MUNICIPALITY OF ARRAN-ELDERSLIE
MINUTES TUESDAY OCTOBER 14, 2008 AT 9:00 A.M. COUNCIL CHAMBERS
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PRESENT: Mayor Ron Oswald, Deputy Mayor Mary Cumming
Councillors Stacy Charlton, Mark Davis, Paul Eagleson, Ross Herron
REGRETS: Jack Riley
PRESS: Ken Hashizume, Bayshore Broadcasting
Mary Golem, Sun Times
PUBLIC: Jim Keenan, C.U.P.E.
Selwyn Hicks, Joe Pickering, Bruce Grey Huron Disability Transportation
Jason Weppler, Play Bruce Grey
Alec Kononiuk, re Arran Concessions 10 & 12 W and Side Roads 5 & 10 N
Jean & Douglas Gaunt, Ralph Thomson, Donna Thomson, re Arran Side Road 10S
OBSERVERS: none
STAFF: TREASURER, Joanne Marklevitz
WATER/SEWER FOREMAN, Scott McLeod
CHIEF BUILDING OFFICIAL, Craig Johnston
Clerk/CAO, Joan Albright
DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF:
Oswald re L & S Spraytex in the accounts re his family's company; Davis in Swamp Drain engineers' review as he is a benefitting property owner
MINUTES
Moved by: M. Davis Seconded by: M. Cumming
that the minutes of Sep 22, 2008 be adopted as circulated.Carried
BUSINESS ARISING OUT OF THE MINUTES:
Eagleson called Deputy Planning Director, Bill Hollo, who confirmed we would receive the draft zoning consolidation on October 17, 2008
DELEGATIONS
Staff reports: copies of written reports to all
9:00 AM CLOSED SESSION with Jim Keenan, C.U.P.E. re personnel – report attached
10:00 AM SELWIN HICKS & JOE PICKERING, Bruce Grey & Huron Disability Transportation Corporation [see correspondence item 6.2.5]
Hicks is the newly elected Chair; asking to support a 5-year budget including a local contribution of $4,750 for 2009, escalating by 2% for each of the next three years to 2012; have not asked for local contributions before as they had sufficient provincial funding, operational costs can no longer be funded by the Gas Tax Rebate only capital costs; the OMPF funding is no longer sufficient for operations
Pickering outlined how the local municipal contributions were allocated, Arran-Elderslie is 9.50% of ridership; gas tax funding is now allocated for transit based on their annual revenues and determines that some of the gas tax can be used for operations; considering lobbying for small municipal systems to access gas tax funds for operations;
Council supported the request in principal and will formalize its support when final contributions are available.
10:15 AM JASON WEPPLER, Play Bruce Grey, health promoter with the Bruce Grey Health Unit
Did get the program up and running this summer with the help of Mary Cumming, would like facilities to host events over the indoor season, ice time, halls, reciprocal with schools; they do all promotions, Municipality would just provide space; would be an opportunity for the concession booths to be open
Cumming said the groups would like to see family skating times; Weppler would like a time when the ice is vacant and possibly the adjacent hall for other family activities
Weppler will work on a schedule and coordinate with Cumming
10:40 AM TREASURER, Joanne Marklevitz
Reviewed the accounts prior to passage
Industry Canada – do we wish to have an OSTAR event, Council confirmed we already had water plant opening event
Approval for O.C. Long memorial lunch bill: Council approved the payment of $945 for the lunch and $100 for the minister; donations received that day are go towards tree planting
1:00 PM WATER & SEWER FOREPERSON, Scott McLeod
Reviewed his report with Council: received a 100% Final Inspection Rating on the 2008 Arran-Elderslie Water Works inspection; reported on other maintenance issues with the plant; heavy rain caused another by-pass at Riverside PS, first time all three sewage systems alarmed within 15 minutes of each other; residential lead sampling program of 60 samples showed 5 positive results total in the three urban areas; has resolved the monitoring of the Tara transducer problems and the Permit to Take Water has been revised; now applying for the certificate of approval for construction of the Tara well; watermain break on Tara main street Oct 3/08; will not apply for Tara water meters in conjunction with the Drinking Water Quality Management System application; report on the Chesley lagoons, working on increasing capacity rating; revised estimate for the Chesley standpipe maintenance, motion passed subject to confirming there are no alternative methods of reaching the top (crane, scaffolding); Reeves Construction is planning on completion of the watermain south of 12th Street by November 19th/08; update on projects in progress; department is still quite busy, had 4 contractors working at once for a while in addition to our Staff.
1:30 PM Alec Kononiuk, presentation re Arran Roads, conc 12 through trailer park SR5 north
Kononiuk presented a petition of 69 names representing about 59 households who will be affected by increased traffic due to the expansion of the Arran Lake Resort trailer park. They would like the 10 km of roads leading around and to the west and north sides of the lake hard topped to prevent dust, damage and wear and tear to their vehicles from the gravel roads. Also had a summary of other complaints collected while circulating the petition. Kononiuk asked for a copy of Council’s decision which he will make sure all petitioners receive.
