MUNICIPALITY OF ARRAN-ELDERSLIE
Council
Meeting - C#07-09
Monday, March 23, 2009
9:00 a.m.
Council Chambers
Municipal Administration Offices
1925 Bruce County Road 10
Chesley, Ontario
His Worship
Mayor Ron Oswald
MINUTES
A meeting of the Council of the Municipality of
Arran-Elderslie was held on Monday, March 23, 2009 at 9:00 a.m. in the Council
Chambers.
The following Members of Council were present:
Mayor Ron Oswald (Chair)
Deputy Mayor Mary Cumming
Councillor Stacy Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Ross Herron
Councillor Jack Riley
The following members of Staff were present:
A.P. Crawford, CAO/Clerk
J. Marklevitz, Treasurer
V. Weppler, Works Manager
S. McLeod, Water and Sewer Foreman
K. Eke, Recreation Programmer
DISCLOSURES
OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest at
this time by Members of Council under the Municipal
Conflict of Interest Act.
ADOPTION
OF AGENDA
Moved
by: Councillor Riley
Seconded
by: Councillor Herron
That
the agenda be adopted as distributed by the Clerk.
Carried
MINUTES
OF PREVIOUS MEETINGS
Budget
Committee of the Whole Meeting BCW#01-09 – March 6, 2009
Moved
by: Councillor Herron
Seconded
by: Deputy Mayor Cumming
That the minutes of the Budget
Committee of the Whole meeting BCW#01-09 held March 6, 2009 be received.
Carried
Council
Meeting C#05-09 – March 9, 2009
Moved
by: Councillor Riley
Seconded
by: Councillor Charlton
That
the minutes of Council meeting C#05-09 held March 9, 2009 be adopted.
Carried
Special
Council Meeting C#06-09 – March 16, 2009
Moved
by: Councillor Davis
Seconded
by: Deputy Mayor Cumming
That the minutes of Special Council
meeting C#06-09 held March 9, 2009 be adopted.
Carried
BUSINESS
ARISING FROM THE MINUTES
There was no business arising from the minutes.
DELEGATION
7.1 Don Janke, on behalf of himself and his
neighbours, requested that Council consider surfacing the grass median between
the sidewalk and the road on the west side of 1st Avenue North. He advised that the Municipality’s sidewalk
snow plough was too wide for the sidewalk and caused damage to the residents’
lawns and the median, and that the additional salt and sand load from the
roadway also caused problems maintaining the median. He noted that the median on the east side of
the road was surfaced, and distributed photographs of the current condition of
the area.
CORRESPONDENCE
The following items of correspondence on the
Council Agenda were discussed:
8.1.1 Municipality of Middlesex Centre – request
for support of its resolution regarding the Department of Fisheries and Oceans
Requirements pertaining to Drainage Works and Bridge Reconstruction
Moved
by: Councillor Riley
Seconded
by: Councillor Herron
That the correspondence dated March
4, 2009 from the Municipality of Middlesex Centre regarding Department of
Fisheries and Oceans requirements pertaining to drainage works and bridge
reconstruction be endorsed.
Carried
Moved by: Councillor
Charlton
Seconded by: Deputy Mayor Cumming
That the
following items of correspondence on the Council Agenda be received for
information purposes:
8.2.1 Genivar Consultants LP – copy of letter from
R. Sharma, Designated Consulting Engineer addressed to Bill Bunker, Business
Case Analyst, Infrastructure Operations Directorate, Industry Canada –
regarding improvements to the Chesley Sanitary Sewage System Project
8.2.2 Ministry of Energy and Infrastructure and
Ministry of Agriculture, Food and Rural Affairs – confirmation of funding under
the OSWAP-2 program
8.2.3 Drinking Water source Protection Committee –
Minutes of Meeting #12 held January 23, 2009
8.2.4 Grey Sauble Conservation Authority – minutes
of meeting held February 11, 2009
8.2.5 Statistics Canada, Small Business and
Special Surveys Division – information regarding a new data warehouse about
small and medium enterprises in Canada
8.2.6 County of Grey – Notice of the Adoption of
Amendment No. 80 to the County of Grey Official Plan
8.2.7 County of Bruce – Notice of Commencement
(Revised) – Municipal class Environmental Assessment for the Rehabilitation of
Willow Creek Bridge
8.2.8 Correspondence from Jo-Ann, Wayne, Scott and
Casey Woods in response to the Municipality’s donation to Chesley Hospital in
memory of June MacMillan
8.2.9 Premier of
Ontario – acknowledgement of receipt of Council’s resolution regarding homecare
services in rural areas
8.2.10 Ministry of Community and Social Services –
acknowledgement of receipt of Council’s resolution regarding homecare services
in rural areas
8.2.11 Municipal Property Assessment Corporation
(MPAC) – product delivery update
8.2.12 Municipal Property Assessment Corporation
(MPAC) – Post Roll Amended Notice
8.2.13 County of Bruce – 2009 County Waste Management
Estimate Summary
8.2.14 Hydro One Networks Inc. – information
regarding Hydro One 2008 Delivery Rate Changes
8.2.15 Parkview Manor Health Care Centre –
correspondence regarding Grey Bruce Huron Disability Van Services
8.2.16 Grey Sauble Conservation Authority – comments
regarding Applications for Consent and Zoning By-law Amendment – D’arcy Healy -
97 Brook Street West, Tara
8.2.18 Ministry of Municipal Affairs and Housing – information
regarding Earth Hour on March 28, 2009
8.2.19 Bruce County Planning
i) Request for Comments – Proposed Zoning
By-law Amendment and Application for Consent to Sever Land – D’arcy Healy – 97
Brook Street West, Tara
Carried
STAFF
REPORTS
Councillor Herron assumed the Chair at this time
(9:50 a.m.) for the Finance reports.
