Jan 28, 2008 minutes

MUNICIPALITY OF ARRAN-ELDERSLIE

MINUTES MONDAY JANUARY 28, 2008 AT 9:00 A.M. COUNCIL CHAMBERS

______________________________________________________________________________________

PRESENT: Mayor Ron Oswald, Deputy Mayor Mary Cumming

Councillors Stacy Charlton, Mark Davis, Paul Eagleson, Ross Herron, Jack Riley

PRESS: Mary Golem, Sun Times

PUBLIC: Joanne Sutton, Bruce County Human Resources

Paul Holmes, Inspector, Detachment Commander, South Bruce Detachment, OPP

Brian Knox & Martin Campbell, Bruce County Highways

John Slocombe & Matthew Nelson, Gamsby & Mannerow

OBSERVERS: none

STAFF: WORKS MANAGER, Vernon Weppler

TREASURER, Joanne Marklevitz

WATER/SEWER FOREMAN, Scott McLeod

Clerk/CAO, Joan Albright

DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF: Oswald declared an interest in the ‘old Chesley library’ as he is a member of the Masonic Lodge

MINUTES

Domm to have medical clinic finished by the end of June, not July. The minutes were amended prior to passage.

Moved by: M. Davis Seconded by: M. Cumming

that the minutes of January 14, 2007 be adopted as circulated.

Carried

BUSINESS ARISING OUT OF THE MINUTES: Decision required on Ray Barnard’s, Durrer Group, delegation at the January 14th meeting, regarding the Tara library mould invoice.

DELEGATIONS

Staff reports: copies of written reports to all

9:00 AM JOANNE SUTTON, "After I made a presentation to County Council yesterday on "Four Generations in the Workplace", Ron Oswald asked me if I would make the presentation to your Council"

Sutton gave a presentation on the coming shortage of employees due in large part to the retiring baby boomer generation; will be competing for recruitment of future employees; retention of employees will become a major concern; outlined the various generations and how they approach their careers.

10:00 AM WORKS MANAGER, Vernon Weppler re budget

Reviewed his project list with Council; discussed lowering road-base standards prior to paving; sidewalk in vicinity of Paisley Central School, requires road widening to make room for safety; importance of maintaining bridges [painting] to extend their life, replacement costs about $1 million each; cost of heating the workshops; next report to include previous year’s numbers and reserves.

11:12 AM INSPECTOR PAUL HOLMES, OPP DETACHMENT COMMANDER unscheduled attendance to discuss the recent burglaries and vandalism

Arran-Elderslie is no different than other local municipalities; assured Council the OPP aware of all the incidents and is taking action to solve such occurrences, have suspects, it is a matter of a partnership between the police and the community to carry out investigations, applauded the Municipality for its proactive use of surveillance cameras, people can call Crime Stoppers with tips; not abnormal to have such activity, efforts will be undertaken to stop the activity, people should make use of motion lights and better locks, drug use accounts for burglaries, such activities ebb and flow, generally balance out in the long run. Oswald noted people should avoid leaving money in buildings. Holmes pointed out this is a good example of why constant contract policing is important in order to ensure personnel is available when required. Talked about the January 24th news article—Sun Times did not contact the OPP about their staffing levels, did not understand the report that the OPP did not get back to them. Oswald added that the press was not told there was a public meeting either—the reporter was told about a regular Council meeting today. Charlton expressed the importance of maintaining confidentiality of tips—Holmes understands that. Davis asked about neighbourhood watch—program has dwindled due to lack of volunteers; it would be helpful if people were reporting what they see out and about; needs a community driver to operate the program; folks can call Crime Stoppers; the OPP could be partners to promote a Neighbourhood Watch group; could do a presentation at a Protective Services meeting; it would be helpful to see the tapes from our cameras; because of Barry Woodyard, we are the only place with any semblance of a community policing group; if Woodyard is the recipient of the Provincial volunteer award as nominated by Council, Holmes would like to be part of the presentation. We can help by providing as much information as possible to the OPP.

Asked for a face lift at the office downtown [paint, carpet, blinds]

Will follow up on the Big Bruce painting incident as to community services, damages.

OPP is involved with the IPM committee to provide policing at as low costs possible for traffic management outside the site, inside security funded by the IPM, working on a manageable scale of security.

