MUNICIPALITY OF ARRAN-ELDERSLIE
Council
Meeting - C#01-09
Monday, January 12, 2009
9:00 a.m.
Council Chambers
Municipal Administration Offices
1925 Bruce County Road 10
Chesley, Ontario
His Worship
Mayor Ron Oswald
MINUTES
A meeting of the Council of the Municipality of
Arran-Elderslie was held on Monday, January 12, 2009 at 9:00 a.m. in the
Council Chambers.
The following Members of Council were present:
Mayor Ron Oswald (Chair)
Deputy Mayor Mary Cumming
Councillor Stacy Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Ross Herron
Councillor Jack Riley
The following members of Staff were present:
A.P. Crawford, CAO/Clerk
C. Johnston, Chief Building Official
J. Marklevitz, Treasurer
V. Weppler, Works Manager
B. McAllister, Facilities Foreman
S. McLeod, Water and Sewer Foreman
DISCLOSURES
OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest
by Members of Council under the Municipal
Conflict of Interest Act.
ADOPTION
OF AGENDA
The
agenda was adopted as distributed by the Clerk.
MINUTES
OF PREVIOUS MEETING
Council
Meeting – December 22, 2008
Moved
by: Councillor Charlton
Seconded
by: Councillor Herron
That
the minutes of the Council meeting held December 22, 2008 be adopted.
Carried
BUSINESS
ARISING FROM THE MINUTES
Deputy Mayor Cumming noted that Joe Pickering
would be retiring at the end of 2009.
STAFF
REPORTS
i)
CHIEF BUILDING OFFICIAL – C. Johnston
C. Johnston, Chief Building
Official, reviewed his written report to Council with the following highlights:
§
Total
building permits issued for 2008 – 159
§
Total
construction values for 2008 - $12,744,969.00
§
Total
building fees for 2008 - $100,630.00 (two permits ready to pick up pending
payment)
§
Board
of Education building progressing on schedule; partial occupancy the week of
March 16 2009; demolition of the two existing buildings on site to start late
April/early May 2009
§
Pending
issues:
i) Confirmation of charges for demolition
permit fees for Board of Education project;
ii) Proposed draft by-law for
fences and pool construction;
iii) Proposed draft by-law for
timing of construction of accessory buildings in advance of main structures
including time limits for construction and deposit guarantees.
C. Johnston also provided a verbal
update with respect to the status of the Paisley Inn matter. He confirmed that he had attended at Court on
January 9, 2009, that the next court date would be February 23, 2009 to set a
confirmed date for further proceedings, and advised that there was the
potential for a full trial as late as November, 2009. He confirmed that he and the Municipality’s
solicitor for this matter were working to reduce the scope of issues and
required court time.
Councillor Davis assumed the Chair at this time
for the Works reports (9:35 a.m.).
ii)
WATER AND SEWER FOREMAN – S. McLeod
S. McLeod, Water and Sewer Foreman,
reviewed his written report to Council with the following highlights:
§
Service
agreement with Oweson Water Services for Supervision of Water and Sewer
Operations in Arran-Elderslie has expired.
Staff confirmed that they would research the best option for renewal to
ensure value for money and provide information to Council for its next meeting.
§
Heavy
rain/snow melt and power outages in late December resulted in two sewer
by-passes.
§
On
average, one watermain break per week since November 22, 2008; partially due to
cold weather conditions.
§
Work
with Henderson, Paddon & Associates Ltd. regarding the Drinking Water
Quality Management Standard, Operational Plan for the municipality continues,
with submission due to the Ministry in June, 2009.
§
Tender
documents for Well #4 in Tara are in process with intent to publish tender call
in the first week in February. It was
recommended that the plans be revised to a smaller building size with future
standby power source located outside the main building.
§
Agreement
to proceed with C3 Industrial Services regarding the Chesley Standpipe as soon
as weather permits.
§
Confirmed
that there had been no responses to the request for interest for land for
sludge application.
Discussion took place regarding the
merits of the Geotube proposal as an option tor cleaning out Lagoon Cell #3 in
Chesley in 2009. S. McLeod was directed
to work with Henderson, Paddon & Associates Ltd. and the representative from Geotube to further
investigate the process and related costs for use at the Chesley water
treatment facility.
