MUNICIPALITY OF ARRAN-ELDERSLIE

 

           

Council Meeting - C#04-09

 

Friday, February 20, 2009

9:00 a.m.

 

Council Chambers

Municipal Administration Offices

1925 Bruce County Road 10

Chesley, Ontario

 

 

His Worship

Mayor Ron Oswald

 

 

MINUTES

 

A meeting of the Council of the Municipality of Arran-Elderslie was held on Friday, February 20, 2009 at 9:00 a.m. in the Council Chambers.

 

The following Members of Council were present:

 

Mayor Ron Oswald (Chair)

Deputy Mayor Mary Cumming

Councillor Stacy Charlton

Councillor Mark Davis

Councillor Paul Eagleson

Councillor Ross Herron

Councillor Jack Riley

 

The following members of Staff were present:

 

A.P. Crawford, CAO/Clerk

C. McKinnon, Deputy Clerk/Treasurer

J. Marklevitz, Treasurer

V. Weppler, Works Manager

C. Johnston, Chief Building Official

K. Eke, Recreation Programmer

 

 

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

There were no disclosures of pecuniary interest by Members of Council under the Municipal Conflict of Interest Act.

 

 

ADOPTION OF AGENDA

 

            Moved by:        Councillor Riley

            Seconded by:   Councillor Herron

 

            That the agenda be adopted as distributed by the Clerk.

 

                                                                        Carried

 

MINUTES OF PREVIOUS MEETING

 

Council Meeting C#03-09 – February 9, 2009

 

            Moved by:        Councillor Riley

            Seconded by:   Councillor Herron

 

            That the minutes of the Council meeting C#3-09 held February 9, 2009 be adopted.

 

                                                                                    Carried

 

 

BUSINESS ARISING FROM THE MINUTES

 

There was no business arising from the minutes.

 

 

CORRESPONDENCE

 

The following items of correspondence on the Council Agenda were discussed:

 

8.1.1    Paisley Health Clinic Committee – minutes of January 14, 2009 meeting, including request for appointment of two members to the FHT Executive – one from Chesley and one from Paisley

 

            Moved by:        Deputy Mayor Cumming

            Seconded by:   Councillor Charlton

                          

a)         That the minutes of the Paisley Health Clinic Committee meeting held January 14, 2009 be received;

 

b)         That Council request that the Brockton and Area Family Health Team Executive appoint two members of the Arran-Elderslie community to the Executive upon the recommendation of Council, one each from the communities of Chesley and Paisley.

 

                                                                                    Carried

 

 

DELEGATIONS

 

7.1       Catherine Gies, Recruiter/Admin Assistant and Joe Rys, Physician Recruiter, addressed Council with respect to the Walkerton and Area Physician Recruitment Committee 2009 Project Plan and provided details with respect to some of the current initiatives.  They expressed their appreciation for the support received from the Municipality and Council of Arran-Elderslie for the work being undertaken.  Council also expressed its appreciation for the work of the Committee.

 

7.2       Paul Crysler, Chairperson, Lake Huron Shoreline Tourism Partners – the presentation by Mr. Crysler was deferred to the March 9, 2009 Council meeting due to inclement weather conditions.

 

7.3       William Tooke addressed Council with respect to a complaint he intended to make to the Ontario Building Officials Association concerning various matters and future actions he proposed to take.  He also addressed his request for unlimited access to the Municipality’s files, and took issue with certain changes to procedures at the Municipality.

 

 

A recess was held (10:25 a.m. – 10:40 a.m.)

MOTION TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:

 

            Moved by:        Deputy Mayor Cumming

            Seconded by:   Councillor Herron

 

            That Council move into closed session to consider advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

                                                                                    Carried

 

Council moved into closed session and returned to open session (10:41 a.m. – 11:39 a.m.).

 

A recess was held (11:39 a.m. – 11:48 a.m.).

 

            Moved by:        Councillor Herron

            Seconded by:   Councillor Charlton

 

            That access to municipal records by William Tooke be granted only pursuant to the provisions of the Municipal Freedom of Information and Protection of Privacy Act, and in particular, Section 17 thereof, and pursuant to the provisions of Regulation R.R.O. 1990, Regulation 823.