1:30 PM BRIAN KNOX & MARTIN CAMPBELL, BRUCE COUNTY HIGHWAYS re 1st Ave S reconstruction proposal

Proposed plans were laid out for Council’s consideration prior to a public meeting for the project. The County has decided to apply for Municipal Infrastructure Investment Initiative funding for its share of the project. There was discussion on possible funding misconceptions when the County and Arran-Elderslie both apply for projects that happen to be within Arran-Elderslie but are in fact different jurisdictions. Would like the water and sewer plans reviewed by Henderson, Paddon & Associates Ltd. as it does our long-term planning.

Set open house for Tuesday February 12th from 7 to 9 pm at the Chesley community centre.

Next item was hot mix resurfacing in Paisley: two sections, Queen St from Inkerman St. to North St., including a mid block pedestrian crosswalk at the Village Square; and on Inkerman St from Queen St S. to Stark’s Mill Bridge, would like to address the one overhead bridge abutment. If we do any major watermain replacement in the next few years the County would expect the Municipality to restore the road. McLeod may do some watermain tie-ins prior to the paving.

Set open house for Wednesday February 20th from 7 to 9 pm at the Paisley community centre.

2008 bridge repairs: Willow Creek on Queen St. N.; CNR overhead trestle on Inkerman St.; Tara Creek on Bruce Road 17 west of Invermay

2:50 PM JOHN SLOCOMBE, MATTHEW NELSON, GAMSBY & MANNEROW, re waste management plan and development of the Arran landfill

Noted the fact that the whole of the Arran site has been licensed as landfill; once operations move from Chesley to Arran, we have about 3 years of active site space, reason we are commencing expansion now so it is in place when current active space is used up; pre-approval for the property means we do not have to go through the environmental assessment process again now; hydrogeological report was submitted to the Ministry of the Environment in January 2007; the Plan of Development & Operations has identified 3 possible phases for development; Environmental Impact Study addressing fish habitat and endangered species, if any, which John Morton of Aquatic Wildlife Services is monitoring; plans are typically submitted for 20 to 25 years planning period; phase 1 only recommended at this time.

Outlined the Ministry’s final stages of approving legislation requiring municipalities for long term waste management planning; would outline how municipalities will achieve 60% reduction in waste; process similar to an environmental assessment involving the public; advice only that once the legislation is enacted we will have two years to comply.

6:05 TREASURER, Joanne Marklevitz

Tara Horticultural Society: is now applying for '05, '06 and '07 annual flower grants previously omitted

Heating oil consumption at the former Chesley municipal office: 2006 $15,735 and 2007 $13,662, will continue looking into reductions possible

Reported an insurance statement of claim re baler upset

ACCOUNTS – reviewed the accounts with the Treasurer and the Works Manager prior to passage; Council complimented the Works Department on our snow removal results—Council is proud of the job done in excellent time.

Cumming brought up the matter of lessee insurance for events; substantial increase in costs from the new municipal insurer; Treasurer noted that ‘PAL’ insurance is available to lessees; Council agreed it would no longer offer liability insurance as our patrons could get it cheaper elsewhere.

CORRESPONDENCE – copy to all unless otherwise noted

1 REQUIRING ACTION

1.1 Municipality of North Grenville - requesting support of its December 10, 2007 resolution requesting the Province of Ontario, in keeping with its Constitutional obligation for the financial welfare of municipalities, to commit 1/8th of the current 8% provincial sales tax to municipalities to fund their infrastructure programs

1.2 Municipality of South Bruce - requesting support of its January 8, 2008 resolution requesting the Province of Ontario to implement a "Responsible Use Plan" for urban pesticide use rather than imposing a complete ban on cosmetic pesticide use, which would include education and training for sellers and users

1.3 City of Port Colborne - requesting support of its December 10, 2007 resolution supporting the 2007 FCM-McGill Municipal Infrastructure Survey estimate of $123.6 billion infrastructure deficit in 2007 and petitioned the Federal and Provincial Governments to establish a national plan to eliminate the municipal infrastructure deficit through the provision of equitable long-term funding strategies, to prepare the groundwork for effective management in the future and to undertake a comprehensive, national study, involving all three orders of government, to determine the size, scope and geographic characteristics of the municipal infrastructure deficit

1.4 Chesley Seniors' Club—the Happy Gang – requesting use of the hall on Thursday May 15, 2008 to hold a senior spring rally for zone 32. Event does not conflict with calendar and Staff will be in the facility during the time of this event. Agreement provides that:

"8. The Club may have occasional use of a larger area, to be determined by the Recreation & Facilities Director, (once or twice a year) provided such use does not conflict with any other scheduled event or recreation operation, in the complex."

