MUNICIPALITY OF ARRAN-ELDERSLIE
MINUTES MONDAY SEPTEMBER 10, 2007 AT 9:00 AM COUNCIL CHAMBERS
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PRESENT: Mayor Ron Oswald, Deputy Mayor Mary Cumming
Councillors Stacy Charlton, Mark Davis, Paul Eagleson, Ross Herron
PRESS: Mary Golem, Sun Times
PUBLIC: Selwyn Hicks
Dale Steinhoff
Dave Barrett
STAFF: DEPUTY CLERK-TREASURER, Connie McKinnon
RECREATION & FACILITIES DIRECTOR, Dan Woods
CHIEF BUILDING OFFICIAL, Craig Johnston
WORKS MANAGER, Vernon Weppler
WATER/SEWER FOREMAN, Scott McLeod
TREASURER, Joanne Marklevitz
ASSISTANT CLERK-TREASURER, Marcie Wilkinson
Mark O'Leary & Brian McAllister
Clerk/CAO, Joan Albright
DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF: none with agenda
MINUTES:
Moved by: M. Davis Seconded by: Mary Cumming
that the minutes of Aug 13, 2007 be adopted as circulated.Carried
BUSINESS ARISING OUT OF THE MINUTES: none
DELEGATIONS:
Staff reports: copies of written reports to all
9:00 AM DEPUTY CLERK-TREASURER, CONNIE MCKINNON, draft health and safety manual
McKinnon circulated her report for the Health and Safety Committee’s updated policy recommendations to comply with the audit. She recommends they be adopted into the current policy manual following a final review by all workers.
9:15 AM RECREATION & FACILITIES DIRECTOR, Dan Woods
Reviewed his report with Council.
Chesley – Arena countertops to be replaced. Woods recommends improvements to sound system – new microphone/speakers. Dressing room flooring should be installed soon. Dressing rooms are painted. Pools are closed. Fall Fairs was this past weekend. Chesley Water Festival runs Sept 25 – 28th. The arena Lead Attendant position posting closes Sept 11.
Paisley – A meeting date is to be set to discuss the Legion agreement. Cumming to meet with the Legion as well as the Clerk and/or Treasurer.
Tara - Fall Fair is Sept 11 &12. The Rotary and Homecoming committee put up an awning. Staffing problems with getting students to stay working the last week of summer before school begins. The Tara Day Camp was a great success. Soccer is now finished. Rafter and joist priming begins Sept. 17 at the arena.
Leisure Guide is completed and circulated. Council agrees with Woods to do once a year and distribute early in the year.
9:45 AM CHIEF BUILDING OFFICIAL, Craig Johnston
Reviewed his report with Council. 100 permits issued to date; reviewed stats; fire Inspections will begin the last week of September.
Paisley hotel –no court date yet.
Johnston is away Sept 24 – 27 to attend the OBOA conference.
Property standards – 2 cleanups to be done this week.
Paisley Medical Clinic – the drawings are complete. The tender dates are to be decided by the Committee.
10:10 AM TREASURER, Joanne Marklevitz
Reviewed the accounts with Weppler and Council.
Davis asked for breakdown for policing costs and how they translate into rate increases.
Tax sale in Allenford, October 24th closing, advertised on the website, Ontario Gazette and the Post.
10:45 AM WORKS MANAGER, Vernon Weppler
Weppler reviewed his report. Brooke St. is finished for now in Tara. The road surface will be left as it is for winter, Weppler is hoping to have the road paved in June 08. Weppler to put something in newsletter thanking residents for patience and to keep them informed as to the condition of the road for the winter; equipment that needs to be repaired before winter;
Paisley Medical Clinic - drainage. Will have Henderson, Paddon & Associates Ltd. check volumes and pipe sizes.
McClure’s Mill – the municipal portion of project is finished. Oswald would like a safety grate above the mill race between the old and new roads.
Discussed ditching for rural roads to prevent farmers using roads for headlands.
Davis suggested looking into becoming more environmentally friendly and being aware of wasting valuable resources. Examples, bio-diesel, pickup truck sizes needed, early ice, etc.
Galbraith drain clean out meeting Sept 17 at 1:00 pm on site. 10 Sideroad - 4th concession.
Paisley sidewalk access at Cenotaph – individual requested cut on east side at Water St, Weppler to talk to individual.
Request for sign on town line between Elderslie and Brockton for horses—no problem for resident to erect.
Discussed retirement/long-service policy recognition. Weppler to report at next meeting.
Sidewalks downtown – Charlton commented that they look good, will be treated for salt.
Engineering complete for 3rd Ave S.W. in Chesley, would like to tender for work in the spring of '08, work that needs to be done to upsize the watermain and put manholes in. Council agreed to tender this fall, prepare for next meeting.
