MUNICIPALITY OF ARRAN-ELDERSLIE
Council
Meeting - C#11-09
Monday, May 11, 2009
9:00 a.m.
Council Chambers
Municipal Administration Offices
His Worship
Mayor Ron Oswald
MINUTES
A meeting of the Council of the Municipality of
Arran-Elderslie was held on Monday, May 11, 2009 at 9:00 a.m. in the Council
Chambers.
The following Members of Council were present:
Mayor Ron Oswald (Chair)
Deputy Mayor
Councillor Stacy Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Ross Herron
Councillor Jack Riley
The following members of Staff were present:
A.P. Crawford, CAO/Clerk
J. Marklevitz, Treasurer
V. Weppler, Works Manager
S. McLeod, Water and Sewer Foreman
K. Eke, Recreation Programmer
B. McAllister, Facilities Foreman
C. McKinnon, Deputy Clerk Treasurer
ADOPTION
OF AGENDA
Moved
by: Councillor Eagleson
Seconded
by: Councillor Davis
That
the agenda be adopted as distributed by the Clerk.
Carried
DISCLOSURES
OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest by
Members of Council under the Municipal
Conflict of Interest Act.
MINUTES
OF PREVIOUS MEETINGS
Council
Meeting C#10-09 – April 27, 2009
Moved
by: Councillor Davis
Seconded
by: Councillor Eagleson
That the minutes of Council meeting
C#10-09 held April 27, 2009 be adopted.
Carried
BUSINESS
ARISING FROM THE MINUTES
Councillor Riley advised that he had surveyed
many of the businesses in
DELEGATIONS
7.1 Peter Knipfel, Theressa Stade and Liz
Adams, Chesley & District Chamber of Commerce, presented the Business
Retention and Expansion (BR&E) Survey recently conducted by the Chamber of
Commerce, and highlighted some of the recommendations arising from the survey. They noted that this information would assist
the Chamber of Commerce in focussing its efforts in the future. They also discussed the idea of installing a
digital readogram sign in the downtown area to provide up to date information
on various events in the community.
Discussion also took place with
respect to the formation of the “Main Street Committee” which would work with
Municipal Staff on the
CORRESPONDENCE
The following items of correspondence on the
Council Agenda were discussed:
8.1.1 Saugeen Valley Conservation Authority –
correspondence dated April 29, 2009 with respect to SCVA Permits
Moved
by: Councillor Riley
Seconded
by: Councillor Davis
That the
correspondence dated April 29, 2009 from the Saugeen Valley Conservation
Authority with respect to SVCA Permits be received.
Carried
8.1.2
Moved by: Councillor
Davis
Seconded by: Councillor
Eagleson
a) That the
correspondence dated April 24, 2009 from the Ontario Power Authority with
respect to Energy Conservation Week be received;
b) That Council
encourage participation in Energy Conservation Week, May 17 – 23, 2009, in the
Municipality of Arran-Elderslie.
Carried
8.1.3 Tax Recovery Group – information with
respect to the Harmonized Sales Tax and anticipated rebate to municipalities
Moved
by: Councillor Herron
Seconded
by: Councillor Riley
a) That the correspondence from Tax
Recovery Group with respect to the Harmonized Sales Tax and the anticipated
rebate to Municipalities be received;
b) That the Municipality of
Arran-Elderslie express its concern to the Premier of Ontario with respect to
the rumoured rebate to municipalities of only 78% of the tax collected.
Carried
8.1.4 Homegrown
Moved
by: Councillor Herron
Seconded
by: Councillor Riley
That the
correspondence dated May 5, 2009 from Homegrown Ontario be received and that
the following resolution be adopted:
WHEREAS the
AND WHEREAS
Homegrown OntarioTM is a brand that allows
AND WHEREAS
NOW THEREFORE
BE IT RESOLVED that the procurement practice of purchasing meat and poultry
products produced by
AND BE IT
FURTHER RESOLVED that the purchase of all Ontario produced meat and poultry
sourced locally required the burning of less fossil fuel than food trucked or
even flown in from hundreds, or even thousands of miles away.
Carried
Moved by: Councillor
Herron
Seconded by: Councillor Riley
That the
following items of correspondence on the Council Agenda be received for
information purposes:
8.2.1 United Way of Bruce Grey – information
regarding the 2009 Seniors’ Fair on Wednesday, June 3, 2009 at the Harry Lumley
Bayshore Community Centre in
8.2.2 Drinking Water Source Protection Committee –
minutes of meeting held March 27, 2009
8.2.3 Saugeen Country Tourism Association – Board
of Directors’ meeting – April 28, 2009
8.2.4 Chesley “Main Street Committee” – minutes of
meeting held April 27, 2009
8.2.5
i) Notice
of Public Meetings – Application to Amend Village of Tara Zoning By-law No.