2 INFORMATION ONLY

2.1 Drinking Water Source Protection – terms of reference

2.2 Town of Saugeen Shores - copy of its December 10, 2007 resolution advising its partners of its intention to withdraw from the joint Paisley Fire Board (received January 10, 2008) and confirming it wishes to continue with fire coverage from Paisley for that portion of Saugeen Shores closest to the Fire Department and will discuss the cost of continued service with the partners.

a) Request for comments on Burgoyne consent/zoning application Z-76-07.44/B-176-07.44

2.3 Bruce County Planning – letters to residents

a) Rhaj Kanagarajah

b) Jo Van Loon – consent application lapsed March 25, 2003

c) Susan Thompson – consent application lapsed Feb 23, 2005

d) request for comments re Hammell consent application B-02-2008.49

2.4 Saugeen Valley Conservation Authority – reporting 2007 remuneration/expenses

a) copy of letter to resident re failing to obtain a permit in regulated area ( no municipal permit)

2.5 Scott Blackhall, C.U.P.E. – notice that Nat'l Rep., Jim Keenan, will be off for a period of time and Mr. Blackhall has been assigned as the National Servicing Representative for C.U.P.E. Locall 255.

2.6 Kevin Eccles, Mayor of West Grey – acknowledgement of loss due to closing of the Chesley branch of Durham Furniture; offer of assistance; has corresponded with local MPP for any assistance available

3 EVENTS

REPORTS OF MEMBERS – copies of any written reports to all

CUMMING

Doctor recruitment meeting in Walkerton with Brockton, South Bruce and us; being asked to support for 5 years at the rate of 14.6% of costs or $14,600 per year;

Paisley medical clinic: Trillium Insurance has committed $15,000 over three years; continuing fund raising, Elderslie has done better than Paisley so far, do not understand the reasons, will do follow-up contacts with residents and businesses; need more lot development funds;

Possible Walkerton school closure a great concern to Paisley residents during school review, Council may have to get involved.

DAVIS

Had a call about the liquor licensing, will have to look into individuals being licensed themselves, not under ours.

Asked Oswald about the public meeting on control of coyotes, difficult to reduce their numbers due to size of litters; waiting for County report.

Has one item to be in closed session.

EAGLESON

BASWRA had a surplus in 2007, will be able to replace two trucks, about a 3% per household increase 2008; request to pick up compost, will study first, not built for anything but blue box program.

Airport meeting rescheduled for same date as BASWRA, new airport rep from West Grey is Dan Sullivan, as we are exiting in April will not be attending more meetings unless so directed by Council.

Presentation by Ray Barnard Jan 14/08: re messages left for Eagleson is false—none were left for him.

Brook St. water project: excellent numbers for billing developer, no hurry yet to finalize amounts to bill

RILEY

Following up on beautification event for IPM, they should be looking after liquor licensing

Levy for Saugeen Valley Conservation Authority: how would Council like him to vote on the 13.9% increase, wait for next meeting

HERRON

Will require same direction for the Grey Sauble Conservation Authority’s levy at the next meeting

Would like a limit of 2 outside delegations per day for a total maximum of 2 hours—using up time to do our business

CHARLTON

a) quotes to replace entrance signage: existing signs deteriorating, refer to budget

Attended regional tourism planning meeting last week, talked to Chris Hughes who said we cannot use Saugeen Country in the County IPM tent, our display must be interactive with a minimum of 2 people at a time and extras for breaks

Has been meeting with Dave Barrett, Saugeen Business Development, about development

Needs the development surveys distributed to Councillors for a meeting soon

Had a call from a person interested in purchasing downtown, concerned about low land prices

Worked with Woods installing camera downtown

OSWALD

a) County reports: RFP for study on merits of 50 acre farm parcels

sample Kincardine resolution

b) doctor recruitment correspondence

Made his report of meetings and events.

REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all

1 Rakesh Sharma, Henderson, Paddon & Associates Ltd. has confirmed basement drains are to be connected to the sanitary sewer. The Tara library footing and roof drains should be taken to the storm drain if there is enough fall but that will have to wait till spring. With the return of cold temperatures, the water in the basement went down. The drains have been changed to the sanitary sewer. So the next time we have snow melt/rain, we can see if, when properly drained, there is any accumulation of water in the basement. We suspect we are continually pumping the same water when it rains/melts.

