MUNICIPALITY OF ARRAN-ELDERSLIE
MINUTES MONDAY NOVEMBER 12, 2007 AT 9:00 A.M. COUNCIL CHAMBERS
______________________________________________________________________________________
PRESENT: Mayor Ron Oswald (morning session only), Deputy Mayor Mary Cumming
Councillors Stacy Charlton, Mark Davis, Paul Eagleson, Ross Herron
PRESS: Mary Golem, Sun Times
PUBLIC: John Rickerby
Mary Gail Johnston, Jim Marsh
STAFF: CHIEF BUILDING OFFICIAL, Craig Johnston
ANIMAL CONTROL OFFICER, Cheryl Roberts
WORKS MANAGER, Vernon Weppler
WATER/SEWER FOREMAN, Scott McLeod
Clerk/CAO, Joan Albright
DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF: none
Mayor asked for a moment of silence in remembrance of our veterans.
Mayor announced he would be leaving after lunch to attend a department head meeting at the County further to the County bridge collapse on the weekend.
MINUTES
Moved by: M. Davis Seconded by: P. Eagleson
that the minutes of Oct 22, 2007 be adopted as circulated. Carried
BUSINESS ARISING OUT OF THE MINUTES: none
DELEGATIONS
9:00 AM CHIEF BUILDING OFFICIAL, Craig Johnston, confidential matters in closed session with Animal Control Officer, Cheryl Roberts
Reviewed permits issued since the last meeting; Board of Education plans on proceeding with its administration building permit the beginning of December; fill taken into Paisley Medical Clinic site has reached level, looks great, reviewed list of donated items, ready soon to go to tender, discussed bonding levels, will tender by invitation to qualified builders; Lee MacDougall wishing to proceed with his subdivision work, any excess fill to go to the Queen St. commercial property; Turner senior’s units coming along, some to be rented in December and January.
Property Standards: more than half apartments in Chesley inspected, trouble getting people at home.
Saugeen Valley Conservation Authority has refused to meet with the local Building Officials Association about permit application turn around time.
9:45 AM RECREATION & FACILITIES DIRECTOR, Dan Woods
Reviewed his report with Council: Chesley kitchen/booth matters resolved, counter tops 75% replaced; dressing rooms finished, looks great, Triple A complimented the facility; Water Festival went well, all positive feedback; only one application for casual part-time position advertised; Paisley water heater replaced without charge; Tara library moisture removal, getting prices on air exchanger/filter, Eagleson reported that the County Librarian has had air quality testing done, waiting on results, if results are bad could remodel the building to one level on grade; list of programs upcoming; inspections being done weekly with staff who is doing a great job now, Cumming could see a difference, will have to keep it up; ‘no pet’ signs have been put up; leisure guide being updated for circulation at the end of February; finalized Pepsi contracts to include new time clocks; reviewed trailer park rates, are behind other area rates, have made improvements the costs of which have not been recovered, quotes for trailer park washroom/showers areas floor epoxy; Triple A request to install a display case in the lobby, Council agreed provided it would be separate from Minor Hockey’s case; Triple A request to put its logo in the ice next year, Recreation will discuss locations with both leagues and fees for installation.
Tara arena rafter and joist blasting insufficient, contractor will be back in spring to repaint, offered to accept half payment now and the balance in the spring, Council agreed.
10:40 AM WORKS MANAGER, Vernon Weppler
Reviewed his report with Council: talked about leaving the McClure Bridge closed till spring as it will not be completely finished, would allow green concrete to fully cure before salt applied to road; Think Plastics supplied an updated report of quantities picked up from us: 26,738 pounds, require bale wrap to be on cement pad in future; Tower Road extension complete, look into selling them, will get costs for next meeting; winter maintenance agreement with the County; agreement to store e-waste in the hazardous waste trailer for delivery to Bruce Davidson, Walkerton; snowplow operators recommendation after consultation with Foremen, Council agreed.
