MUNICIPALITY OF ARRAN-ELDERSLIE
MINUTES MONDAY MARCH 10, 2008 AT 9:00 A.M. COUNCIL CHAMBERS
______________________________________________________________________________________
PRESENT: Mayor Ron Oswald, Deputy Mayor Mary Cumming
Councillors Stacy Charlton, Mark Davis, Paul Eagleson, Jack Riley
REGRETS: Councillor Ross Herron
PRESS: Mary Golem, Sun Times
PUBLIC: Mr. & Mrs. Bob Reid
OBSERVERS: none
STAFF: CHIEF BUILDING OFFICIAL, Craig Johnston
WORKS MANAGER, Vernon Weppler
TREASURER, Joanne Marklevitz
Clerk/CAO, Joan Albright
DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF: none with the agenda; Davis declared a family interest in the replacement of windows in the Paisley workshop
MINUTES
Moved by: S. Charlton Seconded by: M. Davis
that the minutes of February 25, 2008 be adopted as circulated.
Carried
BUSINESS ARISING OUT OF THE MINUTES: Oswald asked what happened with respect to the OPP computer approval—received more information from the detachment
DELEGATIONS
Staff reports: copies of written reports to all
9:00 AM CHIEF BUILDING OFFICIAL, Craig Johnston
Reported on his building statistics to date; multiple barns planned; residential sprinklers for 3-storey buildings in planning stages; Board of Education foundation preparation work underway, setting up barricades/safety fences, sign-in site sheet to maintain security, possible employee parking shortage during some stages of construction, discussed managing heavy truck traffic on urban side streets, Works Manager to look into protecting our roads during spring half-load season and beyond.
9:30 AM WORKS MANAGER, Vernon Weppler
Made arrangements for the March 20th curling bonspiel in Allenford.
Reported on the replacement of a one-way plow damaged on a bridge, no damage to the grader.
Reviewed his report with Council: proposed engraving for O. Clayton Long memorial stone by Mrs. Long, Council approved the proposal; window replacement at the Paisley workshop; is advertising for paving, crushed gravel, chloride and surface treatment tenders; is getting quotes for equipment included in budget to be presented to Council for approval; following the County open house in Paisley it was agreed to replace a section of watermain on Queen St. N. instead of Ross St—would like to use a local contractor on a time and material business supervised by the Department, will prepare an estimate for the next meeting.
Davis filled Weppler in on the heavy truck traffic for the Board of Education project and directed him to monitor the traffic to minimize damage and disruption to local residents.
Davis asked Weppler for an update of the watermain replacement at the south end of Chesley on County Road 30, not a lot was discussed at the County’s open house—Weppler would like Council to decide how the project is to be billed before discussing it with the affected residents—he will have estimates for the next meeting.
Oswald asked what plans there are for the road north of McClure’s bridge—same profile as now, are working with Mrs. Johnson for her water service.
11:30 AM BOB REID, closed session re property disposal
1:30 PM MARK VANVOORST, MILA YEUNG, OTTO SCHNEIDER, GUNNELL ENGINEERING LTD. in closed session re identifiable individual development proposal
2:00 PM HENRY PALIGA, SCOUT LEADER, PATRICK ANDERSON-COLLINS, SCOUT, with riverbank maintenance proposal
Patrick would like to clean up that portion of the river banks, both sides, from McClure’s Bridge to the Krug Bridge, would like landfill fees to be waived. Paliga added this project was developed by Patrick as part of his community involvement as a scout.
Council was favourably impressed with Patrick's presentation—motion to follow.
ACCOUNTS – were reviewed with the Treasurer and the Works Manager prior to passage
CORRESPONDENCE – copy to all unless otherwise noted
1 REQUIRING ACTION
1.1 City of Woodstock - requesting support of its February 7, 2008 resolution requesting the Province of Ontario to eliminate tax capping and replace it with an equitable system based on current values assessment
1.2 Town of Milton - requesting support of its resolution no. 247-08 recommending to the Ontario Minister of Natural Resources improvements to the pit/quarry rehabilitation security deposit system
1.3 Niagara Region - requesting support of its December 20, 2007 resolution expressing its concerns with the fairness to Ontario in the proposed representation in the House of Commons contained in Bill C-22
1.4 Town of South Bruce Peninsula – invitation to meet to discuss joint Allenford matters as raised by the Allenford Public Consultation Committee--Dates suggested: March 26 and April 2
2 INFORMATION ONLY
2.1 Grey Sauble Conservation Authority – copy of letters to Premier and Conservation Ontario re duty of the Province of Ontario to fund implementation of Drinking Water Source Protection
2.2 Bruce, Grey & Huron Disability Corporation – 2008 budget, minutes of Aug 23/07 and Jan 24/08
2.3 Association of Municipalities of Ontario
a) Premier announces additional infrastructure funding for municipalities
b) federal budget makes gas tax permanent
c) approval of the Municipal Hazardous or Special Waste program plan – phase 1
2.4 Saugeen Valley Conservation Authority – response to comments re Smiley zoning/consent application
2.5 Municipality of South Bruce – copy of its resolution to share funding of physician recruitment and retention
Cumming will get the budget and allocation of costs. Davis noted the $24,000 that Brockton has stopped contributing to our recreation programs. Eagleson does not believe that doctor recruitment belongs on the property tax bill. Cumming explained that the Province is no longer funding doctor recruitment, our residents go to doctors in various clinics outside Arran-Elderslie.
2.6 Ministry of Government & Consumer Services – copy of letter to County Administrator re project to update and maintain Geographic Information System (GIS) describing broadband availability in Ontario; looking for assistance to validate information for the county.