11:52 AM WATER & SEWER FOREPERSON, Scott McLeod
Reviewed his report with council: increased lead water sampling under new regulations, protocol for sampling from residences, fire hydrants, and sample stations for comparison; McLeod is waiting for Rakesh to get a list of Arran-Elderslie water plant and tower issues; we are not eligible to apply for OSWAP as all services areas are combined and have more than 1000 residents; Tara new well/pump house - Rakesh recommends soil sampling for the building as there is non-native fill there; Brooke St. watermain completed within budget, everything went well; MOE surprise inspection in Tara, waiting to see report, issues with neighbouring nutrients; Sensient Flavours would like to make changes to their agreement; McLeod suggests a backflow prevention as well; Tara Rotary Park will try a different water line location, would be shut off for winter; Chesley north end sewage pump to be replaced, Council agreed to purchase; Paisley leak detection went well; discussed hydrant flow colour-coding;
Paisley wastewater treatment plant tour by Matt Prentice in June: new chlorination equipment needed to keep up with regulations; need flow meter for effluent, McLeod would like to get going in fall, use money budgeted for tarp building to fund the chlorinator.
Vacant lot on North St. needs to be serviced, lot owner/developer to pay for watermain.
3:30 PM SELWYN HICKS, CANDIDATE IN UPCOMING PROVINCIAL ELECTION, introducing himself to Councils in the Bruce Grey Owen Sound riding
After introducing himself and giving a brief personal history, Hicks thanked Council for the opportunity to introduce himself.
3:50 PM STAFF MARK O'LEARY & BRIAN MCALLISTER, closed session personnel matter
4:45 PM DALE STEINHOFF, DAVID BARRETT, PAISLEY MEDICAL CLINIC COMMITTEE
Davis invited them to plan the lot development which was not in the original motion Council passed in February as to what would be provided.
Discussed the installation of storm sewer pipe, Weppler to contact Henderson, Paddon & Associates Ltd. for pipe volumes. Committee would like completed this fall, ready for spring construction. Free fill has been delivered and more is coming, no cost yet to the Committee for trucking.
ACCOUNTS
CORRESPONDENCE – copies to all unless otherwise noted
1 REQUIRING ACTION
1.1 Municipality of West Grey - requesting support of its August 8, 2007 resolution to amend section 36(8) of the Building Code Act, 1992, as amended, to provide municipalities with a time limit of two years from the date of discovery of a non-conformity for commencing legal proceedings.
1.2 Ontario 911 Advisory Board – seeking financial support
1.3 Drinking Water Source Protection – notice for municipal groupings to jointly nominate one representative to the Source Protection Committee
1.4 Township of Tyendinaga - requesting support of its August 13, 2007 resolution petitioning both the Federal and Provincial governments for municipal standing in aboriginal land claims
2 INFORMATION ONLY
2.1 Bruce County Planning letters to residents
a) David Christian
2.2 Municipality of Brockton – notice of approved Source Protection Committee groupings
2.3 Vestige, Dawn Nichols, Allan Lewis – copy of letter to County to rescind OPA 99 policies for commercial wind generation
2.4 Dick Hibma, Member of Public Interest Advisory Group – re International Upper Great Lakes Study – Herron – Mr. Hibma is very knowledgeable and has great local input. It is a very serious matter.
2.5 David Caplan, Minister of Public Infrastructure Renewal – copy of his response to Fair Funding for Small Communities of Ontario
2.6 Monte Kwinter, Minister of Community Safety & Correctional Services – response to Council's resolution of July 9th requesting a 2006 level of adequate policing to continue Davis – AE should have input to the level of service since municipality pays for it. The definition is for adequate policing. Send original resolution to other political parties.
2.7 Saugeen Valley Conservation Authority – response to lot inquiry
2.8 Drinking Water Source Protection – call for applications to serve on committee for posting
2.9 Association of Municipalities of Ontario
a) public health grant allocations and long term care standards
b) province amends regulations to implement $935 million Ontario drug benefit & ODSP upload
c) LAS investigator program
d) August 2007 board meeting report
e) new program to help small water systems (has been referred to HPA)
2.10 Municipality of South Bruce – nomination for Source Protection Committee - Les Nichols
Davis suggested putting something in newsletter to make public aware of opportunity to be nominated.
2.11 Fair Funding for Small Communities of Ontario – copy of letter to Minister of Agriculture, Food and Rural Affairs further to meeting at recent AMO convention
2.12 Ministry of Agriculture, Food & Rural Affairs – McGuinty Government supports Grey-Bruce tourism industry
2.13 Dale Steinhoff, Paisley Medical Clinic committee Chair – thank you to Council for its ongoing support of the project
2.14 Drinking Water Source Protection – Province appointed Chair: Michael Traynor, Meaford
3 EVENTS
3.1 Allenford Playground Fundraiser – Donkey Baseball Sat Sept 22 from 3 to 5 pm, would like Members of Council to be a part of their fundraiser, poster on bulletin board
REPORTS OF MEMBERS – copies of any written reports to all
CHARLTON
a) advertising in 2008 Saugeen Shores visitor guide
Cover all 3 towns as well as rural areas on a full page. List farmers markets, camps, Arran Lake and our website information and remove the list of events. Motion
Mentioned the accusation towards him receiving preferential treatment in regards to garbage pick up. Charlton stated that he never has more than 2 bags but mentioned that he and someone on the same side of the street put garbage bags on other side. Between the two of them there are about 4 bags. Just wanted to clarify that he does not misuse his rights.
