MUNICIPALITY OF ARRAN-ELDERSLIE
MINUTES TUESDAY JUNE 10, 2008 AT 9:00 A.M. COUNCIL CHAMBERS
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PRESENT: Mayor Ron Oswald, Deputy Mayor Mary Cumming
Councillors Stacy Charlton, Mark Davis, Paul Eagleson, Ross Herron, Jack Riley
PRESS: Mary Golem, Sun Times (morning session)
PUBLIC: Bob Reid, Al Domm
OBSERVERS: J. Marsh, K. Kimpel, J. Kimpel, Bob Cottrill
STAFF: TREASURER, Joanne Marklevitz
CHIEF BUILDING OFFICIAL, Craig Johnston
WATER/SEWER FOREMAN, Scott McLeod
WORKS MANAGER, Vernon Weppler
Clerk/CAO, Joan Albright
DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF: Herron declared an interest in the by-law to transfer rail lands to Alvin Herron
MINUTES
Moved by: J. Riley Seconded by: M. Cumming
that the minutes of May 26, 2008 be adopted as circulated.
Carried
BUSINESS ARISING OUT OF THE MINUTES: none
DELEGATIONS
Staff reports: copies of written reports to all
9:00 AM TREASURER, Joanne Marklevitz
9:15 AM COUNCIL REVIEWED THE RECREATION & FACILITY DIRECTOR’S REPORT
Davis asked if the Chesley Community Centre hall speaker system is working okay, received complaints
Riley asked about using the hall versus the curling rink for the IPM beautification banquet—depends on size of event
Oswald had a report from Jim Alexander and Barry Woodyard re new rates invoice higher than previous years, will check if the event was contracted prior to the new rate system, if so, honour the contract
Prior to closed session with Reid, Riley asked for a few minutes to take a delegation from the Paisley Ratepayer’s Association concerning the barricades on Mill Drive in Paisley being removed, at least for the summer. The street is being used by people who park behind the hotel and walk to the main street. There are lots of buildings in Paisley held together by cables. Says the hotel owner has insurance.
Eagleson asked if they want just the barricades removed and not the fence—yes, he has no problem with just the barricades coming down. Oswald agreed to traffic only. Davis asked whose insurance would pay if something happened. Marsh offered to get a statement from the insurance company, which he came back with after lunch.
10:00 AM BOB REID, closed session, re disposal of property
10:55 AM CHIEF BUILDING OFFICIAL, Craig Johnston
Reviewed his building statistics; reported on recent activity; reported on his OPP Commissioner’s award and St. John’s Life Saving award for his part in the Constable Greig dog incident last year; Paisley Fire Fighter, Dan Kerr also received an award at the ceremony.
Reported on an individual who is interested in purchasing the unfinished Paisley subdivision; Council advised Johnston to include the Works Manager and the Water/Sewer Foreman in any discussion with the prospective purchaser.
Also reported that another individual is interested in acquiring a dormant Chesley subdivision.
Told Council the gas rate has to go back up; is losing money, needs to be looked at today. Eagleson said it is time Council had a serious discussion about Johnston’s mileage. Believes we are expecting a lot of Johnston’s time on non-building clean-up matters, he needs to focus more on building matters, too much valuable time spent on other matters.
Davis asked about the cleanup of old cars at Rankin’s garage in Paisley, neighbour complaint about cars that have been there for 20+ years, neighbour is not satisfied the process is being followed.
11:25 AM WATER/SEWER FOREMAN, Scott McLeod
Reviewed his report with Council: re water licensing plan, Henderson, Paddon & Associates Ltd. would not charge for any gap analysis, agreed that's the way to go; re federal approval of one-third of downtown Chesley sewer project—need to meet with engineer to discuss the scope of the project, McLeod to arrange for him to come to the next meeting; have applied for the Tara Well #4 permit to take water and certificate of approval, recommendation to tender for work in spring of 2009; have received updated certificate of approval for spreading Paisley WWTP sludge; has notified Paisley Rotary Club its okay to add sewer services provided a map is given to us to file; water and sewer services were installed at the Paisley medical clinic May 15/16; notified Karcher his Queen St watermain tender was accepted; Cambridge St watermain stub/valve installed; there is already a water service already in the Mary Cumming Park on Ross Street; continued maintenance being done on the Paisley WWTP, need to order valve; requested complete water ban on outdoor use during Chesley water tower maintenance to ensure water supply in the event of an emergency; reported Chesley resident’s complaint about their water service; another water leak in downtown Chesley repaired; plan to commence Northview Crescent construction last week of June; has applied for funding for tree planting; will provide advice only to private water system owners; waiting on certificate of approval for 1st Ave S work.
