MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting - C#02-09

Monday, January 26, 2009

9:00 a.m.

Council Chambers

Municipal Administration Offices

1925 Bruce County Road 10

Chesley, Ontario

His Worship

Mayor Ron Oswald

MINUTES

A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, January 26, 2009 at 9:00 a.m. in the Council Chambers.

The following Members of Council were present:

Mayor Ron Oswald (Chair)

Deputy Mayor Mary Cumming

Councillor Stacy Charlton

Councillor Mark Davis

Councillor Paul Eagleson

Councillor Ross Herron

Councillor Jack Riley

The following members of Staff were present:

A.P. Crawford, CAO/Clerk

J. Marklevitz, Treasurer

S. Robart, Planner for the Municipality of Arran-Elderslie

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

There were no disclosures of pecuniary interest by Members of Council under the Municipal Conflict of Interest Act.

ADOPTION OF AGENDA

Moved by: Deputy Mayor Cumming

Seconded by: Councillor Davis

That the agenda be adopted as distributed by the Clerk.

Carried

MINUTES OF PREVIOUS MEETING

Council Meeting C#01-09 – January 12, 2009

Moved by: Councillor Davis

Seconded by: Deputy Mayor Cumming

That the minutes of the Council meeting C#01-09 held January 12, 2009 be adopted.

Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

ANNOUNCEMENTS

i) Retirement of Staff Member – Hans Hagemeier

Hans Hagemeier announced to Council that he would be retiring from the Municipality of Arran-Elderslie on August 31, 2009, and taking one month's vacation immediately prior to that date.

Mayor Oswald and Members of Council expressed their appreciation for all of his years of dedication to the Municipality and the former Village of Tara, and confirmed that his expertise would be missed once he retired.

ii) Notice of Change of Date of Upcoming Council Meeting

Moved by: Councillor Charlton

Seconded by: Councillor Davis

That the Council meeting originally scheduled for February 23, 2009 be rescheduled to Friday, February 20, 2009 at 9:00 a.m. in the Council Chambers.

Carried

CORRESPONDENCE

The following items of correspondence on the Council Agenda were discussed:

8.1.1 Saugeen Country Tourism Association – requesting consideration of financial support for 2009

Moved by: Councillor Charlton

Seconded by: Deputy Mayor Cumming

That the request from the Saugeen Country Tourism Association for financial support in 2009 be received and referred to the 2009 budget process.

Carried

8.1.2 Saugeen Conservation Authority – 2009 Draft Budget Information – requesting approval of proposed 2009 general levy of $34,150.93

General discussion took place with respect to the Saugeen Conservation Authority's draft 2009 Budget and the size of the increase in the proposed general levy. Council deferred further consideration of this matter pending receipt of a revised draft budget.

8.1.3 Grey Sauble Conservation Authority – 2009 Draft Budget Information – requesting approval of proposed 2009 general levy of $24,004.12

Moved by: Councillor Herron

Seconded by: Councillor Riley

That the proposed 2009 budget for the Grey Sauble Conservation Authority be received and that Council approve in principle the Arran-Elderslie proposed 2009 general levy of $24,004.12, subject to final confirmation of the Authority’s budget, and

That this amount be included in the Municipality’s 2009 budget.

The motion failed to carry.

8.1.4 Chesley Agricultural Society – request for financial support for 2009 Fall Fair

Moved by: Councillor Charlton

Seconded by: Councillor Davis

That the correspondence from the Chesley Agricultural Society regarding a request for financial support for the 2009 Fall Fair be received and referred to the 2009 budget process.

Carried

Councillor Eagleson assumed the chair at this time (9:30 a.m.)

PUBLIC HEARINGS

5.2 Application to Amend the Township of Elderslie Comprehensive Zoning By‑law No. 7-84 and Application for Consent to Sever Land

Murray Legge

238 Concession 8 Elderslie

Files: Z-82-2008.38, B-104-2008.38

Sabine Robart, Planner for the Municipality of Arran-Elderslie, provided an overview of the application by Murray Legge to amend the Township of Elderslie Comprehensive Zoning By-law No. 7-84 to facilitate an application for Consent to Sever Land for lands known as 238 Concession 8 Elderslie. She reviewed the information contained in the staff report and confirmed that, subsequent to the publication of the report, the Health Unit had advised that it had no objections to the application. She confirmed that the Planning Department believed that the proposal maintained the intent and purpose of the Township of Elderslie Zoning By-law No. 7-84, and responded to questions from members of Council.

There were no members of the public who responded to the Chair's invitation to address Council with respect to this application.

Moved by: Councillor Davis

Seconded by: Councillor Eagleson

That Council receive Z-82-2008.38 regarding an application for the property described as 238 Concession 8 Elderslie, Concession 9, Lt 30 (Elderslie) Municipality of Arran-Elderslie;

That Council approve the application to rezone the subject lands from A1 General Agriculture to A1-KK General Agriculture Special (severed) and A1-LL General Agriculture Special (retained); and

That the necessary by-law be forwarded to Council at its meeting of February 9, 2009 for adoption.

