MUNICIPALITY OF ARRAN-ELDERSLIEPRIVATE
MINUTES MONDAY FEBRUARY 11, 2008 AT 9:00 A.M. COUNCIL CHAMBERS
______________________________________________________________________________________
PRESENT: Mayor Ron Oswald, Deputy Mayor Mary Cumming
Councillors: Stacy Charlton, Mark Davis, Paul Eagleson, Ross Herron, Jack Riley
PRESS: Mary Golem, Sun Times (afternoon session)
PUBLIC: Don Smith, Saugeen Valley Conservation Authority, Source Water Protection
STAFF: CHIEF BUILDING OFFICIAL, Craig Johnston
RECREATION & FACILITIES DIRECTOR, Dan Woods
WORKS MANAGER, Vernon Weppler
TREASURER, Joanne Marklevitz
Clerk/CAO, Joan Albright
DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF: none with the agenda
MINUTES
Moved by: J. Riley Seconded by: S. Charlton
that the minutes of January 28, 2008 be adopted as circulated.
Carried
BUSINESS ARISING OUT OF THE MINUTES: none
DELEGATIONS
Staff reports: copies of written reports to all
9:30 AM DON SMITH, SOURCE WATER PROTECTION COMMITTEE, to present terms of reference (20 minutes)
Smith circulated copies of his electronic presentation of the recent activities, proposed terms of reference which are due this summer, identified the pictures of the Committee Members, program began three years ago, have completed a lot of technical work, municipalities can include ‘other’ water systems in the study, such as major residential—trailer park or campground, public facilities, clusters of six or more non-municipal systems—private wells, no actual deadline, wait for more information on commitment involved with including other systems; Source Water Protection plans due 2012; Province has paid all costs so far, unknown how implementation will be funded, expects assistance, money is already available from the Province to decommission abandoned wells
10:10 AM CHIEF BUILDING OFFICIAL, Craig Johnston, report in open session, meeting with Council in closed session re identifiable individuals
Reviewed his building permit activity report to February 1st; weather has made it a slow month; has completed two courses, has another in March; also applied for national certification for Chief Building Officials, should have his certificate soon; Paisley hotel – waiting on Judge’s written decision this time; Board of Education contractor has a job site meeting next week Johnston will attend, expects completion by 2009.
11:30 AM RECREATION & FACILITIES DIRECTOR, Dan Woods, report in open session, meeting with Council in closed session re identifiable individuals
Reviewed his report with Council: waiting on quotes for Chesley hall microphone/speaker system, described the difference between ceiling and wallmount systems; received one quote re Chesley entrance shelter, will look at a different design; Paisley legion break-in damaged doors, bell tower leaking, temporarily fixed till spring; looking for direction on Tara library basement—budget for air exchanger, will re-route storm water in spring; emergency numbers and facility addresses have been posted in conspicuous areas in the event patrons need to call 911; working on a soccer league; hockey teams in playoffs already; go with printed copy of community guide this year.
Oswald reported a complaint about the drafty locum loft windows, Davis reported that the Locum Loft Committee has rent revenues available for such expenses.
Discussed the expired recreation agreement with Brockton, work on renewal.
Discussed the monitoring of surveillance cameras, will be left with the OPP, not done by us.
2:37 PM TREASURER, Joanne Marklevitz, accounts
Question re ownership of Tara’s antique fire truck for insurance purposes: will investigate
2:45 PM WORKS MANAGER, Vernon Weppler
Reviewed his report to manufacture a front-mounted tractor broom.