S. McLeod confirmed that, if the
requested provincial funding for the Chesley “Big Dig” was received, staff from
his work unit would be available to oversee this project in 2009.
S. McLeod confirmed that the tender
for the repainting of the Chesley and Paisley water towers would be ready to
issue in the near future and that anticipated costs would be included in the
proposed 2009 budget.
iii)
WORKS MANAGER – V. Weppler
V. Weppler, Works Manager, reviewed
his written report with the following highlights:
§
Bridge
S.R. #25 Elderslie – design and necessary approvals in process for twin
culverts across the Calhoun Drain.
§
2009
Sterling Plow Truck received and inspected by Council prior to this meeting.
§
“Big
Dig” Chesley – Henderson, Paddon & Associates Ltd. has been instructed to move forward with
design for downtown Chesley and that application be made for the necessary
approvals; recommended that replacement of the
§
OGRA
Conference – rooms have been booked at the Royal York Hotel. Discussion took place with respect to
attendees with confirmation to follow.
§
Garbage
collection contract – discussion has been initiated with the contractor with
respect to reducing the price back to the original contract since the price of
fuel had decreased.
§
Bridge
Inspection Report provided for information – 58 bridges inspected and a list of
deficiencies identified which will be discussed as part of the budget process.
§
Hot
water pressure washer quotes were discussed.
Moved
by: Councillor Davis
Seconded
by: Deputy Mayor Cumming
That Council approve the purchase of
a high pressure washer from Easy Kleen at a price of $3,220.00 including
freight, plus applicable taxes.
Carried
A recess was held (10:40 a.m. – 10:50 a.m.) Mayor Oswald assumed the Chair at this time.
DELEGATIONS
i) Grey
Bruce Agriculture and Culinary Association
Ruth Henrich, Director, Grey Bruce Agriculture
and Culinary Association, provided information with respect to the mandate of
the Association and some of its recent
activities including the November 2008 “Field to Fork” event and the 2008 Grey
Bruce Agriculture and Culinary Map, which had both been great successes. She discussed the plans for 2009 which
included four additional “Field to Fork” events and addressed current issues
facing the Association, including office space, staffing and funding. She requested the support of the municipality
in cash or in kind to assist with the work of the Association in promoting
local agricultural and culinary economic development/tourism projects
General discussion took place with
respect to possible ways that the municipality could assist the Association.
STAFF
REPORTS (CONTINUED)
Deputy Mayor Cumming assumed the Chair at this
time (11:20 a.m.) for the Recreation report.
iv)
FACILITIES FOREMAN – B. McAllister
B. McAllister, Facilities Foreman,
provided an overview of his report with the following highlights:
§
Use
of the Chesley Arena as an emergency shelter during recent inclement weather had
worked well. Discussion took place with
regard to the need for a protocol to trigger the opening of emergency shelter
facilities. B. McAllister undertook to
have inventories of kitchen equipment/supplies completed for all of the arenas
to ensure that the required utensils and cooking equipment is in place.
§
Kinsmen
Change House in Chesley is to be assumed by the Municipality for storage
purposes; Staff was directed to issue a letter of confirmation with respect to
this matter.
§
Compressor
motor at Tara Arena was replaced at an approximate cost of $4,000.00; the water
heater was also replaced.
§
Compressor
motor malfunction at Paisley Arena due to power outage and related Hydro One
issues; motor replacement and all repairs completed under warranty.
§
Curling
Club door replacement to be carried out to ensure security of the facility;
chargeback to Curling Club to be made in accordance with signed agreement.
§
Ice
rentals over Christmas Break were well received and utilized by the community;
recommendation to undertake a similar program during the March Break.
§
Advertising
Boards in Chesley and Paisley Arenas are a concern; this issue was referred to
K. Eke for investigation of future options.
Discussion took place with respect
to installing winter protection for the heat pump at the Paisley Medical
Clinic; and the need to address the lack of alarm system and battery back up
for the sump pump.
Discussion also took place with
respect to the 2009 proposed rental rate calculations for the various
arenas. Staff was directed to meet and
report back to the next meeting of Council on proposed rate calculations for
the years 2009 and 2010, with rates to take effect April 1st.
A recess was held (12:10 p.m. – 1:02 p.m.) Councillor Herron assumed the Chair at this
time for the Finance report.
v)
TREASURER – J. Marklevitz
J. Marklevitz, Treasurer, responded
to questions with respect to various items listed on the Accounts Payable
Voucher No. 01-09 dated January 7, 2009.