Carried

5.1 Application to Amend the Village of Tara Zoning By-law

Derek and Robyn Christie

142 Mill Street, Tara and Part of Lot 29, Concession 8, Geographic Township of Arran

File: Z-98-2008.51

Sabine Robart, Planner for the Municipality of Arran-Elderslie, provided an overview of the application by Derek and Robyn Christie to amend the Village of Tara Zoning By-law No. 827 to rezone the lands known as 142 Mill St., Plan 220 Part Lot 66, Plan 29 Part Lot 5 (RP 3R 6096 Pts. 1 and 3) (Tara) and Concession 8 Part Lot 29 (RP 3R 6096, Part 2) (Arran), Municipality of Arran-Elderslie to permit the construction of a detached dwelling and to recognize the existing non-residential building on the property. She reviewed the information contained in the staff report and confirmed that there had been no objections received with respect to this application. She responded to questions from members of Council.

There were no members of the public who responded to the Chair's invitation to address Council with respect to this application.

Moved by: Councillor Eagleson

Seconded by: Councillor Herron

That Council receive Z-98-2008.51 regarding an application for the property described as 142 Mill Street, Plan 220, Pt Lt 66, Plan 29, Pt Lt 5 (RP 3R 6096 Pts 1 & 3) (Tara) and Con 8 Pt Lt 29 RP 3R 6096; Pt 2) (Arran) Municipality of Arran-Elderslie;

That approve the application to rezone the subject lands from PD Planned Development and EP Environmental Protection to R1-g Detached Residential Special and EP Environmental Protection; and

That the necessary by-law be forwarded to Council for adoption upon confirmation of receipt of an executed site plan agreement and payment of all necessary fees.

Carried

A recess was held at this time (10:07 a.m. – 10:45 a.m.)

DELEGATIONS

i) Susan Redlick-Hewitson, Equi Visions Unlimited

Ms. Redlick-Hewitson withdrew her delegation in advance of the meeting.

ii) Ontario Drinking Water Stewardship Program- Properties Eligible for Funding

Don Smith, Project Manager, Drinking Water Source Protection, provided information with respect to expansion of the area of the Ontario Drinking Water Stewardship Program. He confirmed that the requested Council endorsement of the two-year time of travel zone for municipal wellheads in Chesley and Tara was required in order that affected property owners would be eligible to apply for grants under this program. He noted that if Council did not endorse this expanded zone, the eligible area would remain as a 100 metre radius around the well head only. He also discussed the types of projects that would be eligible for funding and the maximum grants available for each. He confirmed that the deadline for applications in the 2009 funding year was September, 2009, and that there would be no cost to the municipality for this program. He advised that public notification with regard to the expanded zones would be the responsibility of the project team, and confirmed that in the near future, the Province would be initiating consultation on the Source Water Protection Program, which would include various public open houses.

Discussion took place with respect to the process to identify the two-year time of travel zone for the new well that would be coming on-line in Tara in 2009.

Les Nichols of the Saugeen, Grey Sauble Northern Bruce Peninsula Source Protection Committee, and that the Committee was still working on its Terms of Reference which had not yet been approved by the Ministry of the Environment.

Moved by: Councillor Charlton

Seconded by: Councillor Davis

That the Municipality of Arran-Elderslie endorse the two-year time of travel zone for municipal wellheads in the communities of Chesley and Tara as delineated on the maps attached as Schedule A to the correspondence dated December 18, 2008 from Don Smith, Project Manager, Drinking Water Source Protection; and further

That this endorsement is specifically limited to the express purpose of determining eligibility of properties to receive grants under the Ontario Drinking Water Stewardship Program.

Carried

PRESENTATION

Mayor Oswald presented a certificate of congratulation on behalf of Council to George Maxwell, Sr. in recognition of his participation in the University of Guelph Ontario Agriculture and Veterinary College Redmen 50^th Reunion Hockey Game. Mr. Maxwell provided some highlights of the event, and noted that all but one member of the original team was still alive and participated in the event.

CORRESPONDENCE (CONTINUED)

8.1.5 Saugeen Community Business Excellence Awards – invitation to attend and provide sponsorship

Moved by: Councillor Charlton

Seconded by: Deputy Mayor Cumming

That the correspondence from the Saugeen Economic Development Commission regarding the 10^th Annual Saugeen Community Business Excellence Awards be received, and

That the Municipality of Arran-Elderslie purchase a Bronze level sponsorship package at a cost of $75.00.

Carried

8.1.6 County of Bruce Highways Department – Status Report on Waste Management for the Year 2007 – request for appointment of staff member to technical sub-committee on waste management

Moved by: Councillor Davis

Seconded by: Councillor Charlton

That the correspondence dated January 16, 2009 from Brian Knox, County Engineer, County of Bruce, regarding the Status Report on Waste Management for the Year 2007 be received, and

That Council appoint Vernon Weppler, Works Manager, as the Municipality of Arran-Elderslie’s representative to the Technical Sub-committee on Waste Management.