9.1 TREASURER – J. Marklevitz
J. Marklevitz, Treasurer, responded
to questions with respect to various items listed on the Accounts Payable
Voucher #06-09 dated March 18, 2009.
Moved
by: Councillor Herron
Seconded
by: Councillor Davis
That
Accounts Payable Voucher #06-09 in the amount of $436,232.12 be paid.
Carried
Deputy Mayor Cumming assumed the Chair at this
time (10:15 a.m.) for the Recreation Report.
9.2
RECREATION PROGRAMMER – K. Eke
i) SRREC.09.04 – Revision of Ball Diamond
and Soccer Field Fees; Addition of Holiday Ice Fees; Revision of Facility
Rental Conditions
K. Eke, Recreation Programmer, provided an overview of SRREC.09.04 with
respect to the proposed revisions to ball diamond and soccer field fees, the
addition of holiday ice fees and the revision of facility rental conditions
that had previously been approved by Council and explained the need to revisit
this issue.
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Charlton
a) That the proposed Ball Diamond, Soccer
Field, and Holiday Ice Rates for the 2009 and 2010 seasons as set out in
Appendix A to SRREC.09.04 be approved;
b) That the revision of condition #4 of
the Facility Rental Conditions as set out in Appendix B to SRREC.09.04 be
approved;
c) That the necessary by-law be enacted to
amend the Municipal Code.
Carried
Discussion took place with respect to a request to
use the Chesley Arena floor by the PLAY group (Public Health) as part of the
Harry Biermans Classic event. The reason
for this request was to provide a space for supervised physical activities for
the children who participate in the Classic during the period of their return
to the Arena from the walk until the time of the Awards Ceremony. She noted that the Hall was already booked
for this event so no additional staff would be required and that minimal power
and cleanup would be required to accommodate this request.
K. Eke also advised Council that the process to replace the Chesley
Trailer Park attendant had begun and applications were being received.
A recess was held at this time (10:40 a.m. to 10:55 a.m.)
Councillor Davis assumed the Chair at this time
(10:55 a.m.) for the Works Department reports.
9.3
WORKS MANAGER – V. Weppler
i) SRW.09.02
– Tender Approval – Tara Pumphouse #4 at the Tara Standpipe Location
Moved by: Councillor Eagleson
Seconded by: Councillor Davis
a) That the bid which meets the terms and
conditions of the tender for the construction of Tara Pumphouse #4,
Construction Contract No. OS‑08-010-11-OSC, be awarded to Allen-Hastings
Limited at a price of $459,900.00, including GST;
b) That the necessary by-law be enacted
authorizing the Mayor and Clerk to execute the contract agreement upon the
written recommendation of the Works Manager;
c) That funding for this project be taken
from the Tara Water – Upgrading #4 and New Pumphouse Account No. 02 3900 3010.
Carried
9.4 CHIEF ADMINISTRATIVE OFFICER – A.P.
Crawford
i) SRCAO.09.04
– Amendment to Municipal Code – Schedule E – Health Services – Cemeteries: Operations
Councillor Eagleson declared a
conflict of interest with respect to this matter as he is a Funeral
Director. He refrained from discussing
this matter and withdrew from the Council table at this time.
General discussion took place with
respect to the draft by-law to consolidate, harmonize and update the provisions
of the cemetery operations by-laws for the former Villages of Tara and Paisley
and Town of Chesley. Members of Council
raised specific questions with respect to certain information contained in the
draft by-law.
Consideration of this matter was
deferred to a future meeting to permit time to resolve the specific issues
raised.
ii) SRCAO.09.05
– Declaration of Surplus Lands for Sale – Northview Crescent, Chesley
Moved
by: Councillor Charlton
Seconded
by: Councillor Davis
a) That Council declare Blocks 11 – 18
(both inclusive), 20 and 21, Plan 3M-106 (Northview Crescent, Chesley) to be
surplus to the Municipality’s requirements;
b) That Staff be directed to obtain the
necessary appraisal or realtor’s opinion of the fair market value of the said
real property;
c) That Staff be directed to report back
to Council with respect to the results of the property valuation and
recommended next steps in the disposal process.