Discussion on vehicle repairs and maintenance completed; reviewed accounts with Weppler; Galbraith drain approved by Saugeen Valley Conservation Authority; petition for sidewalk in vicinity of Paisley Medical Clinic—people driving too fast, Weppler said there is a paved area marked off, no safer with a curb and raised sidewalk, there are other places narrower, all traffic in that area is parents taking children to school and teachers, they should slow down, Weppler to reply that Council will review during budget once clinic is constructed; request by Paisley ratepayer’s association for approval to erect a Christmas tree in Paisley square, Mary Gail Johnston has discussed with Foreman Gunson, Weppler to meet with M. Johnston and Tamara Pasley of the Chamber to coordinate efforts.
Confirmed attendance at the three Christmas parades and the dates and times.
Eagleson circulated a follow-up written complaint from Turners about the Bruce Road 17 construction project which left the ditches and lot levels in an unsatisfactory manner; Herron agreed the work was irregular particularly in the area of a tree saved and fill was disposed of in a conservation authority regulated area; Weppler has left a message at Turner’s and talked with the County; Oswald will have the County contact the Turners.
Cumming asked if the Jim MacDonald signs have been erected yet, arrived but not posted; Adam Kunkel’s signs have been posted.
11:40 AM WATER/SEWER FOREMAN, Scott McLeod
Reviewed his report with Council: Province starting new licensing system for each system (we have two) at costs of about $20,000 per system, 12 to 17 months to complete process, will have to budget starting next year; environmental assessment complete on Tara well 4, proceed with committee process to provide public input on project, Eagleson will approach a number of interested ratepayers, Deputy Clerk-treasurer, Connie McKinnon, could participate as a user and as a staff person to take minutes, try to have a meeting before year end, Oweson Water Services to provide technical information, if no grant we could be the general contractor, will set a date when committee is in place; 2007 Tara waterworks inspection report compliance issues; Henderson, Paddon & Associates Ltd. recommendation to swab Tara sewage force main, consider re-doing Chesley at the same time as the company is coming from Sudbury; results of Chesley water tower inspection indicate spalling on walls, not an emergency to re-parge it, do next year; repaired water service leak on Enoch St. Nov 5th.
Water and sewer capital projects for 2008, in Chesley, circulated preliminary estimates from County, agreed to reconstruct 1st Ave S. from 7th St to County Road 19.
McLeod reported on the preliminary results of Tara lagoon sludge treatment, not as promised yet, will continue to monitor.
Following lunch, the Mayor left to attend an emergency County Department Head meeting.
1:30 PM JOHN RICKERBY, closed session re development proposal
ACCOUNTS – were reviewed with staff prior to passage
CORRESPONDENCE – copy to all unless otherwise noted
1 REQUIRING ACTION
1.1 Clarke Birchard – on behalf of the group which organized the June 23, 2007 Doctor's Appreciation event, wish to donate modest surplus to a health-related project that will benefit the community, were advised of the need for expansion and upgrades to the [Chesley] medical clinic, would appreciate being advised about plans or progress on this initiative.
Excerpt from minutes of April 23, 2007:
Oswald reported on request by some Members of the Chesley Hospital Foundation to hold a Doctor Appreciation dinner with proceeds to go to medical clinic improvements, would like relief from facility fees and for the Municipality to handle the ticket sales, Council agreed.
Moved by: S. Charlton Seconded by: M. Cumming
that the Municipality will handle ticket sales, fees etc. for a Doctor Appreciation Night with the proceeds to go towards Chesley Medical Clinic renovations. Carried
All donations were handled by the Municipality and tax receipts issued; all expenses were handled through the Municipality; surplus of $2,038 is waiting in a reserve; Adam Winterton calls every other month to advise they are not yet ready to discuss the clinic's needs.