Carried

Moved by: Councillor Herron

Seconded by: Councillor Charlton

That the following items of correspondence on the Council Agenda be received for information purposes:

8.2.1 Ministry of Natural Resources – Re evaluation of Arkwright Drumlins Earth Science ANSI

8.2.2 Minutes – Grey Sauble Conservation Authority – minutes of meeting held December 10, 2008

8.2.3 County of Bruce – Notice of Study Completion – Municipal Class Environmental Assessment for Replacement of Nagg’s Bridge

8.2.4 The Kinsmen Club of Chesley – Letter of Appreciation for support of the Santa Claus Parade in Chesley

8.2.5 County of Bruce – Copy of Notice of No Appeal – Land Division Committee – Concession 1 Lot 6, geographic Township of Arran – Roy and Mary Trelford – File: B-126-2008.49

8.2.6 Ontario Provincial Police – Julian Fantino – updated municipal policing Cost Recovery Formula

8.2.7 Saugeen Country Tourism Association – Minutes of Board of Directors’ meeting held January 7, 2009

8.2.8 Town of Saugeen Shores – Notice of a Public Meeting concerning an Application to Amend Town of Saugeen Shores Comprehensive Zoning By-law 75-2006

8.1.2 Saugeen Conservation Authority – 2009 Draft Budget Information – requesting approval of proposed 2009 general levy

Carried

STAFF REPORTS

Councillor Herron assumed the chair at this time (11:40 a.m.) for the Financial reports.

i) TREASURER – J. Marklevitz

J. Marklevitz, Treasurer, responded to questions with respect to various items listed on the Accounts Payable Voucher No. 02-09 dated January 21, 2009.

Staff was directed to report to the next Council meeting with respect to the final figures for legal fees for the years 2007 and 2008.

Moved by: Councillor Herron

Seconded by: Deputy Mayor Cumming

That Accounts Payable Voucher #02-09 in the amount of $375,564.49 be paid.

Carried

Discussion took place with respect to the costs associated with the operation of each of the arenas in 2008, although it was noted that not all of the invoices related to certain matters had been received and posted to the relevant accounts.

The Treasurer confirmed that the 2009 budget would be prepared for Council once the 2008 audit had been completed. She confirmed that work was already under way with respect to various departments.

A recess was held (12:13 p.m. – 1:05 p.m.) Mayor Oswald assumed the Chair at this time.

REPORTS OF MEMBERS OF COUNCIL

i) Deputy Mayor Cumming

Deputy Mayor Cumming provided an update with respect to various recreation matters that she was working on, including facility cleaning contracts.

She discussed the world record attempt reading program that she had participated in on January 23rd as a reader and confirmed that the results would not be known for at least a month.

She provided an update with respect to issues related to the Paisley Medical Clinic and useage of the facility.

Deputy Mayor Cumming provided background information with respect to the current funding issues related to the Bruce Grey Huron Disability Transportation Corporation, and the revised request to the Municipality for over $28,000 for 2009. It was agreed that further information would be required for Council's consideration and that, once the information was available, a delegation from the Corporation would be invited to speak with Council with respect to this matter.

ii) Councillor Davis

Councillor Davis provided an update to Council with respect to the current status of the new truck, and also with respect to the incident that had occurred in the north end of the Municipality resulting in major damage to one of the Municipality's pick up trucks.

iii) Councillor Eagleson

Councillor Eagleson provided an update with respect to the planning application by Gary MacDonald (Cuesta) and noted that it was headed toward mediation. He confirmed that a site visit was expected to take place including all interested parties, prior to the mediation hearings.

Discussion took place with respect to the status of the 2009 Community Guide preparations and the programs to be included.

iv) Councillor Riley

Councillor Riley advised that he had attended the recent meeting of the Paisley Agricultural Society to present a cheque on behalf of the International Plowing Match and also to bring greetings from Council.

v) Councillor Herron

Councillor Herron advised that he had not received delivery of the most recent newsletter at his residence and requested that Staff look into this issue. He confirmed that this appeared to be an ongoing matter.

He also asked staff to look into the subscriptions to Municipal World to confirm that all Members of Council were listed as subscribers.

vi) Councillor Charlton

Councillor Charlton provided an update with respect to a meeting held with representatives of the Township of Chatsworth concerning ongoing issues relating to the operation of the Scone Dam.

He also provided an update with respect to the work of the Chesley Medical Clinic Fundraising and Doctor Recruitment Committee. He confirmed that the fundraising goal had been set at $450,000.

vii) Mayor Oswald

Mayor Oswald reviewed his meeting schedule and discussions he had held with members of Staff.

He also highlighted the results of the 2008 tourism passport program, and noted that the Chesley Heritage Trail was the 3rd most visited site on the passport.

ADJOURNMENT

Moved by: Deputy Mayor Cumming

Seconded by: Councillor Davis

That Council now adjourn to the call of the Mayor.

Carried

The meeting was adjourned at 2:25 p.m.

______________________________

Mayor

______________________________

Clerk