Carried
iii) SRCAO.09.06 – Request for Permission to
Stockpile Asphalt
Moved
by: Councillor Herron
Seconded
by: Councillor Davis
That Council grant permission to 975270 Ontario Ltd. to
stockpile asphalt for the purpose of recycling, at a gravel pit located at Lot
14, Concession 9, in the former Township of Arran.
Carried
iv) SRCAO.09.07
– Fire Department Dispatch Agreements – Chesley and Area Fire Department and
Paisley and Area Fire Department
Moved
by: Councillor Davis
Seconded
by: Deputy Mayor Cumming
That Council
authorize the Mayor and Clerk to execute the Fire Dispatch Agreements for the
Chesley and Area Fire Department and the
Carried
v) Other matters
Staff recommended that members of
Council visit the upcoming Agri Fair to view new equipment that the
Municipality proposed to purchase in 2009.
Discussion took place with respect
to possible residential construction projects in Tara.
A recess was held at this time (12:10 p.m. –
1:05 p.m.). Mayor Oswald assumed the
Chair at this time.
CORRESPONDENCE
(CONTINUED)
8.1.2 Canadian Cancer Society – request to fly
flag at Elliot Park in May
Moved
by: Councillor Riley
Seconded
by: Councillor Charlton
That the
Council approve the request from the Canadian Cancer Society to fly its flag in
Elliot Park in Chesley during the month of April, 2009.
Carried
8.2.17 Municipality
of Grey Highlands – resolution regarding Bill 150
Moved by: Councillor
Davis
Seconded by: Councillor
Eagleson
That the correspondence dated March
12, 2009 from the Municipality of Grey Highlands with respect to its resolution
regarding the proposed provisions of Bill 150 related to the removal of local
land use planning controls for renewable energy facilities be received and that
its position be endorsed.
Carried
STAFF REPORTS (CONTINUED)
Councillor Herron
assumed the Chair at this time (1:10 p.m.) for the Finance report.
9.1 TREASURER
– J. Marklevitz (Continued)
ii) Addition
of Cost of Installing Water Service on Certain Streets in Paisley to Tax Roll
Moved by: Councillor
Herron
Seconded by: Councillor
Riley
That the
Council of the Municipality of Arran-Elderslie add to the benefiting landowners
tax roll the amount of $29,946.35, the costs of installing water on Regent
Street – between Arnaud Street and Cormack Drive and the most easterly portion
of Cormack Drive, to the benefiting landowners.
This amount will be divided equally and added to the following roll
numbers:
41 03 410 001
00108
41 03 410 001
00109
41 03 410 001
00117
41 03 410 001
00118
41 03 410 001
02505
41 03 410 001
02502
Carried
iii) Investment Options for Municipal
Reserves
J. Marklevitz provided information
to Council with respect to the current bank interest rates and possible ways to
increase the rate of return on the Municipality’s investments. Council requested that she undertake further
enquiries with additional financial institutions including the local credit
union and report back to Council with respect to her findings.
Mayor Oswald assumed the Chair at this time
(1:20 p.m.)
REPORTS OF MEMBERS OF COUNCIL
i) Deputy Mayor Cumming
Deputy Mayor Cumming discussed the issues
related to an offer to construct additional flower boxes in Paisley to match
the existing boxes. Council decided to
maintain its current method of funding and working with the local groups to
provide for the flower boxes and accept the offer of new boxes with
appreciation.
Discussion took place with respect
to the status of the Municipality’s participation in the Bruce Grey Huron
Disability Transportation Corporation and Council’s commitment of funds toward
this enterprise. Deputy Mayor Cumming
advised that the Corporation was working on accessing the gas tax monies that
were currently only available for use for capital expenditures.
Discussion took place with respect
to the status of the cleaning contract for the Paisley Health Clinic
building. Staff confirmed that the
position was in the process of being posted for internal applicants. Deputy Mayor Cumming noted that the facility
was being used by Dr. Gill.
ii) Councillor Davis
Councillor Davis discussed matters related to
the presentation of the agenda for Council meetings.
iii) Councillor Eagleson
Councillor Eagleson advised that he had attended
at a recent Rotary Club of Tara meeting and reported that the Club intended to
build a cedar gazebo at the Rotary Park.
He also discussed ideas with respect to possible housing construction
initiatives that might be undertaken by the Rotary Club in concert with the
Municipality and other groups/levels of government.
