MUNICIPALITY OF ARRAN-ELDERSLIE
MINUTES MONDAY AUGUST 11, 2008 AT 9:00 A.M. COUNCIL CHAMBERS
______________________________________________________________________________________
PRESENT: Mayor Ron Oswald (arrived at 11:37 am), Deputy Mayor Mary Cumming
Councillors Stacy Charlton, Mark Davis, Paul Eagleson, Ross Herron, Jack Riley
PRESS: none
PUBLIC: Rakesh Sharma, Henderson, Paddon & Associates Ltd.
OBSERVERS: none
STAFF: CHIEF BUILDING OFFICIAL, Craig Johnston
TREASURER, Joanne Marklevitz
WORKS MANAGER, Vernon Weppler
WATER/SEWER FOREMAN, Scott McLeod
Clerk/CAO, Joan Albright
DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF: none
MINUTES
Moved by: J. Riley Seconded by: S. Charlton
that the minutes of Jul 15, 2008 be adopted as circulated. Carried
BUSINESS ARISING OUT OF THE MINUTES:
Riley asked about the environmental cleanup of the Silver Star restaurant property: Eagleson reported that the tanks have been removed
Cumming noted that Herron had attended the meeting with the Tara day camp folks as well as her and the Mayor.
DELEGATIONS
Staff reports: copies of written reports to all
9:00 AM CHIEF BUILDING OFFICIAL, Craig Johnston
Reviewed his building statistics report with Council; has since issued three more permits, including Turner’s 3-plex; Davis asked about the number of inspections for a $105 permit—only did one, suggested Johnston leave a card when he does inspections with no one present; Board of Education administration building progress report, wet weather delaying parts, supplier strike also causing delays; Paisley medical clinic progress report—behind schedule due to weather and waiting on hydro, basement insulation and drywall now done, sorting out paint-grade crown-moulding installation, building committee can decide what to accept, need fill now, will arrange with Works Manager; working with an inexperienced carpenter on a house to ensure Code is met.
Davis reported that he had been told we should not be charging for fence permits because we don’t have a by-law setting out any requirements for placement of a fence, pool fences are required under the Building Code, wondered if we should have a by-law—Johnston to see what other municipalities have.
Property standards: tagged properties where grass wasn’t cut, other standards issues settled to his satisfaction; downtown Chesley brick repair in progress; has inspected a failing addition on a vacant building which needs attention.
Will be back after lunch to discuss his contract when the Mayor arrives.
10:00 AM TREASURER, Joanne Marklevitz
Herron asked Marklevitz to review the general ledger report and then the accounts with Council: discussed paving the Chesley walking trail, O.C. Long memorial, rates charged to municipal facilities.
Cumming congratulated Joanne on her 20-year membership with the AMCTO
10:30 AM WORKS MANAGER, Vernon Weppler
Reviewed his report with Council: resident of Heather Lynn Blvd would like to install a culvert and fill in his ditch, recommended caution, will look at it before making a decision; tender for pickup truck to be circulated to local dealers; Silver Star report from engineers; paving complete except for 1 Paisley street; Chesley swimming pool update, cannot open this year, dealing with many maintenance issues, will clean up the algae/scale issues prior to closing, recommends hiring a professional to close it for the season, leaks have been isolated but not fixed yet, will have to cut out concrete decking.
O.C. Long memorial discussion: family would like to attend the dedication, Eagleson suggested late September or early October, we will be provided with a list of guests to invite
Gravel piles being auctioned, Weppler authorized to attend
Recreation: complaint of weeds along Chesley curling club
Sidewalk: north side of Bijou theatre, waiting for big dig, will look at it again
Budgets: County bill for salt/sand—used more; construction project over due to increased oil costs and more gravel used to avoid base failure, hot mix quantities could be high too.