1.2 Beautification Committee, Paisley & District Ratepayers Association – requesting permission to erect Christmas tree in the village square annually, Municipality to contribute installation and electricity
1.3 Marzio Apolloni, Bruce County Librarian – results of air quality testing on Tara library
2. INFORMATION ONLY
2.1 Amanda Molnar – as the recipient of our commencement award—thank you!
2.2 Association of Municipalities of Ontario
a) AMO welcomes new cabinet
b) response to Ontario Ombudsman's correspondence 6.2.4 following
c) response to Council's resolution re a COMRIF intake 4
2.3 James Manicom, CAO, Grey Sauble Conservation Authority – response to resolution from Brockton at last meeting. Noted that Brockton is a member municipality of the Saugeen Valley Conservation Authority—concerns not representative of the situation in GSCA
2.4 Office of the Ontario Ombudsman – general information on the Office's processes and how it will be dealing with the new responsibility of investigating complaints about closed meetings if a municipality has not appointed an investigator
2.5 Bruce County Planning – letters to inquiries
a) Sharon & James Kocher
b) Lawrence Thorne
3 EVENTS
3.1 Kinsmen Club of Chesley – invitation to enter float in Santa Claus parade Friday December 7th, theme 'a tropical Christmas'
3.2 Paisley & District Chamber of Commerce – notice of Santa Claus parade Friday November 30th
REPORTS OF MEMBERS – copies of any written reports to all
DAVIS
His business was covered this morning in Works Department time
EAGLESON
Reported on conversation with County Librarian, Apolloni, Tara library will open tomorrow, has rented an air exchanger with hepa filter for $50 per day to make safe for staff upstairs, Eagleson will look into purchasing one, will prohibit entry to the basement, temporary fixes do not address water penetration problem, will investigate lowering the building and eliminating the basement for a long-term solution.
We should be ready for spring completion of the O.C.Long memorial, need to finalize plans, Weppler getting details.
HERRON
Request to provide a certificate for a 65th birthday, suggested we have a policy.
CHARLTON
Attended the AMO convention in London on Friday, attended the native relations seminar, treaties open to interpretation, paperwork to be downloaded as it was not passed out at the event.
CUMMING
Funds have gone to the recruitment committee
Visited the Chesley community centre, looks very good, expressed concern about pucks being shot at wall between dressing rooms, dangerous practice, will address at the next Attendants’ meeting, staff reports Triple A is very cooperative
OSWALD
a) request form Saugeen Country Tourism Association for Mayor's message for 2008 guide
b) his activity report was circulated
REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all
1 Call from MPP Bill Murdoch's office Oct 26th – re issue of funding policing levels, agrees with us, we should not be paying for provincial incompetencies, he will ask the question in the house when Dalton McGuinty reconvenes parliament.
2 Current lease to the Chesley Recruitment and Retention Committee – FYI
3 Appointment to Saugeen Valley Conservation Authority – Wietse Posthumus' appointment ends in December 2007. The Authority would like appointments to match Council's term of office to provide stability. While Posthumus would sit for another term, he would be gone each winter during budget time and he does not know if Council would approve of that.
Will wait for Paisley election to fill vacant Council seat before appointing someone.