827, and Notice of Application for Consent to Sever Land – Darcy Healy – 97
Brook St., Plan 220, Park Lot J, Park Lot K, Pt Park Lot 5 Brook S/S Plan 29
(Tara)
ii) Notice
of receipt of completed application – Beitz Development Corporation – 20 Second
Ave SW, Plan 149, Park Pt Lot O; 1st Ave W/S subject to Easement
(Chesley)
8.2.6
8.2.7 Carol Mitchell, MPP (Huron-Bruce) – copy of
correspondence dated April 28, 2009 addressed to Hon. James J. Bradley, Minster
of Transportation regarding the Bruce Grey and Huron Disability Transportation
Corporation.
Carried
STAFF REPORTS
Councillor Herron assumed the Chair at this time
(9:42 a.m.) for the Finance report.
9.1 TREASURER – J. Marklevitz
J. Marklevitz, Treasurer, responded
to questions with respect to various items listed on the Accounts Payable
Voucher #09-09 dated May 5, 2009.
Moved
by: Councillor Herron
Seconded
by: Councillor Charlton
That Accounts Payable Voucher #09-09
in the amount of $250,510.02 be paid.
Carried
Mayor Oswald assumed the Chair at this time
(9:45 a.m.).
9.5 CHIEF ADMINISTRATIVE OFFICER – A.P.
Crawford
i) SRCAO.09.20
– Proclamation – “Seniors’ Month” – June 1 – 30, 2009
Moved by: Councillor
Herron
Seconded by: Councillor
Riley
That the following resolution be adopted:
WHEREAS “Seniors’ Month” is an annual
nation-wide celebration;
AND WHEREAS
seniors have contributed and continue to contribute immensely to the life and
vibrancy of the
AND WHEREAS
seniors continue to serve as leaders, mentors, volunteers and important and
active members of this community;
AND WHEREAS
their contributions past and present warrant appreciation and recognition and
their stories deserve to be told;
AND WHEREAS
the health and well-being of seniors is in the interest of all and further adds
to the health and well-being of the community;
AND WHEREAS
the knowledge and experience seniors pass on to us continues to benefit all;
NOW THEREFORE
the Council of the
Carried
ii) SRCAO.09.21 – Consultation Protocol for
Wireless Telecommunication Facilities
Moved by: Councillor Riley
Seconded by: Councillor Herron
a) That the
correspondence from Thomson Rogers regarding a consultation process for
Wireless Telecommunications Facilities (File No. 0509739) be received;
b) That Council adopt the consultation
protocol for applicants wishing to erect wireless telecommunications facilities
within the Municipality as set out in Schedule 2 to the correspondence attached
to SRCAO.09.21;
c) That the Chief Administrative Officer
be designated to meet with applicants in order to facilitate consultation.
Carried
iv) SRCAO.09.23 – Data Sharing Agreement –
Grey Sauble Conservation Authority
Moved by: Councillor Davis
Seconded
by: Councillor Eagleson
a) That the Mayor and Clerk be authorized
to execute the Standard Data Licensing Agreement with the Grey Sauble
Conservation Authority in the form attached to SRCAO.09.23;
b) That
the necessary By-law be enacted.
Carried
C. McKinnon, Deputy Clerk Treasurer, presented
the following reports:
v) SRCAO.09.24 – 2009 Summer Student Wage
Rates
Moved by: Councillor Davis
Seconded
by: Councillor Herron
That Council adopt the 2009 Summer Student Wage
Rates as set out in SRCAO.09.24.
Carried
vi) SRCAO.09.25 – Amendments to Supplemental
Unemployment Benefit (SUB) Plan
Moved by: Deputy
Mayor Cumming
Seconded by: Councillor
Charlton
a) That By-law No. 29-08 be amended to
implement amendments to the Supplemental Unemployment Benefit (SUB) Plan by
deleting Clause No. 4 and changing the SUB Plan benefit period in Clause No. 6
from 17 to 15 weeks;
b) That the 50% value of credited sick
leave reserve for an employee ceasing to work for the municipality be
transferred to a reserve account to fund the required changes to the SUB Plan.
Carried
vii) SRCAO.09.27 – Report of Livestock Valuer
– April 21, 2009
Moved by: Councillor Davis
Seconded
by: Councillor Eagleson
That the report of the Livestock
Valuer dated April 21 2009 be accepted in the amount of $300.00 for Tim Hackett
and that compensation be paid as set out in the Livestock, Poultry and Honeybee Protection Act, RSO 1990, ch. L.24.