Cumming reminded that fill is needed now at the Paisley medical clinic
Richard Evans letter requesting release of Nickason subdivision lots, will see how many are left for bonding—confirmed that the three lots could be released, the remaining lots are sufficient to cover any paving deficiencies
11:00 AM RAKESH SHARMA, HENDERSON PADDON & ASSOCIATES, tender results,
WATER & SEWER FOREPERSON, Scott McLeod
Sharma attended to discuss the four tenders to repaint the exterior of the Paisley water tower, circulated his report, prices too high, recommends waiting till next spring to get better ones before contractors are busy—Council agreed; Sharma also attended to discuss the work required on the Chesley water tower, will investigate alternatives to provide adequate water storage and pressure
McLeod returned at 3:37 pm to finish reviewing his report with Council: making arrangements to have a final meeting with landowners along the new watermain on 1st Ave S; have commented on the draft MOE Tara water inspection report; start spreading sludge tomorrow from Paisley WWTP; MOE has completed the annual water inspection at the Arran-Elderslie water plant; reported equipment damaged in electrical storm, check amounts against property insurance coverage; Henderson, Paddon & Associates Ltd. analysing Chesley lagoon cell 3;
Cumming advised McLeod about the installation of a portable toilet in the Mary Cumming Park on Ross Street
ACCOUNTS – were reviewed with Staff prior to passage
CORRESPONDENCE – copy to all unless otherwise noted
1 REQUIRING ACTION
1.1 Richard Evans – requesting release of Nickason lots
1.2 Arran-Tara Agricultural Society – requesting declaration of September 10th as a half day holiday for the fall fair and parade
Council directed Weppler to have the float in the parade.
1.3 Township of Hilliard - requesting support of its July 16, 2008 resolution petitioning the Province of Ontario to take action similar to the Quebec Ministry of Transportation and permit low speed, electric vehicles, such as the Zenn car
1.4 Township of Muskoka Lakes - requesting support of its July 8, 2008 resolution re improving MPAC services and provincial funding for same
1.5 Brockton & Area Family Health Team – requesting use of the former Paisley Legion room at the community centre to start the Healthy You Program
2 INFORMATION ONLY
2.1 Association of Municipalities of Ontario
a) province offers $10 million for landfill gas capture
b) Waste Electrical & Electronic Equipment Plan receives approval
c) Canada and Ontario sign major infrastructure agreement
d) municipal hazardous or special waste phases 2 and 3 program plans requested
2.2 Sarah Gregg – thank you for receiving our Grade 8 history award
2.3 Bruce County Planning – copies of letters
a) Wolf Tschritter
b) Murray Legge
c) Roy Trelford
2.4 Shelley Parker – compliments and appreciation for condition of Paisley community centre and cooperation of Staff
2.5 Participation Lodge – notice of lottery
2.6 Scott Blackhall, C.U.P.E. – has been re-assigned since the return of Jim Keenan
2.7 Municipal Employer Pension Centre of Ontario – no increase for OMERS 2009 contributions
2.8 LAS Communication – new energy management resources available
2.9 Ontario Good Roads Association – Canada and Ontario sign infrastructure agreement
2.10 Association of Municipal Managers, Clerks and Treasurers of Ontario – recognition of Treasurer, Joanne Marklevitz's, 20-year membership
2.11 R.J. McNall – Chesley trailer park rates
2.12 Murray Wolfe – card in praise of the Road Crew, and particularly Vernon Weppler, Works Manager, for their prompt attention to his recent requests, appreciates the cooperation
3 EVENTS
3.1 Dick Hibma – notice of public meeting re the International Upper Great Lakes Study
REPORTS OF MEMBERS – copies of any written reports to all
CUMMING
Pass thanks onto the County, Paisley main street looks really good, big improvement at Queen & Goldie St intersection, much better for trucks turning
Had a fire meeting a couple of weeks ago re wind turbines high rescue, both Brockton and Kincardine did not support providing this service
Recreation: will require more paint to accommodate minor hockey requests for logos this year, Council agreed
Medical clinic opening: is being planned for October 17th to accommodate the construction schedule
Paisley Ratepayers Association: election results: Karen Kimpel, president, Lynn Caldwell, vice-president
Rebate in accounts re Tara day camp: individual cancelled attendance when extended hours were changed
Citizen complaint re late night activities following Paisley Beef Fest: wants police to do something, if not Council should; suggested passing the letter on to the Beef Fest committee and to the OPP; also suggested that the Beef Fest committee be congratulated for its local fundraising efforts and wish that people would respect other people’s property, not bad if there is only one letter of complaint after an event this size; it was noted that Beef Fest contributed $16,000 to the medical clinic; people staying in tents kept people off the roads after drinking
DAVIS
Missed the last meeting as he was part of the judging committee for the IPM farms and gardens contest, confirmed his commitment to keeping properties clean as so many people do such a good job
EAGLESON
Exercise/dance program request for exemption from some rates: recommends we carry on the same, Clerk authorized to make 'other' arrangements to keep the program operating locally
RILEY
Read letter from the Paisley Ratepayer’s Association, no action taken
IPM report
Bruce County plowing match August 30th
HERRON
Nothing further
CHARLTON
Still working on the plowing match, purchased 20 passes for the volunteers, also paid for the site hydro, ordered 6 potted plants from local Mennonite for our booth, would like permission to have a truck and a man to set up the booth on September 15th, also needs a couple of tables, will submit the names of our volunteers for insurance purposes
OSWALD
a) Ministry of Natural Resources – new Endangered Species Act, 2007
b) reappointment to local review team for the Ontario Trillium Foundation—congrats from Cumming
c) IPM in-kind donations
d) tender breakdown for 1st Ave S County construction
e) Grey-Bruce line costs at June 30/08
f) County requested to approve use of name and tartan
g) household hazardous waste calendar
Reported on his meetings and events attended
REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all
1 Sample advertisement
2 Request to extend lease – Earl Trelford, Tara lagoon lands
3 Summer BBQ – list attending
4 Henderson, Paddon & Associates Ltd. continues to work on federal grant application. Copy of required environmental mitigation measures I have acknowledged.