Councillor Eagleson asked about the
staff response to an enquiry regarding the proposed construction of a drive
shed on a 50 acre parcel of agricultural land in the Geographic Township of
Arran.
iv) Councillor Riley
Councillor Riley discussed certain concerns with
respect to processing times for applications for approval by the Saugeen Valley
Conservation Authority.
v) Councillor Herron
Councillor Herron provided a report on his
attendance at the Ontario Drinking Water Stewardship Program Open House held in
Owen Sound on March 12, 2009. He noted
that the consultants were all present but that there was not a lot of activity
from the public at this event.
vi) Councillor Charlton
Councillor
Charlton confirmed that the new staff person hired by Saugeen Country Tourism
had been provided with office space and necessary equipment.
Councillor
Charlton provided an update with respect to the recent Open House hosted by
Grey and Bruce Counties regarding the proposed reconfiguration and
reconstruction of the Scone intersection held on March 16, 2009. He reviewed the various options presented and
advised that it appeared that Option 2 was the most preferred option. He also advised that Brian Knox, the County
Engineer, would be prepared to present information to Council upon
request. Council agreed to request such
a presentation.
vii) Mayor Oswald
Mayor Oswald reviewed his meeting schedule and events
he had attended since the last meeting of Council. He advised that he would be in attendance at
a meeting scheduled later in March at the Durham Legion regarding the payouts
to former employees of Durham Furniture Limited.
Mayor Oswald provided information
regarding an invitation from Larry Miller, MP to a “Healthy Reception” on April
16 2009 at the Days Inn in Owen Sound and hosted by the Honourable Leona
Aglukkaq, Minister of Health.
Mayor Oswald reminded members of
Council about the upcoming site visit on April 20th at the Gary
MacDonald Farm site as part of the upcoming OMB Hearing process.
BYLAWS
By-law No. 8-09 – A By-law
to Amend the Municipal Code – Schedule G – Recreation Facilities – Facilities
Use Contract and Facilities Use Rates, and to Repeal By-law No. 5‑09
Moved
by: Councillor Charlton
Seconded
by: Councillor Herron
That
By-law No. 8-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Charlton
Seconded
by: Councillor Herron
That By-law No. 8-09 be
taken as read a third time and finally passed and that the Mayor and Clerk be
authorized to sign same and have the seal of the Corporation attached thereto.
Carried
By-law No. 9-09 – A By-law
to Authorize the Execution of Fire Dispatch Agreements
Moved
by: Councillor Charlton
Seconded
by: Councillor Herron
That
By-law No. 9-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Charlton
Seconded
by: Councillor Herron
That By-law No. 9-09 be
taken as read a third time and finally passed and that the Mayor and Clerk be
authorized to sign same and have the seal of the Corporation attached thereto.
Carried
By-law No. 10-09 – A By-law
to Authorize the Execution of an Agreement with Allen-Hastings Limited
Moved
by: Councillor Eagleson
Seconded
by: Councillor Davis
That
By-law No. 10-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Eagleson
Seconded
by: Councillor Davis
That By-law No. 10-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
A recess was held at this time (2:30 p.m. to 2:45
p.m.).
OTHER BUSINESS
Observance of Earth Hour 2009
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Charlton
That the Council of the
Municipality of Arran-Elderslie urge its residents to observe Earth Hour on
Saturday, March 28, 2009 from 8:30 p.m. to 9:30 p.m.
Carried
MOTION
TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:
Moved
by: Councillor Charlton
Seconded
by: Deputy Mayor Cumming
That Council move into closed
session to consider matters related to the security of the property of the
municipality or local board and personal matters about an identifiable
individual, including municipal or local board employees.
Carried
Council moved into closed session and returned
to open session (2:47 p.m. to 3:50 p.m.).
STAFF
REPORTS (CONTINUED)
Councillor Herron assumed the Chair at this time
(3:50 p.m.) for the Finance report.
9.1 TREASURER – J. Marklevitz (continued)
J. Marklevitz, Treasurer, provided
further updated information with respect to available investment bank
rates. She also provided the most recent
Bruce County budget and tax rate information and the impact it would have on
the overall costs to ratepayers in the Municipality.
Mayor Oswald assumed the Chair at this time
(4:00 p.m.)
ADOPTION
OF RECOMMENDATION ARISING FROM CLOSED SESSION
Moved
by: Councillor Herron
Seconded
by: Councillor Charlton
That Council instruct the Chief
Administrative Officer to execute the Engagement Agreement with KPMG Forensic
Inc. for the purpose of reviewing certain allegations regarding the Chief
Building Official of the Municipality of Arran-Elderslie.
Carried
ADJOURNMENT
Moved
by: Councillor Charlton
Seconded
by: Councillor Herron
That
Council now adjourn to the call of the Mayor.
Carried
The meeting was adjourned at 4:17 p.m.
______________________________
Mayor
______________________________
Clerk