WATER & SEWER FOREPERSON, Scott McLeod, Absent due to a watermain break. Davis reviewed McLeod’s report with Council
ACCOUNTS – were reviewed with Staff prior to passage,
CORRESPONDENCE – copy to all unless otherwise noted
1 REQUIRING ACTION
1.1 St. John Ambulance – requesting donation
1.2 Saugeen Valley Conservation Authority – 2008 draft budget
1.3 Township of Russell - requesting support of its January 21, 2008 resolution petitioning the Province of Ontario to consider amending the formula used to calculate municipal debt capacity exclusive of debts not financed by property taxation in order to increase municipal financing limits for infrastructure
1.4 City of Waterloo - requesting support of its January 14, 2008 resolution seeking support of its quest to be one of thirteen new regional CBC radio station locations
1.5 Township of Galway-Cavendish & Harvey - requesting support of its January 22, 2008 resolution petitioning the federal and provincial government to ban the ownership of handguns
1.6 Township of Greater Madawaska - requesting support of its January 24, 2008 resolution petitioning the province to ensure sufficient compensation is provided from industries to compensate municipalities for road damage due to logging and also due to aggregate extraction
1.7 Municipality of Kincardine – copy of its January 23, 2008 resolution supporting the role of the Canadian Nuclear Safety Commission
2 INFORMATION ONLY
2.1 Fair Funding for Small Communities of Ontario
a) Ron Hackett forwarding MPP Ted Arnott's December 18, 2007 letter re 'bridge the funding gap'
2.2 Association of Municipalities of Ontario
a) response to Financial Post commentary on municipal spending out of control
b) budget submission still seeking transformation of fiscal arrangements
c) January board meeting report
d) ROMA January meeting
2.3 Saugeen Community Business Excellence Awards – thank you for sponsorship
3 EVENTS - none
REPORTS OF MEMBERS – copies of any written reports to all
CHARLTON – nothing further, meeting cancelled
HERRON – no complaints, nothing further
RILEY – when hydro was off last week, could people be notified of where they could go, Cumming noted that no one contacted the community centre, no emergency plan would be implemented for a short hydro outage
EAGLESON
a) 2008 BASWRA budget – $17.22 per household; thinks this is an excellent price
Arran-Tara Fire Department is hosting a mutual aid meeting March 6th, hopes Members of Council could attend
DAVIS – nothing further
CUMMING – nothing further
OSWALD
a) clipping re federal trust fund to help one-industry communities re laid-off workers
Reported on his meetings and events
REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all
1 Arran-Elderslie Pool Analysis / Operating Recommendations for 2008
2 Brockton recreation agreement expired December 31, 2005
3 Henderson, Paddon & Associates Ltd. – final payment certificate # 17 for Arran-Elderslie water treatment plant which includes change order # 21, in the total amount of $9,892.98
4 Freiburger Communications quote to wire alarm system for Chesley medical clinic
5 Recreation Community Guide – recommendation to put on internet rather than print
BY-LAWS
1 Appoint CBO for Paisley medical clinic area of jurisdiction
2 Fees & service charges – admin, building, garbage, landfill, cemeteries, trailer park (notice posted January 24th)
3 Policies: Employee code of ethics, and Acceptable computer use
CLOSED SESSION
1 Confidential Solicitor/Client information
2 Claim for damages
3 Bargaining
a) proposals
b) effect of proposals
MOTIONS
Moved by: M. Cumming Seconded by: J. Riley
that we go into closed session with the Chief Building Official and the Clerk/CAO to discuss identifiable individuals. Carried
Moved by: M. Cumming Seconded by: S. Charlton
that we return to regular session. Carried
Moved by: M. Cumming Seconded by: J. Riley
that we go into closed session with the Recreation & Facilities Director and the Clerk/CAO to discuss identifiable individuals. Carried
Moved by: J. Riley Seconded by: M. Cumming
that we return to regular session. Carried
Moved by: M. Cumming Seconded by: J. Riley
that accounts payable voucher #3-08 in the amount of $254,149.54 be paid.
Carried
Moved by: M. Davis Seconded by: M. Cumming
that we approve the recommendation from the Works Manager to have a front-mount broom manufactured to fit the Kubota tractor @ a cost of approximately $5,000. Carried
Moved by: M. Cumming Seconded by: S. Charlton
that we support the Township of Russell January 21, 2008 resolution petitioning the Province of Ontario to consider amending the formula used to calculate municipal debt capacity exclusive of debts not financed by property taxation in order to increase municipal financing limits for infrastructure.
Carried
Moved by: J. Riley Seconded by: M. Cumming
that, with respect to their 2008 budgets, we direct our conservation authority representatives to vote as follows:
Grey Sauble Conservation Authority, levy increased from $21,934.43 to $22,167.72, (1.06% increase):
vote for;
Saugeen Valley Conservation Authority, levy increased from $28,533.16 to $31,473.64 (10.31%increase): vote for. Carried
Moved by: S. Charlton Seconded by: J. Riley
that we support the City of Waterloo January 14, 2008 resolution seeking support of its quest to be one of thirteen new regional CBC radio station locations. Carried
Moved by: S. Charlton Seconded by: J. Riley
that we do not support the Township of Galway-Cavendish & Harvey January 22, 2008 resolution petitioning the federal and provincial government to ban the ownership of handguns.