 

                                                                                    Carried

 

            Moved by:        Deputy Mayor Cumming

            Seconded by:   Councillor Riley

 

            That notice be given to William Tooke that should there be a repetition of the incident February 19, 2009 wherein municipal staff were subjected to inappropriate confrontation, that Mr. Tooke will be prohibited from attending at the Municipal Office.

 

                                                                                    Carried

 

            Moved by:        Councillor Davis

            Seconded by:   Councillor Eagleson

 

            That Council direct the Chief Administrative Officer to look into hiring an independent auditor to look into the property and building files for accuracy, completeness, compliance with the Building Code, and any other issues deemed required.

 

                                                                                    Carried

 

 

CORRESPONDENCE (CONTINUED)

 

8.1.2    Town of Ajax – request for endorsement of resolution regarding Authority to Prohibit Corporate and Trade Union Contributions to Municipal Election Campaigns

 

            Moved by:        Councillor Charlton

            Seconded by:   Councillor Riley

 

a)         That the correspondence from the Town of Ajax dated February 10, 2009 and addressed to the Honourable Jim Watson, Minister of Municipal Affairs and Housing regarding a request to amend the Municipal Elections Act, 1996 to provide municipalities with the authority to prohibit corporate and trade union contributions to municipal election campaigns be received;

 

 b)        That the resolution from the Town of Ajax with regard to this request be endorsed.

 

                                                                        Carried

 

8.1.3    County of Prince Edward – request for endorsement of its resolution regarding a request for regulations and guidelines for the locating of wind turbines

 

            Moved by:        Councillor Eagleson

            Seconded by:   Councillor Davis

 

            That the correspondence dated January 30, 2009 from the County of Prince Edward regarding a request for regulations and guidelines for the location of wind turbines be endorsed.

 

                                                                                    Carried

 

8.1.4    Mr. Bud Halpin – requesting support from the Municipality for the 20th Harry Biermans Community Classic fundraiser for the Chesley Hospital

 

            Moved by:        Councillor Charlton

            Seconded by:   Councillor Davis

 

a)         That the correspondence dated February 12, 2009 from Bud Halpin with regard to the 20th Harry Biermans Community Classic fundraiser for the Chesley Hospital to be held on May 3, 2009 be received;

 

b)         That Council confirm its support of this event and authorize the provision of staff assistance, as well as road barricades, pylons and picnic tables as necessary.

 

                                                                                    Carried

 

8.1.5    Bill Murdoch, M.P.P., Bruce-Grey-Owen Sound – requesting support for the 2009 Bill Murdoch Bowling Challenge on Saturday, March 7, 2009

 

            Moved by:        Councillor Davis

            Seconded by:   Councillor Riley

 

a)         That the correspondence dated February 10, 2009 from Bill Murdoch, MPP Bruce-Grey-Owen Sound regarding the 2009 Bill Murdoch Bowling Challenge be received;

 

b)         That Council advise of its support for this event.

 

                                                                        Carried

 

8.1.6    Southwest Economic Alliance – request from Councillor Charlton for Council’s permission and financial support to attend the SWEA Sector Consultation on March 3, 2009

 

            Moved by:        Councillor Herron

            Seconded by:   Councillor Davis

 

            That Councillor Charlton be authorized to attend the Southwest Economic Alliance one-day sector consultation on March 3, 2009 in London, Ontario and that his expenses for attendance at this event be paid.

 

                                                                                    Carried

8.1.7    Terry Ribey, President, Paisley Curling Club – with respect to an invoice related to electrical upgrade work done at the Paisley Community Centre

 

            Discussion took place with regard to the agreement with the Paisley Curling Club and the invoice received from the Municipality for its share of the electrical upgrade work.  Deputy Mayor Cumming and Councillor Riley undertook to work as a committee with the Paisley Curling Club and report back to  Council on the status of this matter.

 

            Moved by:        Deputy Mayor Cumming

            Seconded by:   Councillor Davis

 

            That the correspondence from Terry Ribey, President, Paisley Curling Club with respect to an invoice related to electrical upgrade work done at the Paisley Community Centre be received and referred to Staff.