2 Draft Acceptable Computer Use Policy modelled on the County's policy, with its permission (this draft has been forwarded to CUPE for comment)

3 Draft Employee Code of Ethics Policy modelled on the County's policy, with its permission (this draft has been forwarded to CUPE for comment)

4 Chesley medical clinic alarm system and records storage

5 Council remuneration and expenses for 2007

6 Municipal Infrastructure Investment Initiative

a) Rakesh Sharma, Henderson, Paddon & Associates Ltd., email Jan 23rd

b) Sharma delegation to OGRA proposal

c) sample project by-laws

Tara 80%

Tara 100%

Chesley 80%

Chesley 100%

7 Quote to conduct soils investigation for Tara well 4

BY-LAWS

1 Draft fees & service charges: admin fees, building fees, garbage, landfill, cemetery, trailer park – posted for comment period on January 24, 2008 in the municipal office and on the website

CLOSED SESSION

1 Personnel time sheets – 4 pay periods

2 Municipal Solicitor's 2007 report

3 Seniority lists

4 Personnel report

5 Personnel report

6 Personnel report

MOTIONS

Moved by: R. Herron Seconded by: S. Charlton

that accounts payable voucher #2-08 in the amount of $208,593.18 be paid.

Carried

Moved by: R. Herron Seconded by: S. Charlton

that, effective immediately, we can no longer offer affordable lessee liability insurance and this option shall be removed from our rental contracts. Carried

Moved by: R. Herron Seconded by: M. Davis

that we support the Municipality of North Grenville December 10, 2007 resolution requesting the Province of Ontario, in keeping with its Constitutional obligation for the financial welfare of municipalities, to commit 1/8th of the current 8% provincial sales tax to municipalities to fund their infrastructure programs

Carried

Moved by: M. Davis Seconded by: M. Cumming

that we support the Municipality of South Bruce January 8, 2008 resolution requesting the Province of Ontario to implement a "Responsible Use Plan" for urban pesticide use rather than imposing a complete ban on cosmetic pesticide use, which would include education and training for sellers and users

Carried

Moved by: J. Riley Seconded by: M. Davis

that we support the City of Port Colborne December 10, 2007 resolution supporting the 2007 FCM-McGill Municipal Infrastructure Survey estimate of $123.6 billion infrastructure deficit in 2007 and petitioned the Federal and Provincial Governments to establish a national plan to eliminate the municipal infrastructure deficit through the provision of equitable long-term funding strategies, to prepare the groundwork for effective management in the future and to undertake a comprehensive, national study, involving all three orders of government, to determine the

size, scope and geographic characteristics of the municipal infrastructure deficit.

Carried

Moved by: S. Charlton Seconded by: M. Davis

that the Chesley Seniors, the Happy Gang, may use the Chesley community centre hall on Thursday May 15, 2008 from 8 am to 4:30 pm for the purpose of a Senior Spring Rally for Zone 32, at no charge as provided in our use agreement. Carried

Moved by: R. Herron Seconded by: P. Eagleson

that, with respect to consent application B-02-2008.49 by Janice Hammell c/o Ronald Hammell, we agree.

Carried

Moved by: M. Davis Seconded by: P. Eagleson

that we accept the quote from Golder Associates Ltd to conduct a geotechnical investigation for Tara water treatment pumphouse #4 in the approximate amount of $2,500 plus GST.

carried

Moved by: M. Davis Seconded by: S. Charlton

that we accept the quote of $550.00 from Chris Wilkes to construct a security wall for the storage of Chesley medical clinic records. Carried

Moved by: P. Eagleson Seconded by: M. Davis

that a by-law, to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (“OIPC”) for funding from the Municipal Infrastructure Investment Initiative (MIII) for A new eligible capital project of The Corporation of the Municipality of Arran-Elderslie (THE “MUNICIPALITY”), and to approve the expenditure of funds on said eligible capital project, be read a first and second time.

Carried

Moved by: M. Davis Seconded by: P. Eagleson

Carried

Moved by: S. Charlton Seconded by: R. Herron

that we go into closed session with the Clerk/CAO to discuss identifiable individuals, personnel matters and the Municipal Solicitor's confidential report. Carried

Moved by: M. Cumming Seconded by: M. Davis

that we return to regular session. Carried

Moved by: P. Eagleson Seconded by: J. Riley

that all zoning compliance requests received by the Municipality shall be given to the Clerk/CAO for response. Carried

Moved by: P. Eagleson Seconded by: J. Riley

that we do now adjourn to the call of the Mayor. Carried

Adjourned at 6:15 pm