MUNICIPALITY OF ARRAN-ELDERSLIE
MINUTES MONDAY NOVEMBER 10, 2008 AT 9:00 A.M. COUNCIL CHAMBERS
______________________________________________________________________________________
PRESENT: Mayor Ron Oswald, Deputy Mayor Mary Cumming
Councillors Stacy Charlton, Mark Davis, Ross Herron, Jack Riley
REGRETS: Paul Eagleson
PRESS: Mary Golem, Sun Times
PUBLIC: James Zimmerman, Ontario Fire Marshal's Office
Fire Chief Rob Bonderud
Fire Chief Jack Lancaster
OBSERVERS: none
STAFF: CHIEF BUILDING OFFICIAL, Craig Johnston
TREASURER, Joanne Marklevitz
WORKS MANAGER, Vernon Weppler
WATER/SEWER FOREMAN, Scott McLeod
DEPUTY CLERK TREASURER, Connie McKinnon
Clerk/CAO, Joan Albright
DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF: Davis declared an interest in the sale of the Chesley library as he was the real estate agent; Oswald withdrew his declaration of interest in the sale of the library as the Masonic Lodge, of which he is a member, is not purchasing it
MINUTES
Moved by: J. Riley Seconded by: M. Davis
that the minutes of Oct 27, 2008 be adopted as circulated. Carried
BUSINESS ARISING OUT OF THE MINUTES
1 Riley advised Cumming he knows of a used fridge for the Museum
2 South Bruce Grey Health Centre – invitation to appoint a representative to take part in its strategic planning process review
Wait for the next meeting when the Mayor is present – motion passed appointing Charlton
3 Bruce, Grey, Huron Disability Transportation – explanation of municipal contributions requested
DELEGATIONS
Staff reports: copies of written reports to all
10:45 AM TREASURER, Joanne Marklevitz
Reviewed the accounts with Council and the Works Manager
11:00 AM WORKS MANAGER, Vernon Weppler
Reviewed his report with Council: Paisley rail lands need fill, strip topsoil and fill as it becomes available, clean up trees; petition from Heather Lynn Boulevard residents to fill in ditches, general consensus the lots were recently purchased with open ditches, there was no will to use tax dollars to upgrade the subdivision, if it is ever done—would be local improvement to benefiting owners including all pre-engineering, Works Manager to respond to the petitioners; preliminary engineer’s report on the Silver Star remediation, waiting on complete test results; Chesley swimming pool report, most of the leaks appear to be in the connections between the lines and the pool; likely to require a new liner in the spring, cut concrete and new skimmer baskets too, approximate cost of $15,000, could be financed from Provincial surplus funding; discussed repairs for the #E-12 bridge; quote for winter blades; winter maintenance on SR 10N at Arran Lake—need more information; winter snow plowing in Chesley, fuel prices have decreased considerably now, may renegotiate rates; discussed projects still in the works for this fall
1:00 PM WATER & SEWER FOREPERSON, Scott McLeod
Reviewed his report with Council: reported on planned check of new motor at Community Park Well #3; reported lead testing results, may be further testing required; new pickup truck arrived, sell old W-1 service truck by ad in newsletter; also have two oil furnaces to advertise the same way if local heating contractors not interested; have confirmation from MOE re weekly water levels testing at Tara till equipment changed; proceed with tendering the proposed well at the Tara water tower in the new year; cleaned a section of sewage force main in Tara at the sewage pumping station on October 29th, great cooperation and assistance by Ron Nickason; re Chesley water tower maintenance: work held over to April at the same price; re Paisley water tower: sampling paint for lead, could tender painting for summer; discussion on total tower replacements based on high maintenance costs, look at costing next year; Reeves Construction has all pipe installed in the 1st Ave S construction project, curb is next; all pipe projects are complete this year; cameraing complete for sewers in Chesley for the proposed sewer project;
1:20 PM CHIEF BUILDING OFFICIAL, Craig Johnston
Reviewed his statistical report with Council: adjustments made to construction totals; proposed accessory building (garage 20 x 20) in advance of main use requested, discussed having an undertaking signed by the owner who would be required to make a deposit that would be used to demolish the accessory building if the main use does not materialize;
Request to go into closed session to discuss property standards of identifiable individuals
2:45 PM JAMES ZIMMERMAN, ONTARIO FIRE MARSHAL'S OFFICE, to present certificate of compliance with public fire safety education and prevention services, ROB BONDERUD, CONNIE MCKINNON, JACK LANCASTER
Zimmerman attended to praise Bonderud, Lancaster and McKinnon for their work to bring the fire departments into compliance with the minimum public education and fire prevention requirements of Clause 2(1)(a) of the Fire Protection & Prevention Act, 1997 and presented a certificate; thanked Council for passing the smoke alarm policies and for continuing to work on the balance of issues, would like the Municipality to be aware of the risks and the resources required to take care of them, how to measure them, has enjoyed working with the Fire Chiefs—their hearts are in their jobs
Bonderud added that his job and Council’s was made easier by the involvement of the OFM, good step for us
Lancaster agreed with Bonderud and that it was mostly paperwork to become compliant
Davis said it was intimidating to learn we were out of compliance, it was mainly a paper trail to get things in order, thanked Zimmerman for his expertise, has been very comfortable with the process, thanked the Fire Chiefs and McKinnon, who added its important now to activate what has been put in place
ACCOUNTS – reviewed with Staff prior to passage; Nickason’s Allenford new subdivision is now paved; discussion on tardy invoices making it difficult to complete year end;
CORRESPONDENCE – copy to all unless otherwise noted
1 REQUIRING ACTION
1.1 Town of East Gwillimbury - September 22, 2008 resolution requesting the provincial and federal governments to provide more predictable, sustainable, funding for municipal roads and bridges