 

                                                                                    Carried

 

Moved by:        Councillor Davis

Seconded by:   Councillor Eagleson

 

That the following items of correspondence on the Council Agenda be received for information purposes:

 

8.2.1    Minutes – Regional Tourism Marketing Partners (RTMP) Meeting – Annual Marketing Planning Meeting – November 26, 2008 and December 9, 2008

 

8.2.2    Minutes – Physician Recruitment and Retention Committee for Municipalities of Brockton, South Bruce (Mildmay) and Arran-Elderslie (Paisley) – meetings held January 7, 2009 and January 21, 2009

 

8.2.3    Minutes – Grey Sauble Conservation Authority – minutes of meeting held January 14, 2009

 

8.2.4    Minutes – Saugeen Angling Opportunities – minutes of meeting held February 3, 2009

 

8.2.5    Dan Hefkey, Assistant Deputy Minister and Chief, Emergency Management Ontario – letter of congratulation regarding the Municipality's completing all of the mandatory emergency management activities required under the Emergency Management and Civil Protection Act for 2008

 

8.2.6    Michael Chan – Minster of Citizenship and Immigration – information regarding nominations for the Newcomer Champion Awards

 

8.2.7    Bruce County Museum and Cultural Centre – Media Release – Preserving Bruce County History – Documents dating pre 1840 and linked to the 1837 Upper Canada Rebellion come home to Bruce County

 

8.2.8    Grey Bruce Public Health Unit – 2007 Annual Report

 

8.2.9    Ontario Municipal Board – appeal by Ministry of Municipal Affairs and Housing to By-law No. 42-08 (Gary MacDonald Farms Ltd. – 4029 Bruce Road 10)

 

8.2.10  David C. Onley, O. Ont., Lieutenant Governor of Ontario – Call for Nominations – Order of Ontario

 

8.2.11  Larry Miller, MP, Bruce-Grey-Owen Sound – with respect to the new Recreational Infrastructure Canada (RNIC) Program.

 

8.2.12  Ontario Association of Fire Chiefs – information regarding Municipal Politicians Seminar: Firefighting 101

 

8.2.13  Bruce County Planning – Notice of No Appeal – File No. B-126-2008.49, Murray and Audrey Trelford, et. al, Concession 12, Lots 11 and 12, Geographic Township of Elderslie

 

                                                                        Carried

 

 

STAFF REPORTS

 

Deputy Mayor Cumming assumed the Chair at this time (12:00 p.m.) for the Recreation reports.

 

9.2       RECREATION PROGRAMMER – K. Eke

 

i)          Community Guide Update

 

            K. Eke, Recreation Programmer, provided an update with respect to the status of the Community Guide.  She advised that all of the required changes had been made and that Staff had been successful in marketing all of the available advertising space.  She also advised that the printer would require approximately 72 hours turn-around time for printing, and that distribution was planned for the first week in March.

 

            Council congratulated K. Eke, B. McAllister and everyone else involved with this project for bringing it to a successful conclusion.

 

ii)         Sponsorship of Public Skating during March Break

 

            K. Eke, Recreation Programmer, invited Council to sponsor an hour’s free public skating at each of the Arenas during March Break, as had been done in previous years.

 

            Moved by:        Deputy Mayor Cumming

            Seconded by:   Councillor Davis

 

            That the Municipality of Arran-Elderslie sponsor one hour of free public skating at each Arena, with the costs to be paid from the Council Account.

 

                                                                                    Carried

 

iii)        Request for Municipal Pins – Minor Hockey Team Tournament Token Exchange

 

            K. Eke, Recreation Programmer, advised that she had been approached by a representative of the Arran-Elderslie Minor Hockey Association on behalf of the Pee Wee Rep Team to request approximately 75 Municipality of Arran-Elderslie pins to be used for token exchanges at a hockey tournament in Baltimore, Ontario.  Council approved this request.

 

A recess was held (12:20 p.m. – 1:05 p.m.).

 

 

 

 

 

Councillor Herron assumed the Chair at this time (1:05p.m.) for the Financial Report.

 

9.1       TREASURER – J. Markelvitz

 

            J. Marklevitz, Treasurer, responded to questions with respect to various items listed on the Accounts Payable Voucher #04-09 dated February 17, 2009.

 

            Moved by:        Councillor Herron

            Seconded by:   Councillor Riley

 

            That Accounts Payable Voucher #04-09 in the amount of $219,235.91 be paid.