Carried
viii) SRCAO.09.28 – Health and Safety Committee
Members
Moved by: Councillor Charlton
Seconded
by: Deputy Mayor Cumming
a) That Council appoint Vernon Weppler and
Lisa Albright to the Joint Health and Safety Committee; and that the
appointments of Connie McKinnon and Dan Woods to the Joint Health and Safety
Committee be rescinded;
b) That Council approve the appointment of
a Firefighter to the Municipal Health and Safety Committee to represent all
three fire departments.
Carried
viii) SRCAO.09.26 – Land Evaluation and Area
Review (LEAR)
Moved by: Deputy Mayor Cumming
Seconded
by: Councillor Charlton
That
SRCAO.09.26 be received for information purposes.
Carried
A recess was held at this time (10:21 a.m. – 10:37 a.m.).
iii) SRCAO.09.22 – Exemption from Taxation –
Royal Canadian Legion Branches 144 (Chesley), 295 (Paisley) and 383 (
Moved by: Councillor Davis
Seconded
by: Deputy Mayor Cumming
a) That Council grant an exemption from
municipal taxation for a period of 10 years for the following premises used and
occupied by the Royal Canadian Legion:
i) 65 1st Ave. S, Plan 73,
Part of Lot 6, former Town of Chesley (Branch 144);
ii)
iii)
b) That
the necessary by-law be enacted.
Carried
Councillor Davis assumed the Chair at this time
(10:40 a.m.) for the Works Department report.
9.4 WATER AND SEWER FOREMAN – S. McLeod
ii) SRWA.09.02 – Items to be discussed
S. McLeod,
Water and Sewer Foreman, provided updates with respect to the status of the
matters listed in SRWA.09.02.
i) SRW.09.08 – Drinking Water Quality
Management System (DWQMS) Operational Plan
Moved by: Councillor Herron
Seconded
by: Councillor Riley
a) That Council authorize Top Management
which includes the Mayor, Chief Administrative Officer and Public Works Manager
to sign the
b) That each member of Council
individually sign-off on the System Level Document (SLD12) which they have
reviewed in the Operational Plan and the Annual Water System Reports for 2008.
Carried
Deputy Mayor
Cumming assumed the Chair at this time (10:55 a.m.) for the Recreation reports.
9.2 SRFA.09.04 – Items to be discussed
B.
McAllister, Facilities Foreman, provided updates with respect to the matters
listed in SRFA.09.04.
Discussion
took place with respect to the upcoming need to replace many of the appliances
at the various Municipal Facilities. He
was directed to undertake further research on this matter and report back to
Council on this matter, including any discussions held with user groups.
Additional
discussion took place with respect to the date for Agrifair 2010, noting that
the normal Monday set up day would fall on Easter Monday. He advised that this did not seem to be an
issue for exhibitors.
He also
provided a cost estimate for the repair work to be undertaken on the Chesley
Pool, and advised that it was expected to be completed by the first week of June.
9.3 SRREC.09.08 – Amendment to Municipal Code
– Schedule G – Recreation and Cultural Services, Parks and Recreation:
Moved by: Councillor Charlton
Seconded
by: Deputy Mayor Cumming
a) That Council receive SRREC.09.08 with
respect to amendments to the Municipal Code Schedule G – Recreation and
Cultural Services – Parks and Recreation: Chesley Trailer Park – Schedule B:
Licence Agreement and Regulations;
b) That
the necessary by-law be enacted.
Carried
ii) SRREC.09.09 – Items to be discussed
K. Eke,
Recreation Programmer, reviewed the matters listed in SRREC.09.09 and responded
to questions from Members of Council.
Mayor Oswald assumed the chair at this time (11:33 a.m.).
REPORTS OF MEMBERS OF COUNCIL
i) Councillor Charlton
Councillor
Charlton provided an update with respect to recent meetings and seminars he had
attended, including the Saugeen Country Tourism meeting in
ii) Councillor Herron
Councillor Herron provided an update regarding a
meeting held with Staff and Gamsby and Mannerow with respect to the Arran
Landfill Site and future plans.
He
also provided information regarding a visit to the Toronto Fire Show that he
and other members of Council and representatives of the Fire Departments had
recently undertaken. He recommended that
Council instruct the Arran-Tara Fire Department to create the necessary
specifications for a new tanker truck as soon as possible.
iii) Councillor Riley
Councillor Riley confirmed that the concrete
slab with the map of
He also provided an update regarding
his recent attendance at the Ontario Small Urban Municipalities Conference and
advised that the greatest discussion had revolved around “conflict of
interest”.
iv) Councillor Eagleson
Councillor Eagleson provided additional
information regarding the recent visit to the Toronto Fire Show, and noted that
all three of the Fire Chiefs had been in attendance.
