MUNICIPALITY OF ARRAN-ELDERSLIE

                    AGENDA MONDAY NOVEMBER 24, 2008 AT 9:00 A.M. COUNCIL CHAMBERS

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1.         DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF

 2.        MINUTES

 3.        BUSINESS ARISING OUT OF THE MINUTES

 4.        DELEGATIONS

Staff reports: copies of written reports to all

9:00 AM            WORKS MANAGER, Vernon Weppler (closed session re identifiable individual)

9:10 AM            NOEL JOHNSON, (closed session re his personal information)

9:20 AM            REGULAR BUSINESS

10:30 AM          BREAK

10:45 AM          TREASURER, Joanne Marklevitz

12:00 NOON      LUNCH

 5.        ACCOUNTS – copy to all

 6.        CORRESPONDENCE – copy to all unless otherwise noted

6.1        REQUIRING ACTION

6.2        INFORMATION ONLY

            6.2.1     Association of Municipalities of Ontario

                        a)  seeking comment on draft joint AMO and OMSSA (Ontario Municipal Social Services Association)                             paper on poverty reduction

                        b)  need participation at the Waste Diversion Act review consultation sessions

                        c)  first joint annual Memorandum of Understanding (MOU) statement

            6.2.2     Bruce County Planning – letters to residents

                        a)  Murray Legge

                        b)  W.Kent Milroy Ltd

                        c)  Beitz Development Corporation

                        d)  Murray & Audrey Trelford

                        e)  Marion Ace & Matthew Brailey

            6.2.2.1  Request for comments

                        a)  W.Kent Milroy Ltd – minor variance

                        b)  Murray Legge – zoning and consent

            6.2.3     Ontario Good Roads Association

                        a)  report of the nominating committee

            6.2.4     Grey Sauble Conservation Authority – 2009 draft budget

            6.2.5     Minister of Energy & Infrastructure – Ontario will not match any of the funding commitments that the federal government has made under the COMRIF program

            6.2.6     Henderson, Paddon & Associates Ltd. / GENIVAR – thank you for past business, looking forward to future work together

6.3        EVENTS

            6.3.1     Multiple Enterprises Inc – invitation to 25th anniversary Come & Go

            6.3.2     Schedule of open houses for draft zoning by-law

 7.        REPORTS OF MEMBERS – copies of any written reports to all

EAGLESON

            a)         Notes from proposed subdivision development meeting

OSWALD

            a)         Mike Milinkovich, Mayor, Township of Black River-Matheson – time has come to band together and create an organization to stand up and speak for mayors:  Head of Councils Association of Ontario (HCAO)

 8.        REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all

            8.1        Report of Livestock Valuer – Lynn Caldwell for Elderslie property

            8.2        On Aug 11/08, Council changed the mileage rate to $0.45 effective September 1/08 when gas prices were $1.30 to $1.40 per litre; gas is now back down to 6-year lows at $0.78 to $0.85 per litre;

            8.3        Draft Building By-law

 9.        HEALTH & SAFETY

10.        BY-LAWS

            10.1      Tile drainage

11.        MOTIONS

12.        QUESTIONS

13.        CLOSED SESSION

            13.1      Treasurer to discuss identifiable individuals

            13.2      Disposal of property

14.        ADJOURN

2008 Regular Meeting Dates:  

BUSINESS PENDING by Department

FINANCE

BUDGET

Fair Funding for Small Communities of Ontario—participating in collective movement to obtain water/sewer infrastructure funding

Request by Brockton & South Bruce to support doctor recruitment for 5 years at the rate of 14.6% of costs or $14,600 per year

Provincial water licensing program—budget $40K commencing 2008, 12 to 17 months to complete

Apr 14/08 approved: 2009 Sterling plow truck, $174,608.00 plus PST. = $188,576.64

2008 Municipal road and bridge funding received, $786,235

OSWAP expression of interest submitted Oct 28/08 for various water operation issues

COSTS

Local Authority Services (LAS)—agreement signed for electricity procurement

GRANTS APPROVED

Asset Management Program (AMP) $8,712

TAX SALE

Treasurer has vested Allenford property, Silver Star—remove underground tanks, done; HPA undertaking sample boring Aug 11/08 $15k