4 Livestock Valuer – report of sheep killed
5 RSVP list for Christmas Council-Staff dinner
6 Treasurer's report
Agreed to re-advertise the Allenford tax sale property in local paper
Discussion on rates postponed till next meeting when everyone is present
HEALTH & SAFETY
1 Health &Safety Committee – minutes of August 22, 2007
BY-LAWS
1 Municipal Code: Composter fee to $30.00, E-waste tipping fees, County Maintenance
2 Municipal Code: Paisley Legion Lease revised
CLOSED SESSION
1 Policing matters re identifiable individuals
2 Saugeen Municipal Airport statement of claim
3 Disposal of Tower Park property
4 Personnel time sheets
5 Legal claim
MOTIONS
Moved by: S. Charlton Seconded by: R. Herron
that we go into closed session with the Chief Building Official, the Animal Control Officer and the Clerk/CAO to discuss identifiable individuals about personal matters. Carried
Moved by: R. Herron Seconded by: S. Charlton
that we return to regular session. Carried
Moved by: M. Cumming Seconded by: M. Davis
that, with respect to Jim Driedger's rafter & joist blasting, priming and painting of Tara Arena ceiling, rafters & joists, we accept his offer to make half payment now, of $11,352.60, and pay the balance in the spring of 2008 when the work has been redone to our satisfaction and of our engineer. Carried
Moved by: M. Davis Seconded by: R. Herron
whereas on this past weekend the Lucknow bridge collapse will have put one of our local contractors in a very difficult situation;
and whereas Arran-Elderslie Council wants to recognize this problem and work with the contractor;
therefore, be it resolved that our Council would request of Bruce County to not impose a time penalty clause on the McClure Bridge project to Allen-Hastings Ltd, but would request that the bridge be open for traffic by April 15/08. Carried
Moved by: R. Herron Seconded by: S. Charlton
that accounts payable voucher #19-07 in the amount of $475,766.15 be paid.
Carried
Moved by: P. Eagleson Seconded by: R. Herron
that we hire Bristol Canada to make changes we need to our SCADA system to meet MOE requirements, at a quote of $2,840.00;
also we swab the Tara sewage force main at a cost of approximately $5,000.00 and authorize the Water/Sewer Foreman to also swab the Chesley Riverside forcemain at the same time. Carried
Moved by: M. Davis Seconded by: S. Charlton
that we notify the Bruce County Highways Dept. to proceed with planning reconstruction of 1st Ave. S. from 7th St. SW to Bruce Road 19, including roadwork, water and sewer upgrades, for construction in 2008.
Carried
Moved by: P. Eagleson Seconded by: m. Cumming
that we go into closed session with John Rickerby and the Clerk/CAO to discuss personal information about identifiable individuals;
and following John Rickerby, to discuss: Policing matters re identifiable individuals; Saugeen Municipal Airport statement of claim; Disposal of Tower Park property; Personnel; Legal claim. Carried
Moved by: P. Eagleson Seconded by: M. Cumming
that we return to regular session. Carried
Moved by: R. Herron Seconded by: M. Cumming
that we accept the October 27th, 2007, Report of Livestock Valuer and approve payment of $300 compensation as recommended. Carried
Moved by: M. Davis Seconded by: M. Cumming
that a by-law to amend the Municipal Code (Fees & Service Charges/County Maintenance) be read a first and second time. Carried
Moved by: M. Cumming Seconded by: M. Davis
that the by-law to amend the Municipal Code (Fees & Service Charges/County Maintenance) be read a third time, finally passed and numbered 32 – 07. Carried
Moved by: M. Cumming Seconded by: M. Davis
that a by-law to amend the Municipal Code (Paisley Legion Lease revised) be read a first and second time.
Carried
Moved by: M. Davis Seconded by: M. Cumming
that the by-law to amend the Municipal Code (Paisley Legion Lease revised) be read a third time, finally passed and numbered 33 -07. Carried
Moved by: M. Davis Seconded by: M. Cumming
that whereas the Town of Saugeen Shores has advised that it intends to give formal notice before year's end to withdraw from the Paisley & District Joint Fire Board;
and whereas the Town of Saugeen Shores wishes to continue our fire coverage of its territory currently included in the fire service agreement by entering into a fee for service agreement with Arran-Elderslie;
now therefore, we assure the Town of Saugeen Shores that we will continue to provide fire suppression services to its territory pending the finalization of a separate service agreement which may include reciprocal coverage of the Burgoyne area. Carried
Moved by: S. Charlton Seconded by: R. Herron
that we do now adjourn to the call of the Mayor. Carried
Adjourned at 4:27 pm