Councillor Eagleson advised of his
concerns regarding safety at the site of the former gas station in
v) Councillor Davis
Councillor Davis also provided information with
respect to the meeting with Gamsby and Mannerow regarding the Arran Landfill
site.
Councillor Davis provided
preliminary information with respect to a motion from the
vi) Deputy Mayor Cumming
Deputy Mayor Cumming reported on the success of
three businesses in the Municipality having received SCoBE Awards at the awards
dinner held the previous week.
Deputy Mayor Cumming provided an
update with respect to a successful recruitment of a doctor to the Family
Health Team, who was due to take up practice in September, 2009.
She also provided an update as to
the current status of negotiations and other matters related to the Bruce, Grey
and Huron Disability Transportation Corporation and concerns with respect to
its viability if no resolution regarding the funding concerns was reached.
vii) Mayor Oswald
Mayor Oswald reviewed his meeting schedule and events
he had attended since the last meeting of Council. He also noted the SCoBE Awards received by
businesses located within the Municipality and offered his congratulations.
A
recess was held at this time (12:25 p.m. – 1:19 p.m.).
OTHER BUSINESS
Arran-
Moved by: Councillor Herron
Seconded by: Councillor Eagleson
That Council
instruct the Chief, Deputy Chief and Mechanic of the Arran-Tara Fire Department
to draw up specifications for the purpose of acquisition of a new tanker truck
and report back to Council as soon as possible on this matter.
Carried
Certificate of Approval –
Moved by: Councillor Eagleson
Seconded by: Councillor Davis
That Council instruct the
Municipality’s engineer to proceed with submission of the Certificate of
Approval application for the Tara Water Tower project as soon as possible.
Carried
MOTION
TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Charlton
That Council move into closed
session to consider matters related to personal matters about an identifiable
individual, including municipal or local board employees; and litigation or
potential litigation, including matters before administrative tribunals,
affecting the municipality or local board.
Carried
Council
moved into closed session and returned to open session (1:35 p.m. – 2:17 p.m.).
A
recess was held at this time (2:17 p.m. – 2:29 p.m.).
DELEGATIONS (CONTINUED)
Councillor Herron assumed the Chair for the
discussion related to the Audited Financial Statements (2:29 p.m.).
7.2 Steve Lowe and Traci Smith, of the firm
BDO Dunwoody LLP, the Municipality’s financial auditors, reviewed the audit of
the Financial Statements for the Municipality of Arran-Elderslie for the year
ended December 31, 2008. They noted that
they had provided a clean opinion, and reviewed the facets of the statements. They then discussed the Audit Letter, and
noted corrections of Page 6 of the letter, namely that the tax arrears were
16.6% and that the collection as a percentage of current taxation was 89%. They also discussed certain recommendations
contained within the letter.
Mayor
Oswald assumed the Chair at this time (3:20 p.m.).
BY-LAWS
By-law No. 21-09 – A
By-law to Assess and Levy the Rates Required for the Lawful Purposes of the
Municipality of Arran-Elderslie for 2009
Moved
by: Councillor Riley
Seconded
by: Councillor Charlton
That
By-law No. 21-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Riley
Seconded
by: Councillor Charlton
That By-law No. 21-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
By-law No. 22-09 – A
By-law to Exempt the Royal Canadian Legion Branches 144 (Chesley), 295
(Paisley) and 383 (
Moved
by: Councillor Eagleson
Seconded
by: Councillor Charlton
That
By-law No. 22-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Eagleson
Seconded
by: Councillor Charlton
That By-law No. 22-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
By-law No. 23-09 – A
By-law to Authorize the Execution of an Agreement with the Grey Sauble
Conservation Authority
Moved
by: Councillor Herron
Seconded
by: Deputy Mayor Cumming
That
By-law No. 23-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Herron
Seconded
by: Deputy Mayor Cumming
That By-law No. 23-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
By-law No. 24-09 - A
By-law to Amend By-law No. 29-08, being a By-law to Amend the Municipal Code
(Supplemental Unemployment Benefit Plan)
Moved
by: Councillor Riley
Seconded
by: Councillor Charlton
That
By-law No. 24-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Riley
Seconded
by: Councillor Charlton
That By-law No. 24-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
By-law No. 25-09 – A
By-law to Amend the Municipal Code – Schedule G – Recreation and Cultural
Services – Parks and Recreation: Chesley Trailer Park – Schedule B: Licence
Agreement
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Charlton
That
By-law No. 25-09 be taken as read a first and second time.
Carried
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Charlton
That By-law No. 25-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
ADJOURNMENT
Moved
by: Councillor Eagleson
Seconded
by: Councillor Charlton
That
Council now adjourn to the call of the Mayor.
Carried
The meeting was adjourned at 3:38 p.m.
______________________________
Mayor
______________________________
Clerk