MUNICIPALITY OF ARRAN-ELDERSLIE
MINUTES MONDAY MAY 12, 2008 AT 9:00 A.M. COUNCIL CHAMBERS
______________________________________________________________________________________
PRESENT: Mayor Ron Oswald, Deputy Mayor Mary Cumming
Councillors Stacy Charlton, Mark Davis, Paul Eagleson (afternoon), Ross Herron, Jack Riley
PRESS: Mary Golem, Sun Times (morning)
PUBLIC: Ted Quennell, Mark Ludic
OBSERVERS: none
STAFF: RECREATION & FACILITIES DIRECTOR, Dan Woods
CHIEF BUILDING OFFICIAL, Craig Johnston
WATER/SEWER FOREMAN, Scott McLeod
WORKS MANAGER, Vernon Weppler
TREASURER, Joanne Marklevitz
DEPUTY CLERK-TREASURER, Connie McKinnon
Clerk/CAO, Joan Albright
DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF: none
MINUTES
Moved by: M. Davis Seconded by: J. Riley
that the minutes of April 28, 2008 be adopted as circulated.
Carried
BUSINESS ARISING OUT OF THE MINUTES
Since the last meeting, Herron has been advised that the Grey Sauble Conservation Authority has control of the land and the Ministry of Natural Resources has control of the water, with respect to Arran Lake shoreline.
DELEGATIONS
Staff reports: copies of written reports to all
9:00 AM RECREATION & FACILITIES DIRECTOR, Dan Woods with Ted Quennell and Mark Ludic to review Paisley Arena electrical upgrade
Ted Quennell outlined that Hydro inspection has indicated that the electrical system must be upgraded, underground from pole-mount transformers to outside wall and then in with all controls in one location, has contacted three electricians, waiting on quotes, estimates $35 to $40 thousand dollars, current system is a safety concern, if a decision is made fairly soon it should be up and running by ice-time, the plant will be operated more efficiently resulting in more energy savings. If Quennelle’s second quote comes in this week, Woods will do a phone poll of Council Members for approval.
Woods reviewed his report: the new microphone and ceiling speaker system has been installed in Chesley hall, Davis confirmed it is a much better system at the event he attended on the weekend; new phone system at Chesley arena working well; 1963 MF 135 tractor at Chesley needs extensive repairs, Davis noted a used tractor could require the same kind of work soon; Herron agreed with Davis, would have to check it out more for the extent of repairs required; Woods was instructed to get more information; Tara pool memorial bench was vandalized, will repair; new lobby/dressing room arena door installed, donated by the Tara Leafs, has sent a thank you to the team; held the Tara day camp and pool registration last week; circulated comparison pool staff wages.
Davis would like to review having a reciprocal agreement with the Board of Education, would like Woods to prepare a report on the uses each party used to have.
Woods provided a cost analysis on moving tables and chairs for the IPM.
Woods reported he is purchasing a different personal vehicle to drive to work; discussed moving the Recreation truck to Water Works but was not supported by Council, the pickup truck will remain with Recreation.
Chesley trailer park was opened May 1st, water problems due to improper shut down last fall, will be done differently from now on; Woods questioned why we open May 1st instead of the 24th of May weekend in keeping with other trailer parks, early opening is a busy time for Staff with Agrifair; Staff has epoxied all the floors in the washrooms/showers;
Senior games started May 9th in the Chesley board room.
Brockton joint fees – Woods is not having any success with arranging a meeting to discuss, is trying to get a refusal in writing before setting user fees for non-residents.
Tires on the Ford in Paisley need replacing, provided quotes.
10:15 AM CHIEF BUILDING OFFICIAL, Craig Johnston
Reviewed his list of permits issued: busier month, has another 6 applications on his desk, some waiting on SVCA approvals, GSCA turnaround 5 days; medical clinic update—moving right along, Cumming reported a lot of people on site after hours, Johnston to talk to the contractor about signing the site ‘no trespassing’; Board of Education administration building update—moving along too; Paisley hotel—back to Court on Friday—outcome unknown; circulated plan from Caskenette re property clean-up; Johnston was directed to enforce property standards cleanup on Bruce Road 11; Johnston will be taking off May 20 to 23.
Oswald thanked Cumming and Johnston for sorting out the planning matters related to the medical clinic.
10:55 AM WATER & SEWER FOREPERSON, Scott McLeod
Reviewed his report with Council: recommendations with respect to O.Reg.188/07, Licensing of Municipal Drinking Water Systems, re Drinking Water Quality Management Standard, require an operational plan of 21 elements, would like Council to hear a presentation by Water & Earth Science Associates Ltd. (WESA) to do orientation, GAP analysis and a planning session as a start up towards compliance. Council would like a proposal from Henderson, Paddon & Associates Ltd. as well for May 26th.
Tara Well 4: permit to take water application made; expect certificate of approval to arrive too late for construction this year, plan for November tendering for construction in 2009.