1.2 The Kinsmen Club of Chesley – invitation to enter float in Christmas parade December 5th
Council discussed the other parades as well – Paisley is November 28th; Tara is December 6th
Check that annual parade grants have been sent
2 INFORMATION ONLY
2.1 Association of Municipalities of Ontario
a) Ontario proposes ban on cell phones while driving
b) province investing $9 million in Ontario's festivals and events
c) AMO's 2007 federal funding annual expenditure report
2.2 Bruce County Planning – letters to residents
a) Derek & Robyn Christie
2.2.1 Request for comments
a) Derek & Robyn Christie zoning applications
Staff to look into servicing available and supply comments
In Eagleson's absence, Herron filled Council in on what is proposed
2.3 Ministry of Municipal Affairs & Housing - released the Report of the Provincial Municipal Fiscal and Service Delivery Review, "Facing the Future Together"
2.4 Bruce County Food Court, IPM – thank you for donating the use of the tables and chairs at the food court
Riley reported that all the proceeds were turned back to the event
2.5 Keith Stelling, Friends of Arran Lake – study of a sensitive wildlife habitat under threat
2.6 Ontario Ombudsman – sample Sunshine Law handbooks
2.7 Katherine Anderson-Collins, CDHS – thank you for scholarship she used for textbooks
2.8 Gwen (Hetherington) Becker, of Port Elgin – donation of hooked-rug picture of the Dawson House
2.9 Bruce County Highways – 2008/2009 salt and sand prices; no winter maintenance exchange agreement required this year
3 EVENTS
REPORTS OF MEMBERS – copies of any written reports to all
OSWALD
Contacted by Barry Woodyard about his fees for the use of the Chesley community centre for his oprey, would like some consideration to reduce the fees, recommends Council reduce the fees, Cumming agreed Woodyard raises a lot of funds; Davis pointed out it only amounts to $1.40 per person; Riley noted the Municipality would likely make a future donation to the clinic and in order to keep the facilities open we have to keep the fees up, event did not lose money, made a considerable profit; Herron agreed with Davis that we should stick with our fees and treat everyone alike for such events and that the Municipality make a future donation from the Council to such projects, agreed we have done benefits paid out of the Council’s discretionary funds; Charlton agreed the amount is justified and we must keep the building open and agrees we could make our own donation to the clinic; general consensus on
Reported on his events and meetings attended
Council has made a choice for the replacement Clerk/CAO, to start in January, no name released until the individual has given notice to the individual’s current employer
CHARLTON
Attended the Chesley Fire Board meeting, leave reporting to Chair Davis
HERRON
Still progressing on applications for a replacement Clerk/CAO
RILEY
Plans to take part in the Remembrance Day services tomorrow
Will be attending the Saugeen Valley Conservation Authority budget meetings coming up
DAVIS
a) Paisley Fire – minutes of May 8, 2008; motion of October 28, 2008 recommending acceptance of the inventory values and proposed service agreement with Saugeen Shores
Paisley Firefighters have put together an excellent inventory; leaving the Board due to small participation numbers but would like to continue fire protection which would be used to pay off Saugeen Shores share of the inventory of $13,799. Saugeen Shores has offered to cancel its share of Paisley inventory if we enter into a service agreement with the Tara Fire Department area to provide service
b) Chesley Fire – recommendation to appoint Robert Bell as Chief effective January 1, 2009
Further to current Fire Chief, Jack Lancaster’s, retirement; had two applicants
Works matters will be discussed when Weppler reports
CUMMING
a) response to medical clinic cleaning questions
Report on clinic staffing; custodial staff has more questions; doctor recruitment person has resigned for other employment, another has stepped forward to take over;
Recommends reducing public skating admission for public school-aged children as at $4 it is too prohibitive for young families
Has put together some job description recommendations for discussion later
REPORTS OF MUNICIPAL OFFICERS – copies of written reports to all
1 1st draft of consolidated cemetery by-laws for review
Both the Elderslie and Arran Foremen have reviewed the draft and agree with it as presented
2 Rakesh Sharma, Henderson, Paddon & Associates Ltd. – the Municipality can expect a response from the Province next week with respect to whether funding matching the federal COMRIF Intake 3 will be forthcoming
3. Tentative dates for zoning open houses
BY-LAWS
1 Municipal Code – winter maintenance – level of service, amended
2 Municipal Code – lease Tara lagoon land to Earl Trelford
3 Sell Cantire lot
4 Sell former Chesley library
CLOSED SESSION
1 Property standards/zoning compliance investigation
2 New job posting decisions
3 Citizen request to convey property
MOTIONS
Moved by: J. Riley Seconded by: R. Herron
that Stacy Charlton is appointed as our representative on the Strategic Planning Committee for the South Bruce Grey Health Centre Carried
Moved by: M. Cumming Seconded by: M. Davis that we approve the request of the Bruce Grey Huron Disability Transportation Association for contributions for the years, 2009, 2010, 2011 and 2012 commencing at $4,750.00 in 2009 and increasing annually as outlined in the spreadsheet provided. Carried
Moved by: M. Davis Seconded by: J. Riley
that we do support the Town of East Gwillimbury September 22, 2008 resolution requesting the provincial and federal governments to provide more predictable, sustainable, funding for municipal roads and bridges Carried
Moved by: M. Davis Seconded by: M. Cumming
that Council approve the Saugeen Shores exit package inventory list provided by the respective Chiefs and that Council approves the value owing to Saugeen Shores shall be paid back interest free based on a service agreement of 100 dollars per roll number per year and standard MTO rates if the equipment is called out.