Carried
Moved by: J. Riley Seconded by: S. Charlton
that we support the Township of Greater Madawaska January 24, 2008 resolution petitioning the province to ensure sufficient compensation is provided from industries to compensate municipalities for road damage due to logging and also due to aggregate extraction. Carried
Moved by: M. Cumming Seconded by: S. Charlton
that we support the Municipality of Kincardine January 23, 2008 resolution supporting the role of the Canadian Nuclear Safety Commission Carried
Moved by: J. Riley Seconded by: M. Cumming
WHEREAS in a survey of 20,000 doctors and doctors-in-training released in January by the College of Family Physicians of Canada, the Canadian Medical Association, and the Royal College of Physicians and Surgeons of Canada, 75% felt that Canada has an
inadequate system of funding and facilitating health care and medical education;
AND WHEREAS four to five million Canadians do not have a family doctor;;
WHEREAS the Canadian Medical Association reports that 4,000 doctors will retire in the next two years and medical schools will barely cover this loss;
AND WHEREAS 35% of physicians surveyed plan to slow down or cut back on their practice;
AND WHEREAS this country needs 26,000 additional doctors immediately;
AND WHEREAS Canada's doctor-patient ratio is among the worst of any industrialized nation (24th of 28) with only 23% of Canadians able to see a doctor the 'same day'.
AND WHEREAS 1,500 Canadian students are trained as doctors each year outside of this country;
AND WHEREAS demographically Canadians are an aging population facing different health care issues in the immediate future...
AND THEREFORE BE IT RESOLVED that the Municipalities of Arran Elderslie, Brockton and South Bruce encourage all other members of the Association of Municipalities of Ontario to urge the appropriate provincial and federal authorities to immediately address these issues...
· To move more expeditiously to address the education, training, recruitment and retention of physicians and associated health care professionals in order to ensure a sustainable work force that will be ready to meet the changing health needs of Canadians both today and tomorrow;
· To facilitate the process whereby International Medical Graduates can more promptly gain access to appropriate training opportunities to meet Canadian qualifications;
· To certify one or more international medical facilities to enable their graduates to receive immediate certification to practice medicine in Canada;
· To promote and facilitate the return to Canada of Canadian educated medical practitioners currently practicing elsewhere and to encourage future graduates to stay within Canada.
Carried
Moved by: J. Riley Seconded by: M. Cumming
that we approve final payment certificate #17 for Arran-Elderslie water treatment plant which includes change order #21, in the total amount of $9,892.98, as recommended by Henderson, Paddon & Associates Ltd.
Carried
Moved by: J. Riley Seconded by: M. Cumming
that we accept the quotation in the amount of $2,495, plus PST and GST to wire the Chesley medical clinic for an alarm system, plus the annual monitoring fee of $240.
Carried
Moved by: S. Charlton Seconded by: R. Herron
that we approve renovations at the Chesley medical clinic by John Spoenlein in the approximate amount of $3,000. Carried
Moved by: S. Charlton Seconded by: J. Riley
that a by-law to appoint a chief building official for the paisley medical clinic area of jurisdiction, be read a first and second time. Carried
Moved by: S. Charlton Seconded by: M. Cumming
that the by-law to appoint a chief building official for the paisley medical clinic area of jurisdiction, be read a third time, finally passed and numbered 4 - 08. Carried
Moved by: M. Cumming Seconded by: J. Riley
that a by-law to amend the Municipal Code (fees & service charges—admin, building, garbage, landfill, cemetery, trailer park) be read a first and second time. Carried
Moved by: S. Charlton Seconded by: M. Cumming
that the by-law to amend the Municipal Code (fees & service charges—admin, building, garbage, landfill, cemetery, trailer park) be read a third time, finally passed and numbered 5 – 08.
Carried
Moved by: J. Riley Seconded by: M. Cumming
that a by-law to amend the Municipal Code (employee code of ethics policy; acceptable computer use policy) be read a first and second time. Carried
Moved by: J. Riley Seconded by: M. Cumming
that the by-law to amend the Municipal Code (employee code of ethics policy; acceptable computer use policy) be read a third time, finally passed and numbered 6 - 08.
Carried
Moved by: S. Charlton Seconded by: M. Cumming
that we go into closed session with the Clerk/CAO to discuss disposal of property.
Carried
Moved by: S. Charlton Seconded by: M. Cumming
that we return to regular session. Carried
Moved by: R. Herron Seconded by: M. Davis
that, effective January 1, 2008, we adopt a mileage rate scale as follows:
the first 10,000 km @ 40 cents
balance of km over 10,000 @ 35 cents
to be reviewed every 6 months. Carried
Moved by: J. Riley Seconded by: M. Cumming
that we do now adjourn to the call of the Mayor. Carried
Adjourned at 4:38 pm