CLOSED SESSION
1 Municipal Solicitor's response to confidential inquiry
2 Current contract
MOTIONS
Moved by: R. Herron Seconded by: S. Charlton
that accounts payable voucher #14-08 in the amount of $799,773.25 be paid.
Carried
Moved by: P. Eagleson Seconded by: R. Herron
that we direct Henderson, Paddon & Associates Ltd. to carry out the environmental investigation of the former Silver Star gas bar at the estimated cost of $15,000 plus GST.
Carried
Moved by: M. Davis Seconded by: J. Riley
that we accept the quotation of $19,500 from Allen-Hastings Limited to remove the existing timbers and install a laminated deck as detailed by B.M. Ross & Associates Limited for the E22 bridge on Sideroad 10N at Conc. 12. Carried
Moved by: M. Davis Seconded by: R. Herron
that we go into closed session with the CBO and the Clerk/CAO to discuss identifiable individuals.
Carried
Moved by: P. Eagleson Seconded by: M. Davis
that we return to regular session. Carried
Moved by: P. Eagleson Seconded by: J. Riley
that, effective immediately, Vernon Weppler is hereby appointed CEMC.
Carried
Moved by: M. Davis Seconded by: R. Herron
that we grant the request of Richard Evans on behalf of Ron Nickason Plumbing & Heating Ltd. to release Lots 11, 12 and 13 of Plan 3M-169;
and that all title transfer costs are the responsibility of the contractor.
Carried
Moved by: P. Eagleson Seconded by: J. Riley
that, at the request of the Arran-Tara Agricultural Society, we declare September 10th as a half day holiday, in Tara, for the fall fair and parade. Carried
Moved by: M. Davis Seconded by: R. Herron
that we do not support the Township of Hilliard July 16, 2008 resolution petitioning the Province of Ontario to take action similar to the Quebec Ministry of Transportation and permit low speed, electric vehicles, such as the Zenn car Carried
Moved by: S. Charlton Seconded by: R. Herron
that we do support the Township of Muskoka Lakes July 8, 2008 resolution strongly requesting the Board of Directors of MPAC to improve their operations by:
Carried
Moved by: J. Riley Seconded by: M. Cumming
that, with respect to the request from the Brockton & Area Family Health Team to use the Paisley Community Centre Legion Room, we grant permission to use the room, free of charge, in August and September (until the clinic opens) on condition the hours of operation coincide with the regularly schedule hours of work of our Staff. Carried
Moved by: R. Herron Seconded by: P. Eagleson
that we agree to extend the lease for the Tara lagoon property to Earl Trelford for 5 years to expire August 31, 2013 for a lump sum payment of $500 upon signing an extension agreement.
Carried
Moved by: M. Davis Seconded by: J. Riley
that, in gratitude for making their plastic food trays available for the Bruce County Cattlemen's annual BBQ on July 15th, we express our sincere appreciation to the following groups for their cooperation on such short notice and make donations to each of them as follows:
Walkerton District High School [65 trays] at $ 0.50 each
Belmore Catering [150 trays] at $ 0.50 each
Keady Community Club [160 trays] at $ 0.50 each Carried
Moved by: R. Herron Seconded by: M. Cumming
that, effective September 1, 2008, the mileage rate be 45cents per km, to be reviewed December 1, 2008.
Carried
Moved by: J. Riley Seconded by: M. Davis
that we do now adjourn to the call of the Mayor. Carried
Adjourned at 5:42 pm