Moved
by: Councillor Herron
Seconded
by: Councillor Riley
That
Accounts payable Voucher #01-09 in the amount of $1,121,325.56 be paid.
Carried
J. Marklevitz, Treasurer, confirmed
that 14 additional properties had been registered for tax sale as at the end of
2008. She also advised that the auditors
would be in attendance at the Municipal Offices on February 23, 2009 to conduct
the year-end audit.
Discussion took place with respect
to the financial status of the various community centres and their respective
operating losses for 2008. Staff was
directed to report to the next Council meeting with respect to the final
figures for 2008.
Mayor Oswald assumed the Chair at this time
(1:50 p.m.).
CORRESPONDENCE
The following items of correspondence on the
Council Agenda were discussed:
6.1.1 Source
Water Protection – Ontario Drinking Water Stewardship Program – Properties
Eligible for Funding
Council requested additional
information with respect to this matter, and requested that a representative of
the program staff be invited to a future meeting of Council to discuss the
implications of this program.
Councillor Eagleson declared a pecuniary
interest with respect to Agenda Item 6.1.2 as he is the owner of a funeral home
and refrained from discussing or voting on this matter.
6.1.2 United
Counties of Stormont, Dundas & Glengarry – Resolution regarding financial
assistance to cover funeral expenses of needy individuals
Council
received the correspondence and took no further action.
6.1.3 Municipality
of Clarington – Resolution regarding Modernization of Charitable Gaming Project
Moved
by: Councillor Charlton
Seconded
by: Councillor Davis
That the Municipality of
Arran-Elderslie supports resolution #GPA-698-08 of the Municipality of
Clarington regarding a request to the Alcohol and Gaming Commission of Ontario
to expedite its Modernization of Charitable Gaming Project.
Carried
6.1.4 Egg Farmers of Ontario – Support of Local
Procurement of Eggs
Moved
by: Councillor Herron
Seconded
by: Deputy Mayor Cumming
WHEREAS the Council of the Municipality
of Arran-Elderslie supports practices that contribute to the creation of a
sustainable environment;
AND WHEREAS Ontario egg farmers
currently provide our community with fresh, locally produced Grade A eggs which
travel from farm to table in 4 to 7 days;
AND WHEREAS Ontario egg farmers take
pride in caring for their hens while offering consumers a variety of egg
choice;
THEREFORE BE IT RESOLVED THAT the
current procurement practice of eggs by the Municipality of Arran-Elderslie,
produced by Ontario egg farmers, be identified as the preferred local
sustainable procurement practice; and
BE IT FURTHER RESOLVED THAT the
purchase of all Ontario eggs contributes to the creation of a sustainable
environment which consumers and farmers benefit.
Carried
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Davis
That the following items of
correspondence on the Council Agenda be received for information purposes:
6.1.2 United Counties of Stormont, Dundas &
Glengarry – Resolution regarding financial assistance to cover funeral expenses
of needy individuals
6.2.1 Bruce County Social Housing – Canada-Ontario
Home Ownership Program
6.2.2 Bruce County Planning
a) notice of consent application by Murray &
Audrey Trelford
b) notice
of open house and public meeting for updated County official plan (complete list of modifications available)
c) letters
to residents
i) Grant Drost
ii) Dave Spencer
6.2.3 Association of Municipalities of Ontario
a) federal gas tax – four year extension funding
announced
6.2.4 Grey Sauble Conservation Authority – 2008
record of representative attendance
Carried
REPORTS OF MEMBERS OF COUNCIL
i)
Councillor Charlton
Councillor Charlton provided an
update with respect to a recent meeting held with the Chesley Medical Clinic
Expansion Project Committee that he and Deputy Mayor Cumming had attended.
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Charlton
That Council
authorize the Heads of the various Committees for the Chesley Medical Clinic
Expansion Project to undertake research and make recommendations to Council
with respect to their various committee responsibilities.
Carried
Moved by: Councillor
Charlton
Seconded by: Councillor
Davis
1. That the Municipality of
Arran-Elderslie waive the following fees and charges with reference to the
proposed renovation/expansion of the Chesley Medical Clinic:
a) building permit fees
b) water and sewer connection charges, if
applicable
2. That Council provide advance funding
for the Chesley Medical Clinic project to be used toward the hiring of an
architect to prepare preliminary drawings for consideration, such monies to be
recouped from fundraising efforts.