2:38 PM McLeod returned to report on the Chesley water tower repairs update he received today, contractor recommendation to use scaffolding, roof not designed for original proposal, will cost considerably more.
1:15 PM WORKS MANAGER, Vernon Weppler
Reviewed his report with Council: is arranging a meeting with Arran Lake neighbours; does not recommend changing the chain-link fence behind the Chesley cenotaph, Council agreed; culvert quotes; Tara cardboard bins have been moved to the Arran works yard; St. Andrews cemetery monument repairs required approximately $2,100, agreed; require $1,500 for Chesley cemetery grub control, agreed; Grey Sauble Conservation Authority has no interest in removing a particular tree by the Sauble River in Tara, will look at further; draft backhoe tender form, agreed to 4 invitation tenders; reported on hot mix tenders.
Davis reported that he, Charlton and Weppler met with Bruce Service Sales & Rentals re increased fuel costs for garbage pickup, compensation proposed was reasonable, contract runs another year;
Weppler would like to arrange for heavy equipment training for eight or nine snowplow operators at $650 per person
Davis had Weppler explain the invoice in the accounts payable for tree removal, contractor is local to Paisley, was able to do the work when required, includes chipper which our workers are using
Cumming reminded Weppler about a curb issue in Paisley, will be addressed with construction this year
Eagleson looked at all the work that has been done in the Allenford Park by the local volunteers, suggested we donate some gravel to improve the drive and parking area, would be a good gesture in recognition of the community’s volunteer efforts, Weppler added the work is in progress today if the rain holds back.
Oswald thanked Weppler, Ken Gunson and the rest of the Works Department Staff who helped work at the equipment trade show at Walkerton last week
2:55 PM AL DOMM
Dropped in with a Paisley medical clinic building update, rain has prevented work today, if any fill is available it can be brought in any time, he corrected the building placement to comply with set backs on all sides; has been addressing any faxes from Quinn Allen on behalf of the building committee as they arrive; tender required digging the hole and backfilling—subcontractor is working for both Domm and Works Department—related how the bill would be split—be sure to contact Domm if any questions; has not heard back yet from roofing people, Cumming will be faxing them tonight and will include message to call Domm; will not be putting any wood in basement until rain stops and concrete can be dried, it is only a problem due to recent rainfall and no roof on yet.
ACCOUNTS – copy to all
CORRESPONDENCE – copy to all unless otherwise noted
1 REQUIRING ACTION
1.1 City of Belleville - requesting support of its April 14, 2008 resolution re carbon taxes
This matter is beyond the scope of the Municipality
1.2 Lynn Caldwell – questions re medical centre Paisley
Davis pointed out that public notice of the zoning hearing to answer questions was in the newspaper as well as mailed to neighbouring properties. Clerk to respond to questions.
1.3 Government of Canada – re conditions for funding for 2006 proposal submitted under Intake Three of the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) A copy of the letter has been faxed to Henderson, Paddon & Associates Ltd.
Council is arranging a meeting with the Minister of Public Infrastructure Renewal, Mr. Caplan, and will wait for that outcome before commencing any work. Council will meet with the engineers to finalize plans.
1.4 Health Unit – request to hold fall flu clinic in Chesley, free of charge
INFORMATION ONLY
1 Saugeen Conservation's - 2007 Annual Report and audited financial statements
2 John Tory, Leader of the Ontario PC Party - letter to all Ontario municipalities in regards to Bill 35
3 Bruce County Planning - correspondence
a) Robyn Christie
Eagleson noted it is beautiful spot for a new home but must address the sewage issues and remaining accessory buildings
REPORTS OF MEMBERS – copies of any written reports to all
CHARLTON
a) IPM info – outlined the plans and requirements for the Municipality’s booth
HERRON
Believes we have solved the local Grey Sauble Conservation Authority requirements for an individual
RILEY
Would like to hold an IPM meeting at the Paisley hall, will check available dates
Thanked Council for changing the meeting dates, will let us know of any other conflicting dates with his treatment schedule
Was impressed with the booths at the trade show, some of whom will be coming to the IPM
EAGLESON
Would like to have the O.C.Long memorial stone finished soon
Already talked about gravelling at the Allenford Park
We must get serious about succession planning in light of upcoming retirements, need to look at doing things differently, no longer agrees with using personal vehicles.