HERRON
Nothing further to report at this time.
EAGLESON
The work on the Tara pumper should be completed soon.
Reminder re Ontario Fire Marshal's workshop at the CAW fire Sept 19, 2007.
Mentioned the Tara fair this week.
DAVIS
Paisley Fire Meeting on Oct 3rd at 7:00pm. Saugeen Shores opting out due to minimal participation.
Had an inquiry regarding the Health Unit's good food box program – fruits and vegetables to lower income families however now all kinds of people are purchasing produce this way. Local grocer concerned that Health unit is involved in retailing of produce. It is a County issue.
CUMMING
Thanks for flowers/plant that was sent while she was ill.
Re medical clinic: commented on 'Paisley Advocator', a 12-page publication put in mailboxes of Paisley residents on Friday Sept. 7, which included emails between a certain citizen and this office that wasted this office’s valuable time not to mention the cost of employee time that was wasted over the cutting of the trees at the medical site – Cummings expressed the sadness of complaints over such silly things and the untruths that have been reported by this individual. Cummings noted the good side is the amount of donations that have poured in since this paper was put out in the mailboxes. The community needs to get out and be more positive and show their support. Davis commented that the sabotage attempt on the Paisley Medical Clinic is despicable when it is such a benefit for Paisley.
Cummings will circulate minutes from the Medical Clinic Committee to council from now on.
Thanks to Eagleson for delivering hospital beds and stretchers for the clinic.
Clinic committee is moving forward regardless of attempts to hinder its process. The roof the committee plans is the same as the town hall.
Cummings attended the Arran-Elderslie Minor hockey meeting. She noted that there are not as many teams as they had hoped for but still looking to see if more are created. It was a very positive meeting, AAA willing to accommodate scheduling of tournaments etc.
OSWALD
a) Excerpts from AMO's 2006 annual report.
Reviewed his report. Bruce County business. – he attended AMO conference, AMO, MPAC forum.
He is glad to see Mary back and doing well.
He would like to encourage Council members to attend events like Good Roads/AMO etc.
He circulated a letter expressing interest for retail space for Fields, a division of Hudson Bay.
He reminded Council of the Chesley Library opening – Sept 26 at 2:00 pm
REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all
1 Report of Livestock Valuer
a) Powell
HEALTH & SAFETY ISSUES
1 May 2, 2007 Committee minutes
CLOSED SESSION
1 Solicitor advice
2 Identifiable individual's development
3 Personnel correspondence
4 Personnel correspondence
MOTIONS
Moved by: R. Herron Seconded by: S. Charlton
that accounts payable voucher #15-07 in the amount of $1,945,488.73 be paid. Carried
Moved by: M. Davis Seconded by: R. Herron
that we approve the following Works equipment repair/ maintenance:
Ford 545 loader tractor cab repair / replace at $12,000
1997 Case 580 backhoe sandblast/paint at $10,000 Carried
Moved by: S. Charlton Seconded by: R. Herron
that we approve Wayne’s Electric quotation of $9,795.00 plus taxes to supply a Crane Sewage Pump Model # 7370-437-09-304 delivered for Chesley’s North end sewage pumping station.
Carried
Moved by: M. Cumming Seconded by: M. Davis
that we support the Municipality of West Grey August 8, 2007 resolution to amend section 36(8) of the Building Code Act, 1992, as amended, to provide municipalities with a time limit of two years from the date of discovery of a non-conformity for commencing legal proceedings.
Carried
Moved by: M. Davis Seconded by: P. Eagleson
that we support the Township of Tyendinaga's August 13, 2007 resolution petitioning both the Federal and Provincial governments for municipal standing in aboriginal land claims.
Carried
Moved by: S. Charlton Seconded by: P. Eagleson
that we purchase a one-page ad in the 2008 Saugeen Shores Visitor Guide with urban and rural locations being the focus of the page, excluding the coming events which are included in our website and our newsletter and our community guide. Carried
Moved by: R. Herron Seconded by: M. Davis
that we accept the Report of Livestock Valuer dated August 21, 2007 for Powell in the amount of $400.
Carried
Moved by: M. Cumming Seconded by: S. Charlton
that we go into closed session with the Assistant Clerk-treasurer and the Clerk/CAO to discuss identifiable individuals, personnel matters and Solicitor advice with Mark O'Leary & Brian McAllister.
Carried
Moved by: M. Cumming Seconded by: S. Charlton
that we return to regular session. Carried
Moved by: M. Davis Seconded by: P. Eagleson
that, with respect to the Paisley Medical Clinic lot, we approve the following expenditures from Paisley lot sales reserves as a contingency to a fundraising shortfall for:
Drainage Pipe and manholes
Fill levelling
to a maximum of $25,000.00
Recorded vote Charlton Yes
Cumming Yes
Davis Yes
Eagleson Yes
Herron Yes
Oswald Yes Carried
Moved by: R. Herron Seconded by: S. Charlton
that we do now adjourn to the call of the Mayor. Carried
Adjourned at 5:40 pm