Oswald pointed out there is nothing in the 2008 budget for this project; could be considered in the 2009 budget.
Herron sympathises with them, would like to pave all roads and agrees asphalt is better than oil and stone; Sfaff and Council believe good road bases are required before paving, and has suggested we pave some of our roads with less base which may or may not break up earlier.
Davis noted that not all money goes to the southern half of the Municipality; all side roads around his land are still gravel; listed all the equipment we have put into the Arran shop; told Kononiuk Council would look at the roads in its next road tour, agrees it would be nicer to have the roads paved; suggested Weppler meets with the group to prioritize which roads.
2:05 PM Douglas &JEAN GAUNT, Ralph Thomson, Donna Thomson
Mrs. Gaunt would like winter maintenance, 5 people live there year-round, her husband blows out the road free of charge; also presented a petition in 2003—Herron noted we do plow to the turnaround
Davis said Council has looked at that, it would take a lot of tree removal and road widening to make it feasible to provide winter maintenance, pointed out that plowing north first would result in the snow being pushed to the developed side of the road; will have Weppler take a look at this too; one resident is interested in blowing it for the Municipality—Weppler to check with Gaunt
2:15 PM CHIEF BUILDING OFFICIAL, Craig Johnston
Reported on permits and fees to date; will have report ready for the next meeting (was on course last week); building construction update on various projects; trees being planted at medical clinic; doing final inspection on Thursday; contractor would like to proceed with town houses;
Property standards: issued deadline on house and shed to be demolished
ACCOUNTS – copy to all
CORRESPONDENCE – copy to all unless otherwise noted
1 REQUIRING ACTION
1.1 Chesley Legion Branch 144 – invitation to attend Remembrance Day services
Sorted out attendance at all three services
Oswald will lay the wreath at the Chesley cenotaph for the County, and attend the dinner
Charlton will lay the wreath for the Municipality and attend the dinner
Cumming doing the Paisley cenotaph ceremony and Riley the arena ceremony
Herron & Eagleson will work out who attends in Tara
1.2 Township of Greater Madawaska - requesting support of its undated resolution petitioning the Province of Ontario to review residents' service operations provided by the Municipal Property Assessment Corporation as well as implementing a property assessment model that fixes property values at the time of sale with annual cost of living adjustments till the next sale
Suggestions not seen by Councillors as an improvement
1.3 The Kinsmen Club of Chesley – consent to remove the change house and save the power connection if possible
Council agreed to maintain the panel box attached to a post; Davis confirmed there was unanimous agreement at the Kinsmen meeting; Council agreed to annually have a portable toilet available in place of the building
2 INFORMATION ONLY
2.1 Saugeen Valley Conservation Authority – one copy of first Watershed Report Card available
2.2 Association of Municipalities of Ontario
a) report of August 2008 board meeting
b) national do not call list—implications for municipal candidates
2.3 Bruce County Planning – copies of inquiry responses
a) Cindy Posthumus
b) Dave Munro
2.3.1 Notices of public meetings
a) Greg & Jessica Calhoun - zoning
b) Roy & Mary Trelford – zoning and consent
2.4 Barbara Hicks, of Hicks & Hicks – copy of complaint to County Planning
2.5 Bruce Grey & Huron Disability Transportation Corporation – funding correspondence
2.6 Ontario Good Roads Association – call for nominations
3 EVENTS
3.1 Play in Bruce Grey - workshop - Cumming will attend
REPORTS OF MEMBERS – copies of any written reports to all
CHARLTON
a) Saugeen Economic Development Corporation - project information meeting – will not be available
There is also a regional tourism meeting October 22rd, $55 registration fee, he expects to attend
Report on Chesley medical clinic expansion committee, looking at survey and architect
HERRON
a) Clerk/CAO search ad from AMCTO
He and Eagleson met with Tara fire fighters preliminary to replacing the tanker in the neighbourhood of $330K; good information meeting, will meet again in January, would like to look at other units, need to keep adding to our equipment reserve as prices continue to go up
The benefit dance for Larry & Susan Galbraith had a huge crowd, expects it was a very successful fundraiser
EAGLESON
Reported that more than $40K were raised at the Galbraith benefit
Thanked Councillors for attending the O.C. Long memorial dedication; 150 to 160 people attended
DAVIS
a) Works Manager's report
Davis thanked the Works Department for all it did to prepare the site of the O.C. Long memorial
Waiting on applications for Chesley Fire Chief
Reported on the stump removal quote handed in by Foreman Gunson
Reported on the Works Committee meeting, Staff to look at snow plow route adjustments; copy of winter maintenance policy in agenda, there are some different snow removal commitments; agreed to re-tender snow hauling in Chesley as the quote was withdrawn; keeping up staff numbers with upcoming retirements