WORKS – Roads

County Issues

Durham Furniture—major layoffs 2007& 2008—turning lane to be addressed in 2008 County construction

2008:  3 bridge repair projects:  Willow Creek, Inkerman St, Invermay

SIGNAGE

Combined Community Issues

Change names on buildings to Arran-Elderslie, ie Elderslie Shop, Arran Shop, Paisley Shop, plus AE logo

Implement a memorial tree planting program, County not interested in using its road system, could use Rotary Park in Tara or Paisley Cemetery, Community Park

Works Manager to send thank you letters to property owners who permitted the Municipality to dump snow

Garbage pick-up tender awarded to Bruce Service Sales & Rentals for three years commencing Oct 1, 2006—June 10/08 approved $1168/month for inflated fuel costs effective Jun 1st/08

CURRENT CONSTRUCTION PROJECTS APPROVED

25 SR Elderslie bridge – postponed till 2008

County proposal: agreed to reconstruct 1st Ave S. from 7th St to County Road 19 in 2008 – Henderson, Paddon & Associates Ltd. to review water and sewer design – approved County tender with Reeves Construction on Jul 15/08

LANDFILLS

Arran Landfill—process started in 2006 to enlarge footprint; open all Saturdays 2007 from May till fall to facilitate composting, will monitor use; Gamsby & Mannerow update Jan 28/08 including new requirements for a Waste Management long-term Plan

E-waste to be stored in hazardous waste trailer prior to shipping for recycling

Think Plastics requires storage of bale wrap on concrete pad

Tara

Snow removal at community centre for winter of 08-09

Chesley

Paisley

Council requires peer engineering on Paisley Heights Subdivision, option to developer to use Municipal engineer only—Mac Homes has contracted Henderson, Paddon & Associates Ltd.—subdivision on hold

Paisley Trails Group temporarily allowed use of the rail line between Canrobert and Balaclava

Paisley south entrance sign:  surround with flower bed

Permission granted to erect Christmas tree in Paisley square

Consideration of sidewalk near medical clinic during budget 2009 discussions

Elderslie

B.M. Ross doing EA on 25 SR bridge; looking into open bottom steel box culvert option and twin round culverts—on hold till 2008—waiting on MNR fish study—may be 2009

Galbraith drain cleanout approved fall 2007

Swamp drain engineer's review approved Oct 14/08

Oct 27/08 Drain improvement request – Meuser Drain - approved

Arran

Oct 14/08 Arran Lake residents to provide priority list to hardtop 10k of roads around north and west sides—Works Manager to meet to help prioritize work

Oct 14/08 Arran Lake residents on Side Road 10S seeking winter maintenance beyond turn around—Works Manager to arrange to plow or arrange local to blow snow

Miscellaneous

Phase out hazardous waste locally to County program

Dobbinton Parkette—monitor development

BRIDGES

Looking for general DFO ruling on bridge/culvert options – creation of a pier [any obstruction in the centre of a stream] complicates approvals

CEMETERIES

Apr 14/08 presentation by Mike Salisbury to establish natural burial cemetery in Elderslie—no application yet

HEALTH & SAFETY

Jan 8/07 Committee recommends policy changes; circulated to Department Heads for comments

Jun 10/08 approved heavy equipment operator training for 8 or 9 snowplow operators

WORKS – Water & Sewer

Water Issues

Combined Community Issues

Provincial water licensing program—budget $40K commencing 2008, 12 to 17 months to complete

PAISLEY

Aug 11/08 exterior painting of water tower postponed—prices too high, re-tender in spring

TARA

Tara water standpipe—no further engineering until funds in place to repair or replace

Determined Tara water capacity for development—can service in-fill lots but no new subdivisions

Strike citizen committee to participate in decisions re well development, pump house, tower, etc, by December 2007

Jan 28/08 Golder Associates Ltd to conduct a geotechnical investigation for Tara water treatment pumphouse #4 in the approximate amount of $2,500 plus GST

Apr 15/08 HPA to go to tender on Well 4 when soil testing and final design complete

CHESLEY

Flowmetrix to provide hydrant flow testing

Re-parge water tower interior 2008 – Jun 10/08 prohibit outdoor water usage during tower repairs—postponed; Oct 14/08 approved interior repairs $214,310