Saugeen Valley Conservation Authority has already planted 4800 white pine and white spruce on the former Yager property for about $2,000
County construction on Bruce Rd 30, south of Chesley: questioning if C of A will arrive for construction this year; will meet with land owners again when tender is let.
Expect to do Chesley water tower repairs in June; recommend a total watering ban for lawn and gardening during the repair period; Council agreed and will pass a motion when the date is confirmed.
Has received the new gas chlorinator for the Paisley WWTP; repaired broken George St. lift station; tendering in July for Paisley standpipe work; still waiting for sludge C of A; Rotary Club would like to add 12 more services in trailer park—Council had no objection; has been requested to install services to medical clinic; Works Manager bringing local quotes to replace watermain on Queen St. from Willow Creek Bridge to Orchard St.
11:25 AM WORKS MANAGER, Vernon Weppler
Reviewed his report with Council: Allenford ball diamond would like two loads of stone dust, costs about $300, will spread as dumping from trucks, they can level; Road tour paving sites for extra roads & bridges funding: reviewed list, Council agreed with list with one reduction; Engineer recommends public meeting prior to 3rd Ave SW construction; Ross St. Park water service estimate of $3,000, Cumming said if Council would do the service Minor Sports would purchase the portable washroom/toilet at about $18,000, Cumming will confirm; big dig downtown Chesley—direction to proceed with engineering given by Council; Paisley Heights subdivision—MacDougall to start construction of water/sewer next week, we will be contributing some material as agreed; Council agreed to arrange for removal of nuisance beaver; shortened survey of rail line in Tara; would like to prepare an invitation bid on backhoe as budgeted—agreed by Council;
Weppler and Herron met with Doug Hill and John Bittorf, GSCA, at the Arran Lake municipal lot--no sand can be put in water but can put in pea stone, will not permit any retaining wall, Weppler will prepare a proposal for the Authority’s approval.
1:15 PM TREASURER, Joanne Marklevitz
Reviewed the accounts with Council
Allenford vested property: tank removal still in process, tenant to be contacted
Murdoch’s use of arena: are not normally billed—Council agreed to pay.
1:38 PM BDO DUNWOODY AUDIT REPORTS, Steve Lowe, copies of management letter and statements provided
Reviewed the Financial Statements with Council: clean opinion; prepared in accordance with Public Sector Accounting Board principles; new asset management reporting will not affect how taxes are raised—only shows what assets we have; did not encounter any problems but do have some suggestions on revenue control; Staff was more than cooperative; Municipality is in good shape; all statutory liabilities are up to date; we have no debt; $9.5 million reserves of which more than half is water/sewer;
Reviewed Management Letter: confirmed their independence from Council and Staff; reviewed the responsibilities of the Auditors and Management; benchmark for tax collection is 90%--ours is 92%; unfinanced water expenses in Tara must be financed; internal control systems need tightening up in outlying facilities—landfill, recreation—receipt continuity to be verified; problems with duplicate recreation receipts and tax statements, some Staff has gone back to the old way of doing things; discourage cash being collected at recreation facilities—should be paid at the office; make sure facilities schedules match the ice time billed so copies of schedules should be submitted with invoices; some municipalities have started central bookings and payments only—nothing collected at arenas.
ACCOUNTS – were reviewed with Staff prior to passage
CORRESPONDENCE – copy to all unless otherwise noted
1 REQUIRING ACTION
1.1 Bruce Grey Trail Network – looking for comments on the draft model for the development, maintenance and monitoring of ATV trails on public lands in Bruce County
1.2 Municipality of Brockton - requesting support of its April 14, 2008 resolution asking Aboriginal Affairs Minister Michael Bryant for new rules to be developed for consultations between mining companies and First Nations, subsequent to the imprisonment of six Band Councillors from Kitchenuhmaykoosib Inniuwug for defending their community from the operations of a mining exploration company.