Oswald was approached to leave the garbage barrels on the streets longer into November
CUMMING
Met with the Recreation Staff last week, has a list of questions, suggestions and concerns for follow-up
Met with a show promoter (working with the Chesley Chamber office) who would like to use all Chesley facilities for a horse and car show; Council would require more information before permitting this scale of use, she can make a presentation directly to Council
Would like to see as many people as possible at the clinic opening on Friday
OSWALD
a) Health Unit opening
b) historical radiothon feature
c) Brucelea & Gateway Haven reports
d) broadband Bruce County
e) County is planning a public meeting about the design of the Scone-county line intersection
Reported we got second prize for the municipal float at the Tara fall fair parade
Gave his report of events and meetings attended, McClure Bridge opening tomorrow; Paisley Agricultural Society thank you for municipal donation and Staff work provided; Grey Bruce Children’s Water Festival sent its thanks to Chesley Staff, Doug Crawford and Tom Koch for their cooperation, IPM sent its thanks for the volunteer appreciation event
REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all
1 Date for Council/Staff Christmas dinner? survey staff for preference of dinner or turkey or ham
2 Tara library accessibility ramp layout
3 Request for truck tenders form for building inspector – tenders at meeting
4 SOCAN report – tariff 8 is no longer applicable, subject to tariff 21only
5 Chesley Olympia 2500 quote from Resurfice Corp to fully service [loaner machine being supplied]
6 The Tara and Chesley arena scoreboards have been ordered. Purchasing them outright financed by the next 4 advances from Pepsi. There will be a one-time unbudgeted expense in 2008, of $1,316.70, because the 2007 Pepsi advance was improperly reported to the Treasurer. There is a 4-week delivery time with installation within a week.
7 Who can attend the HPA dinner? names given
CLOSED SESSION
1 Insurance settlement
2 Municipal Solicitor reports
3 Personnel contract
4 Disposal of property
MOTIONS
Moved by: M. Cumming Seconded by: M. Davis
that we go into closed session with Jim Keenan, C.U.P.E. and the Clerk/CAO to discuss identifiable individuals. Carried
Moved by: M. Davis Seconded by: M. Cumming
that we return to regular session Carried
Moved by: R. Herron Seconded by: M. Davis
that accounts payable voucher #17-08 in the amount of $436,927.73 be paid.
Carried
Moved by: M. Davis Seconded by: P. Eagleson
that we do not support the Township of Greater Madawaska undated resolution petitioning the Province of Ontario to review residents' service operations provided by the Municipal Property Assessment Corporation as well as implementing a property assessment model that fixes property values at the time of sale with annual cost of living adjustments till the next sale Carried
Moved by: M. Davis Seconded by: S. Charlton
that we accept the quotation of $2,825 plus GST from Fawcett Tree Removal to remove stumps as determined by Foreman Ken Gunson. Carried
Moved by: S. Charlton Seconded by: M. Davis
that, we agree as follows:
1. subject to Henderson, Paddon & Associates Ltd.'s endorsement, we accept the estimate of $214,310, plus GST, from C3 Industrial Services, to undertake Chesley water tower maintenance as outlined in its letter of September 30, 2008, with the understanding that the work may uncover other matters yet to be addressed;
2. that we direct Rakesh Sharma, of Henderson, Paddon & Associates Ltd., to proceed with increasing the rated capacity of the Chesley wastewater treatment lagoons as outlined in his report dated October 2, 2008 Carried
Moved by: P. Eagleson Seconded by: R. Herron
that we accept the estimate of $11,000 (time and material basis) from Bill Kuntz to construct a wheel-chair accessible ramp at the Tara library. Carried
Moved by: M. Cumming Seconded by: M. Davis
that we approve the quote from Resurfice Corp. to fully service the Chesley Olympia 2500, in the amount of $8,404.94 plus taxes Carried
Moved by: R. Herron Seconded by: S. Charlton
that we authorize Pryde, Schropp, McComb to proceed with a review of the Swamp Drain as requested by benefiting landowners. Carried
Moved by: M. Davis Seconded by: P. Eagleson
that we go into closed session with the Clerk/CAO to discuss identifiable individuals, the disposal of property and Municipal Solicitor confidential information. Carried
Moved by: M. Cumming Seconded by: P. Eagleson
that we return to regular session. Carried
Moved by: R. Herron Seconded by: S. Charlton
that we approve payment of the Tara community centre rental in the amount of $1,485.60 for the IPM volunteer appreciation event October 5, 2008 Carried
Moved by: M. Cumming Seconded by:
that we approve the sale of the Chesley ice cube maker machine for $200 to Wayne Lang
Carried
Moved by: P. Eagleson Seconded by: M. Cumming
that we do now adjourn to the call of the Mayor. Carried
Adjourned at 3:47 pm