MUNICIPALITY OF ARRAN-ELDERSLIE
Council
Meeting - C#20-09
Monday, August 31, 2009
9:00 a.m.
Council Chambers
Municipal Administration Offices
His Worship
Mayor Ron Oswald
MINUTES
A special meeting of the Council of the
Municipality of Arran-Elderslie was held on Monday, August 31, 2009 at 9:00 a.m.
in the Council Chambers.
The following Members of Council were present:
Mayor Ron Oswald (Chair)
Deputy Mayor
Councillor Stacy Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Jack Riley
The following members of Staff were present:
A.P. Crawford, CAO/Clerk
V. Weppler, Works Manager
S. McLeod, Water and Sewer Foreman
K. Gunson, Works Foreman
B. McDougald, Works Foreman
ADOPTION
OF AGENDA
Moved
by: Councillor Riley
Seconded
by: Councillor Herron
That
the agenda be adopted as distributed by the Clerk.
Carried
DISCLOSURES
OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest
by Members of Council under the Municipal
Conflict of Interest Act at this time.
SCHEDULED
BUSINESS
Councillor Davis assumed the chair at this time
(9:06 a.m.) for discussion of the scheduled business for this meeting.
3.1 Review
of Winter Control and other Works Department Operational Matters
Discussion took place with respect
to the staff review and recommendations for winter control operations in the
Municipality, including revisions to the equipment fleet to undertake the
necessary work. Specifically addressed
was the proposed acquisition of a new tractor with associated attachments to
work out of the Arran Shop and the disposition of other surplus equipment that
cost money to maintain and which was not used.
Staff also discussed the proposed revisions to the winter control
program and increasing the level of service offered to the Recreation
Department with respect to snow clearing at the Tara Community Centre.
Discussion also took place with
respect to the contracts for snow hauling work in
Moved by: Councillor Davis
Seconded by: Councillor Herron
a) That Council direct Staff to proceed
with a Request for Proposal for the purchase of a tractor/loader/snowblower for
use by the Works Department at the Arran Shop;
b) That Staff be further directed to
proceed to dispose of excess equipment in the Works Department, as discussed at
this meeting.
Carried
The Works Manager provided
information with respect to the E-waste program and the initiative to
participate. He noted that if this
program was instituted, there would no longer be any charge to the municipal
resident for dropping off E-waste and that the Municipality would be paid a
small fee to ship it instead of the current situation where the Municipality
pays the cost of shipping and residents are charged to leave their
E-waste. He noted that all necessary
supplies to prepare the E-waste for shipping would be supplied. Council agreed to proceed with this
initiative.
The Works Manager also provided
information with respect to the tire stewardship program being instituted,
which would work in a similar fashion.
Residents would not be charged for dropping off their old tires, subject
to them being in an acceptable condition, and the Municipality would receive a
small stipend at the time the tires were hauled away. Council agreed to proceed with this
initiative as well.
General discussion also took place
with respect to the initial schematic designs proposed for the downtown Chesley
main street work. It was noted that
final designs would be presented to Council for confirmation before any tender
process was intiated. Council confirmed
its intention to proceed to tender in the Fall of 2009 with the work to take
place starting as early as possible in 2010.
3.2 SRW.09.22
– Award of Contract for
Councillor Davis provided an update
with respect to the outcome of the meeting with the Tara Water Users held on
August 27, 2009 at the Tara Community Centre.
He noted that they had agreed that the water tower project should go
ahead, and that there was still time to engage in further discussion with
respect to the financial matters relating to capital charges to the water
system users which was independent of the award of the contract.
Moved by: Councillor Eagleson
Seconded by: Councillor Riley
a) That the bid which meets the terms and
conditions of the tender for the construction of the Tara Water Tower Contract
No. OS-09-089-11-OSC, be awarded to Greatario Industrial Storage Systems Ltd.
at a price of $1,518,900.00, excluding GST;
b) That the necessary by-law be enacted
authorizing the Mayor and Clerk to execute the contract agreement upon the
written recommendation of the Works Manager;
c) That this project is funded by the
Building Canada Fund – Communities Component Grant, and the balance by the Tara
Water Users.
Carried
S. McLeod, Water and Sewer Foreman,
provided information with respect to the fourth break in the
A
recess was held at this time (10:52 a.m. – 11:00 a.m.).
Mayor
Oswald assumed the Chair at this time (11:00 a.m.).
3.3 SRCAO.09.44
– Tara Water Tower – Building
Moved by: Councillor Davis
Seconded by: Councillor Eagleson
a) That Council authorize the Mayor and
Clerk to execute the Contribution Agreement for Infrastructure Projects –
Intake 2 for the construction of the Tara Water Tower, BCF-CC File No. 27847 as
set out in SRCAO.09.44;
b) That
the necessary by-law be enacted.
Carried
3.4 Correspondence
from the Arran-Tara Agricultural Society requesting that Council declare a
half-day public holiday in the
Moved by: Councillor Eagleson
Seconded by: Councillor Herron
That Council proclaim the afternoon
of Wednesday, September 16, 2009 as a public holiday in the
Carried
BY-LAWS:
39-09 – A By-law to Authorize
the Execution of an Agreement with Greatario Industrial Storage Systems Ltd.
Moved
by: Councillor Eagleson
Seconded
by: Councillor Davis
That
By-law No. 39-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Eagleson
Seconded
by: Councillor Davis
That By-law No. 39-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
46-09 – A By-law to
Authorize the Execution of an Agreement with Her Majesty the Queen in Right of
Ontario as represented by the Minister of Energy and Infrastructure and by the
Minister of Agriculture, Food and Rural Affairs
Moved
by: Councillor Charlton
Seconded
by: Councillor Herron
That
By-law No. 46-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Charlton
Seconded
by: Councillor Herron
That By-law No. 46-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
RESOLUTION
TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:
Moved by: Councillor Herron
Seconded by: Councillor Charlton
That Council move into closed
session to consider personal matters about an identifiable individual,
including municipal or local board employees.
Carried
Council
moved into closed session and returned to open session (11:10 a.m. – 11:59
a.m.).
ADJOURNMENT
Moved
by: Councillor Riley
Seconded
by: Councillor Herron
That the
meeting be adjourned to the call of the Mayor.
Carried
The meeting was adjourned at 12:00 p.m.
______________________________
Mayor
______________________________
Clerk