1.3 Citizens for Bruce County – request to make presentation—how long would Council like?
2 INFORMATION ONLY
2.1 Stewardship Ontario – Andy Campbell appointed as the Managing Director of the Blue Box Continuous Improvement Fund
2.2 Donna Elliott, South Bruce Peninsula, Allenford – draft summary strategy for comment
2.3 Ministry of the Environment – report on wind turbine noise issues
2.4 Bruce County Planning
a) Paisley medical clinic record of site condition (RSC) requirement
b) Concurrence with MOE re no RSC required
c) site plan seminar
d) design awards
2.5 District Engineer, Ministry of Environment – no requirement for medical clinic record of site condition
2.6 Ministry of Community Safety & Correctional Services – assistance available to meet compliance responsibilities
2.7 Municipal Property Assessment Corporation – update on the assessment status of new commercial and industrial construction eligible for the reduced Business Education Tax (BET) rate
REPORTS OF MEMBERS – copies of any written reports to all
CHARLTON
Attended the Chesley medical clinic meeting, has heard nothing back yet, setting up a public meeting in June
Also attended the Allenford meeting
HERRON
Attended the meeting with GSCA at the Arran Lake lot, Weppler will prepare a plan
RILEY
Medical clinic is coming along
Something will have to be done with Balaclava to handle increased traffic, kids have to walk on the road
IPM: finalizing site agreements with landowners, will have 5 former agriculture Queens at opening ceremonies, 4 of whom are from Arran-Elderslie;
EAGLESON
Location of O.C.Long memorial, hopes stone carver is ready soon, Mrs. Long has no preference but expressed concern about local homeowners having to deal with it between their lots on the walkway; would like to locate it where some trees can be planted
Hopes Nickason can remove the tanks soon
Confirmed the rail lands to be transferred to Al Herron have already been surveyed—cancel survey request
DAVIS
Reported on the Paisley Fire Board meeting, Board decided to continue the standby
CUMMING
Physician recruitment: BC doctor looking at locations, narrowed down Wingham or Walkerton
Attended the SCOBE awards, of five awards one business won two, some categories only had one nominee, found the scoring system is only based on written nominations—no inspections
Sees a local group disagrees with where the County is proposing to erect a cross-walk, is afraid the County may cancel its plans
Circulated copies of a medical clinic fundraising golf tournament and requested a donation of the community centre for a dinner
OSWALD
a) copy of letter from the Federation of Ontario Public Libraries to Minister of Culture
Reported his list of events and meetings attended
Agreed the SCOBE committee has to work harder to assess winners
Dick Turner to start another 4 units this month
REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all
1 Municipal Code as updated to By-law 13-08, April 28, 2008 – copies available at meeting
2 Treasure Chest Museum – funding program questions & answers from John Carter, Museum & Heritage Advisor, Ministry of Culture
3 Livestock Valuer – Bryan Pinch calf
4 Deputy Clerk-treasurer – taxable benefit policy for municipal vehicles
5 Municipal Solicitor – response to request re ownership and control of inspection reports
BY-LAWS
1 2008 tax rates
2 Extend wellhead protection agreement
3 Tile drainage loans
MOTIONS
Moved by: M. Cumming Seconded by: R. Herron
that we approve a 5% increase across the board for Arran Elderslie pool staff for 2008.
Carried
Moved by: M. Cumming Seconded by: M. Davis
that we accept the tender from Desboro Tire for $1280.29 for tires for the Ford tractor in Paisley.
Carried
Moved by: R. Herron Seconded by: J. Riley
that accounts payable voucher #9-08 in the amount of $203,613.87 be paid.
Carried
Moved by: M. Davis Seconded by: M. Cumming
that we do not support the Municipality of Brockton April 14, 2008 resolution asking Aboriginal Affairs Minister Michael Bryant for new rules to be developed for consultations between mining companies and First Nations, subsequent to the imprisonment of six Band Councillors from Kitchenuhmaykoosib Inniuwug for defending their community from the operations of a mining exploration company.
Carried
Moved by: S. Charlton Seconded by: J. Riley
that we do support the effort currently underway by the Citizens for Bruce C to convince policy makers that Bruce County is the best place for the first new build in a generation.
Carried
Moved by: S. Charlton Seconded by: R. Herron
we recommend the preferred option for ATV Trails in Bruce County.
Carried
Moved by: M. Davis Seconded by: J. Riley
that we donate the Paisley Community Centre Hall for Sat. May 24th/08 to be used for the Paisley Medical Clinic Golf Tournament. Carried
Moved by: J. Riley Seconded by: M. Davis
that we approve the Report of Livestock Valuer re Bryan Pinch calf damage in the amount of $500.
Carried
Moved by: R. Herron Seconded by: M. Cumming
that a by-law to assess and levy the rates required for the lawful purposes of the Municipality of Arran-Elderslie for 2008 be read a first and second time. Carried
Moved by: M. Cumming Seconded by: R. Herron
that the by-law to assess and levy the rates required for the lawful purposes of the Municipality of Arran-Elderslie for 2008 be read a third time, finally passed and numbered 14 - 08.
Carried
Moved by: M. Davis Seconded by: S. Charlton
that a by-law to amend the grant funding agreement with the Minister of the Environment re wellhead protection, be read a first and second time. Carried
Moved by: M. Davis Seconded by: S. Charlton
that the by-law to amend the grant funding agreement with the Minister of the Environment re wellhead protection, be read a third time, finally passed and numbered 15 - 08.
Carried
Moved by: R. Herron Seconded by: M. Cumming
that a by-law to impose rates in respect of money borrowed under the Tile Drainage Act, be read a first and second time. Carried
Moved by: J. Riley Seconded by: M. Cumming
that the by-law to impose rates in respect of money borrowed under the Tile Drainage Act, be read a third time, finally passed and numbered 16 - 08. Carried
Moved by: J. Riley Seconded by: M. Davis
that we do now adjourn to the call of the Mayor. Carried
Adjourned at 4:33 pm