MISCELLANEOUS

Burgoyne Water Association looking into water supply from Saugeen Shores—Herron, McLeod and Albright attended March 30,2005, advised Association to obtain an engineer's report, no response

Conservation Authorities conducting source water protection study

Saugeen Valley Conservation Authority safety assessment of the Lockerby Dam and an investigation of the potential for fish habitat improvement, 100% funding, report made, no action yet

Updating confined space policies

SEWER ISSUES

COMBINED COMMUNITY ISSUES

PAISLEY

Bruce Packers – lagoon issues in the event of property sale

More investigation required into covering the treatment plant

TARA

Lagoon sludge depth of 6", considering chemical to treat/reduce volume, added May 17th 2006, re-sample end of July, would like to wait another year before using in Chesley, Nov 07 still monitoring

Aug 11/08 extend Earl Trelford lease of Tara lagoon lands to Aug 31/13

CHESLEY

Oct 14/08 Henderson, Paddon & Associates Ltd. directed to increase rated capacity of the Chesley wastewater treatment lagoons as outlined in his report dated October 2, 2008

RECREATION - FACILITIES

TARA

Rotary Park water service – discussing agreement re billing amount

Jul 15/08 getting arena roof quotes, McNabb, DJ Peat, Cruickshank Roofing; Sep 22/08 accepted Cruickshank quote, work to be completed in October

Oct 14/08 approved Bill Kuntz to build ramp at library $11K

PAISLEY

Works to estimate costs to take water and sewer lines to Ross St. Park--$3,000

Aug 11/08 agreed to free use of Legion room for Family Health Team wellness programs in Sept & Oct, till clinic opens

Sep 22/08 agreed to library upgrades per report

CHESLEY

Tractor repair authorized Jun 10/08 at $5,500 plus clutch if necessary

Free flu clinic Nov 19/08

Jul 15/08 approved Resurfice to overhaul conditioner on Chesley machine—upgraded work order Oct 14/08 to $8,405

Jul 15/08 instructed to have Clark pools repair Chesley pool

Jul 15/08 instructed to get rid of carpenter ants from Dawson House & repair chimney

Oct 14/08 direction to demolish the Kinsmen change house in Community Park with consent of the Club who donated it; keep locked electrical panel box available on a post

Oct 27/08: CIMCO/Toromont to supply & install dehumidifier compressor

Miscellaneous

Implementing training plan for all staff

Surveillance equipment to prosecute vandals—need policy to use

Arena display boards—check into contract status

County to install defibrillators in all arenas and provide training

LIBRARIES

Collaborative Seniors' Portal Network, Bruce County Library will be developing the network on our behalf, no Provincial agreement yet

Tara Library basement no longer available for rentals re water issues March 2007

BUILDING / PROPERTY STANDARDS

Jan 28/08 all zoning compliance requests to be given to Clerk/CAO for processing

Jun 10/08 Council authorized removal of Mill St barricades on condition owner had adequate insurance, statement was provided by Tamina Shiels, Jones DesLauriers Insurance Management Inc

Arrange immediate repairs to downtown building to prevent bricks from falling – Jul 15/08—in process

Authorized CBO to issue Beitz permit for one four-plex Ches PS site

Oct 27/08 Works Manager to arrange res storm water diversion and investigate mechanical noise complaint

FIRE

Saugeen Shores – notice to withdraw from Paisley Fire Board, purchase fire coverage instead, formal notice received Jan 9/08

Aug 11/08 Paisley Fire Board unanimous not to provide high rescue at wind turbines

PLANNING

Zoning/Official Plan

Rural/Urban draft zoning consolidation received Oct 17/08—reviewing, posting on website

Wind farm development in the works, no application yet, Ontario Power Authority imposed moratorium on wind generation contracts exceeding 2 mw

Jul 15/08 direction to proceed with zoning and OP changes in Chesley [Turner] and Arran [Brook St]

Development

Durham Furniture –Jan 8/08 closing Chesley plant, 150 jobs lost

Survey Brook St lot Part Lot 29 Conc 8 Arran—on hold pending neighbour's development

Jul 15/08 direction to issue two 3-unit building permits for Turner development—County to process zoning/OP changes—will be included in consolidation Oct 27/08