 

                                                                                    Carried

 

            Councillor Riley presented donations of $250.00 each for the Chesley Medical Clinic and Paisley Health Clinic building funds which represented the money that he received from the International Plowing Match for his work on that event.

 

 

Councillor Davis assumed the Chair at this time (1:27 p.m.) for the Works Department reports.

 

9.3       WORKS MANAGER – V. Weppler

 

i)          Replacement of Pick-up Truck – Works Department – SRW.09.01

 

            Moved by:        Councillor Davis

            Seconded by:   Councillor Eagleson

 

a)         That Council approve the purchase of a GMC Sierra 1500 from Morrow Pontiac Buick Ltd. at a cost of $27,378.00, including PST, as set out in SRW.09.01;

 

b)         That this purchase be funded from the Equipment Reserve, Account No. 01 0000 2123.

 

                                                                        Carried

 

ii)         Bruce County Works Superintendents Curling Bonspiel

 

            V. Weppler, Works Manager, discussed the information with regard to the Bruce County Works Superintendents Curling Bonspiel and advised that he needed firm numbers of attendees for the bonspiel and dinner at the next meeting of Council.

 

iii)        Request for Christmas Lights in Allenford

 

            V. Weppler confirmed to Council that he was looking into the matter of Christmas lights for Allenford, including costs.

 

 

Mayor Oswald assumed the Chair at this time (1:40 p.m.)

 

 

REPORTS OF MEMBERS OF COUNCIL

 

      i)    Deputy Mayor Cumming

 

            Deputy Mayor Cumming provided an update with respect to the status of matters relating to the cost of operating the Bruce Grey Huron Disability Transportation Corporation, given that the status of funding was still unresolved.  She advised that there was a meeting on February 26, 2009 after which she would be able to report back to Council.  It was agreed that ridership numbers for January and February 2009 needed to be determined as part of the assessment of the value to the Municipality for this service.

 

 

 

      ii)   Councillor Davis

 

            Councillor Davis reported on the meetings of the Paisley and Chesley Fire Departments, and advised that both had prepared 2009 Budgets for submission to Council.  He noted that there had been a problem in achieving quorum for the Paisley Fire Department meeting and that the Deputy Clerk/Treasurer had sent correspondence to the involved municipalities to request that alternates be appointed to attend meetings in the absence of the appointee.  He also advised that the Chesley Fire Department recruiting drive had been successful.

 

iii)  Councillor Eagleson

 

            Councillor Eagleson requested that there be information included in the upcoming newsletter with regard to the requirements of the “poop and scoop” by-law.

.

      iv)  Councillor Riley

 

            Councillor Riley advised that he had nothing new to report.

 

      v)   Councillor Herron

 

            Councillor Herron confirmed that the Grey-Sauble Conservation Authority budget had been passed with no amendment from the draft budget previously considered by Council.

 

      vi)  Councillor Charlton

 

            Councillor Charlton advised that he had met with the Allenford Improvement Association and that they wanted to put on a homecoming event in 2010.  He relayed the request for seed money for this event which would be repaid to the Municipality.

 

            Councillor Charlton brought forward a recommendation from the Chesley Medical Clinic Building Committee with respect to the hiring of an architect for the project.  Through discussion, Council reminded the Building Committee of the requirements of the Purchasing By-law for obtaining a minimum of three quotations for work over $5,000.

 

            Councillor Charlton advised that Councillor Riley had agreed to attend a meeting of the Ontario Culinary Tourism Alliance Industry Consultations at Grey Roots on February 25th in his place.

 

            With respect to the previous discussions regarding a fly fishing competition, Councillor Charlton advised that the information had been relayed to the Ministry of Natural Resources with a request for confirmation of the type of event that could be held on the Saugeen River and the proposed rules for such an event.

                            

      vii) Mayor Oswald

 

            Mayor Oswald reviewed his meeting schedule and events he had attended since the last meeting of Council.

 

 

 

 

ADJOURNMENT

 

            Moved by:        Councillor Charlton

            Seconded by:   Deputy Mayor Cumming

 

            That Council now adjourn to the call of the Mayor.

 

                                                                                                Carried

 

The meeting was adjourned at 2:20 p.m.

 

 

 

 

______________________________

Mayor

 

 

 

 

 

______________________________

Clerk