DAVIS
His business has already been covered
CUMMING
Attended the award ceremony at Owen Sound by the OPP, nice to see local people being recognized
Staffing report: parental leave, student returning to school in August
Paisley medical clinic coming along well, there was some misinformation about an environmental assessment which has been corrected, starting the walls and roof shortly, Power Workers presented $15,000 donation; Bruce Snowmobile Club presented $500; fundraising is in the neighbourhood of $335,000; golf tournament raised just short of $6,000
Mary Cumming Park washroom: waiting on Saugeen Valley Conservation Authority approval, consider the proposed unit a permanent building
Arrange date for summer BBQ, Wednesday August 13th
OSWALD
Read his report of events and meetings
Hopes Members of Council are able to attend the public meeting this week re Future Health Care Needs in our community
REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all
1 Draft Personal Use of Municipal Vehicles by-law
2 Building statistics since last report
BY-LAWS
1 To transfer a section of Tara former rail lands to Alvin Herron
2 Tile drainage loan
CLOSED SESSION
1 Municipal Solicitor – copy of notice to occupant
MOTIONS
Moved by: R. Herron Seconded by: S. Charlton
that accounts payable voucher #11-08 in the amount of $1,155,458.16 be paid.
Carried
Moved by: M. Cumming Seconded by: M. Davis
that we do / do not support the City of Belleville April 14, 2008 resolution re carbon taxes.
Carried
Moved by: M. Davis Seconded by: M. Cumming
that Staff is hereby authorized to have the Chesley Recreation tractor repaired at an estimated cost of $5,500 or more if clutch needs work. Carried
Moved by: S. Charlton Seconded by: R. Herron
that we grant free use of the Chesley community centre for a Public Health Unit influenza clinic on Wednesday, November 19, 2008. Carried
Moved by: J. Riley Seconded by: R. Herron
that, at the request of the Paisley & District Ratepayers Association, the street barriers blocking Mill Drive alongside the Paisley Inn, be removed and that Mill Drive be opened to traffic, subject to the provision of a current statement from the owner's insurance company of adequate liability insurance coverage in the event of collapse. Carried
Moved by: S. Charlton Seconded by: M. Davis
that we go into closed session with Bob Reid and the Clerk/CAO to discuss the disposal of property.
Carried
Moved by: M. Davis Seconded by: M. Cumming
that we return to regular session. Carried
Moved by: J. Riley Seconded by: M. Cumming
that we approve the purchase of a 90 degree swivel valve for Paisley WWTP at an approximate cost of $5,500 plus tax. Carried
Moved by: S. Charlton Seconded by: R. Herron
that, in order to ensure sufficient water for daily household water use during the maintenance work on the Chesley water tower, we hereby prohibit the use of water in Paisley or Chesley during the period of repairs (dates to be finalized) for outdoor uses, including, but not limited to, lawn or garden watering, washing vehicles or driveways, or filling pools. Carried
Moved by: M. Davis Seconded by: M. Cumming
that we accept the culvert quote from Canada Culvert in the amount of $13,685.83 including taxes.
Carried
Moved by: M. Davis Seconded by: S. Charlton
that we accept the hot mix tender from Sutherland Construction, in the amount of $410,173.05, being the lowest of three tenders received for multiple paving locations in 2008.
Carried
Moved by: M. Davis Seconded by: P. Eagleson
that we agree to increase the monthly collection rate for garbage to Bruce Service Sales &Rentals by $1,168 in recognition of inflated fuel costs on the three-year contract, effective June 1/08.
Carried
Moved by: P. Eagleson Seconded by: J. Riley
that we approve the Works Manager's request for heavy equipment, snowplow operators training at $650 each for 8 or 9 operators. Carried
Moved by: P. Eagleson Seconded by: J. Riley
that a by-law to transfer a section of Tara former rail lands to Alvin Herron be read a first and second time.
Carried
Moved by: P. Eagleson Seconded by: J. Riley
that the by-law to transfer a section of Tara former rail lands to Alvin Herron be read a third time, finally passed and numbered 20 - 08. Carried
Moved by: R. Herron Seconded by: M. Davis
that a by-law to impose rates in respect of money borrowed under the Tile Drainage Act be read a first and second time. Carried
Moved by: M. Davis Seconded by: R. Herron
that the by-law to impose rates in respect of money borrowed under the Tile Drainage Act be read a third time, finally passed and numbered 21 - 08. Carried
Moved by: J. Riley Seconded by: S. Charlton
that, in keeping with the Council Remuneration Committee recommendation, Council remuneration rates increase an additional 1% effective July 1st, 1008, in keeping with unionized wage settlement of 3% for 2008.
Carried
Moved by: M. Cumming Seconded by: M. Davis
that we go into closed session with the Clerk/CAO to discuss identifiable individuals.
Carried
Moved by: S. Charlton Seconded by: R. Herron
that we return to regular session. Carried
Moved by: S. Charlton Seconded by: R. Herron
that we do now adjourn to the call of the Mayor. Carried
Adjourned at 4:40 pm