Carried
Moved by: M. Davis Seconded by: S. Charlton
that we approve the recommendation of the Chesley & Area Joint Fire Board to appoint Robert Bell as Fire Chief effective January 1, 2009. Carried
Moved by: R. Herron Seconded by: J. Riley
that accounts payable voucher #19-08 in the amount of $418,838.48 be paid.
Carried
Moved by: M. Davis Seconded by: M. Cumming
that we accept the quote from Valley Blades in the amount of $6,936.93 to supply winter blades.
Carried
Moved by: S. Charlton Seconded by: M. Cumming
that we accept the quote from MEI to haul Chesley snow at a maximum of $110 per hour which may be negotiated downward as fuel prices have decreased lately. Carried
Moved by: J. Riley Seconded by: R. Herron
that we go into closed session with the CBO and the Clerk/CAO to discuss identifiable individuals.
Carried
Moved by: M. Davis Seconded by: J. Riley
that we return to regular session. Carried
Moved by: M. Davis Seconded by: M. Cumming
that a by-law to amend the Municipal Code (winter maintenance – level of service) be read a first and second time, as amended. Carried
Moved by: M. Cumming Seconded by: M. Davis
that the by-law to amend the Municipal Code (winter maintenance – level of service) be read a third time, finally passed and numbered 32 – 08. Carried
Moved by: R. Herron Seconded by: J. Riley
that a by-law to amend the Municipal Code (lagoon: Tara farmland lease) be read a first and second time.
Carried
Moved by: J. Riley Seconded by: R. Herron
that the by-law to amend the Municipal Code (lagoon: Tara farmland lease) be read a third time, finally passed and numbered 33 - 08. Carried
Moved by: R. Herron Seconded by: M. Davis
that a by-law to sell part lot 10 concession 4 Cantire, Elderslie, be read a first and second time.
Carried
Moved by: M. Davis Seconded by: R. Herron
that the by-law to sell part lot 10 concession 4 Cantire, Elderslie, be read a third time, finally passed and numbered 34 - 08. Carried
Moved by: S. Charlton Seconded by: M. Cumming
that a by-law to sell the former Chesley library 100 1st Ave S, be read a first and second time.
Carried
Moved by: M. Cumming Seconded by: S. Charlton
that a by-law to sell the former Chesley library 100 1st Ave S, be read a third time, finally passed and numbered 35 - 08. Carried
Moved by: S. Charlton Seconded by: R. Herron
that, in accordance with the Building Canada Fund – Communities Component (BCF-CC) guidelines for intake one, we confirm that the Municipality’s highest priority project is for improvements to Chesley’s sewage system infrastructure to solve the environmental, public health and safety related issues in Arran-Elderslie;
and further that we endorse this project for a BCF-CC Application under intake one to receive the provincial and federal grants. Carried
Moved by: M. Davis Seconded by: M. Cumming
that we accept the quote from Owen King Ltd. in the amount of $14,648 to repair the bridge deck and 7 steel stringers in November 2008 on Bridge #E-12. Carried
Moved by: M. Davis Seconded by: J. Riley
whereas, today Council learned that certain building permits and related inspection reports are being held in Owen Sound at the C.B.O.'s personal office; and
whereas these documents should be in the property files at the administration office to be available for staff to answer questions of the public;
therefore, be it resolved that, Council, by means of this motion, gives notice to our C.B.O. that these completed files, including permits, related inspection reports and any other documents pertaining to properties within Arran-Elderslie, be in place, filed and organized, at the Arran-Elderslie Administration Office by the C.B.O. on or before Nov 28/08.
RECORDED VOTE: CHARLTON YES
CUMMING YES
DAVIS YES
EAGLESON ABSENT
HERRON YES
RILEY YES
OSWALD YES Motion Carried
Moved by: J. Riley Seconded by: M. Davis
that we do now adjourn to the call of the Mayor. Carried
Adjourned at 3:45 pm