3. That in the event of a fundraising
shortfall for Chesley Medical Clinic project, Council undertake to provide a
contingency fund to a maximum of $25,000, such monies to be applied toward the
costs arising from this project at the discretion of Council.
4. That the source of funds for both the
waiver of fees and the fundraising shortfall contingency fund be the Chesley
Land Sale Reserve account.
Carried
ii) Councillor Herron
Councillor Herron circulated a copy
of the Grey Sauble Conservation Authority's planting report for 2008 for
information purposes. He advised that at
the next meeting of Council, a resolution would be required regarding Council's
position with respect to the Authority's 2009 budget.
iii) Councillor Riley
Councillor Riley confirmed that a
similar resolution of Council would be required with respect to the Saugeen
Valley Conservation Authority's 2009 budget.
Councillor Riley provided an update
with respect to the final financial results of the 2008 International Plowing
Match. He noted that the event had been
extremely successful financially which had permitted a generous distribution of
the proceeds amongst those organizations who had volunteered their time and
effort in support. On behalf of the
organizing committee, he presented a cheque in the amount of $5,000.00 to Mayor
Oswald in recognition of the Municipality of Arran-Elderslie's support of the
event.
Moved by: Councillor Davis
Seconded by: Councillor Herron
That Council donate the $5,000.00
received from the 2008 International Plowing Match Committee to the Chesley
Medical Clinic Expansion Project Committee as a show of Council's solid support
behind this project.
Carried
iv) Councillor Eagleson
Councillor Eagleson provided an
update with respect to the number of Christmas vouchers redeemed by staff to
date, and noted that they had been appreciated by all.
He confirmed that the leak in the
Zamboni storage room at the Tara Arena could not be addressed until such time
as the weather improved in the spring.
v) Councillor Davis
Councillor Davis advised that he had
received an enquiry with respect to reducing the rental fees for a day care
facility wanting to hold a pancake breakfast in February as a fundraising
event.
He also confirmed that he had
received an enquiry regarding the feasibility of relocating the Paisley
Farmers' Market onto a Municipally-owned site, and that the enquiry had already
been referred to Staff for further investigation.
Councillor Davis requested that
additional information be provided to Council with respect to the proposed wind
generation policies to be included in the amendments to the County Official
Plan.
vi) Deputy Mayor Cumming
Deputy Mayor Cumming advised that
she had nothing further to report than what had already been discussed at this
meeting.
vii) Mayor Oswald
Mayor Oswald reviewed his meeting
schedule and other discussions he had held with members of Staff. He highlighted certain articles in the
January 2009 issue of Municipal World
which he recommended for reading.
He also provided information
received from the Brockton and Area Health Team with regard to the Paisley
Medical Clinic to the CAO for information and attention.
OTHER BUSINESS
i) Review of Committee Chairmanships
Mayor Oswald noted that the
mid-point of this term of Council had been reached and requested confirmation
from Members with respect to their preferences for Chairmanships for the
balance of the term.
After discussion, the
following Committee Chairmanships were confirmed for the balance of this term
of Council:
Finance/Personnel – Ross
Herron
Works
(Roads/Water/Sewer/Cemetery) – Mark Davis
Planning – Paul Eagleson
Economic Development/Tourism
– Stacey Charlton
Grey Sauble Conservation –
Ross Herron
Protective Services/Saugeen
Conservation – Jack Riley
A recess was held at this time (3:35 p.m. – 3:45 p.m.).
RESOLUTION
TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF
Moved
by: Councillor Herron
Seconded
by: Councillor Riley
That Council move into closed
session to consider matters pertaining to the following:
a) Litigation or potential litigation,
including matters before administrative tribunals, affecting the municipality
or local board, as related to the Paisley Inn; and
b) Personal matters about an identifiable
individual, including municipal or local board employees.
Carried
Council moved into closed session and returned to open
session (3:55 p.m. – 4:30 p.m.).
ADJOURNMENT
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Davis
That
Council now adjourn to the call of the Mayor.
Carried
The meeting was adjourned at 4:35 p.m.
______________________________
Mayor
______________________________
Clerk