Sep 8/08 Bruce County Planning proposed formalized partnership arrangement for a Regional Economic Development Partnership between the County of Bruce and County of Grey

Sep 8/08 confirm ad in the 2009 Saugeen shores Visitor Guide, full page, same as 2008

SURPLUS PROPERTIES DECLARED & NOT SOLD TO DATE

Review list of Municipal properties to divest surplus ones—list given to Council May 2006

Regent St lot-$25,000 – review amount 3 years old

Cantire Part Lot 10 Concession 4, Elderslie, Jan 22/07 - sold

Lot 1 Sub of 6 Albert St E/S, Paisley

Paisley former CN lands/commercial/residential sites

Former Chesley library Nov 26/07

Landlocked Tara parcel Plan 29 Part Lot 24 – offering to abutting landowners only

OTHER

Gary MacDonald zoning application deferred, applied for an official plan amendment, OPA approved conditionally—appealed by owner, no successful mediation with County and Cuesta; amended application filed with County Dec 07; Jul 15/08 Council passed resolution of support for OP re-designation from agriculture to residential to facilitate severance; Oct 27/08 notice OP was approved, re-circulate deferred zoning application after appeal period ends

Jan 28/08 all zoning compliance requests to be given to Clerk/CAO

Aug 11/08 agreed to release Lots 11, 12, 13 Plan 3M-169 Nickason Sep 8/08 release Block 29 too

Aug 11/08 Weppler appointed CEMC

ADMINISTRATION

BY-LAWS

Consolidate by-laws – traffic, water & sewer, cemetery policies (including shrubs)

PROJECTS IN PROGRESS

Register by-law 31-05 dedicating part of Lot 24 Concession 3 of Arran as road allowance—looking into road widening along Conc 2/3 from Lot 16 to Lot 30—complete acquisition of road widening lands

Register Arran Conc 12 deviation

Renew Chesley Kinsmen lease for 5 years at $800 per year—draft lease forwarded to Club—twice

Capital Asset Management program

COUNCILLOR PROJECTS IN PROGRESS

Cumming to move Paisley Reeve pictures to museum

Paisley Medical Clinic—tender from Domm Construction Ltd accepted, work to start in April 08, draft lease agreement to McLean's office Jul 16/08 for comment; opening Oct 16/08

Surveying Arran properties on Tara borders

Install high speed internet at Chesley ESO

Sep 8/08 Recruiter, Nancy Gray-Starkebaum, to conduct a search to replace the Clerk/CAO

THINGS TO REMEMBER NOT NECESSARILY REQUIRING ACTION

Chesley Scouts to maintain Thomas St from McClure's Mill to 2nd Concession and to cleanup garbage from McClure's to Krug Bridge

Keith & Yvonne Fortune family to maintain Elderslie Conc 2 roadside from Chesley limits to 10 Sideroad (2006)

Ontario Ombudsman to handle closed meeting inquiries—guaranteed impartial investigation of complaints

COMPLIANCE WITH COUNTY MILEAGE RATES –no longer complying effective Jan 1/08—too high

CURRENT MILEAGE RATE APPROVED

That, effective January 1, 2008, we adopt a mileage rate scale as follows:

the first 10,000 km @ 40 cents

balance of km over 10,000 @ 35 cents

to be reviewed every 6 months.

Reviewed July 15, 2008, 40 cents still more than actual in-house mileage calculation

Aug 11/08 changed to $0.45 effective September 1/08

COUNCIL APPOINTMENTS

Charlton appointed to the Grey-Bruce Regional Economic Development Partnership

Eagleson appointed to Bruce Area Solid Waste Recycling

Herron appointed to Grey Sauble Conservation Authority to end of term Nov 30/10

Riley appointed to Saugeen Valley Conservation Authority to end of term Nov 30/10

Cumming & Davis appointed to Paisley Fire Board; Davis elected Chair

Herron & Eagleson appointed to Tara-Arran Fire Committee

Charlton, Davis & Oswald appointed to Chesley Fire Board; Davis elected Chair

Cumming to South Bruce Impact Advisory Committee

Charlton to South Bruce Grey Health Centre Strategic Plan Review Committee Nov 10/08

STANDING COMMITTEES EFFECTIVE JANUARY 2008 – all Members of Council are members of all committees