2.7 Ministry of Public Infrastructure Renewal – notice of concerns re COMRIF since the federal government has made funds available to previous, unsuccessful COMRIF applicants,
3 EVENTS
REPORTS OF MEMBERS
CHARLTON
Working on the brochure swap event again this year for local operators
RILEY
Enjoyed the hockey game last week
Circulated the IPM poster to Council, the IPM wine unveiling was last week
EAGLESON
Fire Department minutes:
a) Tara-Arran: Oct 17/07
b) Paisley: Nov 29/07
c) Chesley: Apr 24/07
Since the last meeting, the Deputy Clerk-treasurer, Connie McKinnon, forwarded Council’s fire fighter wage proposal to make all rates the same as Chesley was receiving; was unable to attend the mutual aid meeting in Tara.
Since re-routing the Tara library basement water, the basement has remained dry, looking at various ways to correct the drainage problem rather than filling in the basement which could be used in future.
DAVIS
Has been corresponding with the Paisley Fire Chief about the response to his wage proposal, standby was only paid in one department and Council wished to standardize all pay rates. Council agreed to eliminate the standby in Paisley while increasing the hourly rates significantly in Paisley. It was noted the minimum time paid after midnight in Paisley has not been eliminated.
CUMMING
Had a call from a Paisley fire fighter about the public parking problem in front of the fire hall, has spoken to the Works Manager about signing it better, will ticket cars.
Had a construction planning meeting last week for the Paisley medical clinic, have agreed to stay with propane heat/air conditioning unit on the advice of the HVAC contractor, will have to inform the donor of the oil-fired unit.
Has been asked if Council would support the earth day proposal for March 29th to shut off lights for an hour.
OSWALD
a) Association of Ontario Road Supervisors 2008 municipal trade show in Walkerton – members will register through Works Manager
Reported on his ministerial appointment at the Good Roads in support of our Municipal Infrastructure Investment Initiative (MIII) grant application and other events and meetings he has attended.
Read a very informative, insightful letter from Crystal McLeod about her Ottawa school trip.
REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all
1 Oweson Water Services – 2007 annual compliance reports for the Arran-Elderslie water treatment plant and the Tara water works – entire reports available – summaries and conclusions copied
2 Dan Woods, Recreation & Facility Director – report
3 Ronald & Janice Hammell severance was granted March 3rd
BY-LAWS
1 Amend wellhead protection agreement
CLOSED SESSION
1 Draft human resource policy
MOTIONS
Moved by: M. Cumming Seconded by: J. Riley
that we approve the quotation from Dennis Stewart Carpentry in the amount of $2,068.54, including tax, to supply and install 4 windows at the Paisley workshop. Carried
Moved by: S. Charlton Seconded by: J. Riley
that accounts payable voucher #5-08 in the amount of $1,116,317.87 be paid.
Carried
Moved by: J. Riley Seconded by: S. Charlton
that we do support the City of Woodstock February 7, 2008 resolution requesting the Province of Ontario to eliminate tax capping and replace it with an equitable system based on current values assessment.
Carried
Moved by: S. Charlton Seconded by: M. Davis
that we do support the Town of Milton resolution no. 247-08 recommending, to the Ontario Minister of Natural Resources, improvements to the pit/quarry rehabilitation security deposit system.
Carried
Moved by: M. Cumming Seconded by: M. Davis
that we do support the Niagara Region December 20, 2007 resolution expressing its concerns with the fairness to Ontario in the proposed representation in the House of Commons contained in Bill C-22.
Carried
Moved by: M. Cumming Seconded by: M. Davis
that we support Earth Day and proclaim March 29/08 from 8 pm to 9 pm as Earth Day in Arran-Elderslie.
Carried
Moved by: M. Davis Seconded by: M. Cumming
that we go into closed session with Mr. & Mrs. Bob Reid to discuss the disposal of property.
Carried
Moved by: M. Cumming Seconded by: M. Davis
that we return to regular session. Carried
Moved by: M. Davis Seconded by: J. Riley
that we go into closed session with representatives from Gunnell Engineering and the Clerk/CAO to discuss identifiable individuals. Carried
Moved by: M. Davis Seconded by: M. Cumming
that we return to regular session. Carried
Moved by: M. Cumming Seconded by: M. Davis
that we approve registration fees for recreation courses totalling $2,834.50 as well as a $20 per day meal allowance for each of the four employees attending. Carried
Moved by: P. Eagleson Seconded by: J. Riley
that a by-law to amend the grant funding agreement with the Minister of the Environment re wellhead protection, be read a first and second time. Carried
Moved by: P. Eagleson Seconded by: J. Riley
that the by-law to amend the grant funding agreement with the Minister of the Environment re wellhead protection, be read a third time, finally passed and numbered 7 - 08. Carried
Moved by: S. Charlton Seconded by: M. Davis
that we grant approval to Patrick Anderson-Collins to carry out the river bank cleanup he has proposed for that portion of the North Saugeen River from McClure's Bridge to the Krug Bridge;
and that landfill fees be waived for any waste removed;
and that any salvageable scrap be taken to a scrap yard with the proceeds going to the Scouts.
Carried
Moved by: J. Riley Seconded by: P. Eagleson
that we go into closed session with the Clerk/CAO to discuss identifiable individuals.
Carried
Moved by: J. Riley Seconded by: M. Davis
that we return to regular session. Carried
Moved by: J. Riley Seconded by: S. Charlton
that we do now adjourn to the call of the Mayor. Carried
Adjourned at 3:16 pm