MUNICIPALITY OF ARRAN-ELDERSLIE
Council
Meeting - C#22-09
Monday, September 14, 2009
9:00 a.m.
Council Chambers
Municipal Administration Offices
His Worship
Mayor Ron Oswald
MINUTES
A meeting of the Council of the Municipality of
Arran-Elderslie was held on Monday, September 14, 2009 at 9:00 a.m. in the
Council Chambers.
The following Members of Council were present:
Mayor Ron Oswald (Chair)
Deputy Mayor
Councillor Stacy Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Ross Herron
Councillor Jack Riley
The following members of Staff were present:
A.P. Crawford, CAO/Clerk
V. Weppler, Works Manager
S. McLeod, Water and Sewer Foreman
J. Marklevitz, Treasurer
B. McAllister, Facilities Foreman
K. Eke, Recreation Programmer
ADOPTION
OF AGENDA
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Eagleson
That
the agenda be adopted as distributed by the Clerk.
Carried
DISCLOSURES
OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Deputy Mayor Cumming disclosed a pecuniary
interest under the Municipal Conflict of
Interest Act with respect to an invoice from The Sports Bin contained in
the voucher, stating that she was the owner of the business.
MINUTES
OF PREVIOUS MEETINGS
Council
Meeting C#18-09 – August 10, 2009
Special
Council Meeting C#19-09 – August 17, 2009
Special
Council Meeting C#20-09 – August 31, 2009
Special
Council Meeting C#21-09 – September 8, 2009
Moved
by: Councillor Eagleson
Seconded
by: Councillor Davis
That the
minutes of Council meeting C#18-09 held August 10, 2009, Special Council
meeting C#19-09 held August 17, 2009, Special Council meeting C#20-09 held
August 31, 2009 and Special Council meeting C#21-09 held September 8, 2009 be
adopted.
Carried
BUSINESS
ARISING FROM THE MINUTES
There was no business arising from the minutes.
CORRESPONDENCE
The following items of correspondence on the
Council Agenda were discussed:
8.1.1 Royal Canadian Legion – Tara Branch – Proclamation
of “Legion Week” in
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Davis
That the week of September 20 – 26,
2009 be proclaimed as “Legion Week” in the
Carried
8.1.2 CUPE
Moved by: Councillor Riley
Seconded by: Councillor Davis
That Wednesday, October 21, 2009 be
proclaimed as “Child Care Worker and Early Childhood Educator Appreciation Day”
in the Municipality of Arran-Elderslie.
Carried
Moved by: Councillor Davis
Seconded by: Councillor Charlton
That the following items of
correspondence on the Council Agenda be received for information purposes:
8.2.1
8.2.2 Haldimand County Disaster Relief Committee –
in appreciation for contribution to the Disaster Relief effort
8.2.3 Grey Sauble Conservation Authority – minutes
of meeting held June 10, 2009
8.2.4 Bruce, Grey and Huron Disability
Transportation Corporation – minutes of meeting held June 30, 2009 and copy of
Accounts Receivable Policies and Procedures
8.2.5 Chesley & District Chamber of Commerce –
minutes of Executive Meeting held July 21, 2009
8.2.6 Hon. Jim Watson, Minister of Municipal
Affairs and Housing – regarding the Provincial-Municipal Fiscal and Service
Delivery Review Update
8.2.7 Pat Carson, Secretary, Chesley Heritage and
8.2.8 William Palmer – providing information with
respect to the impact of wind energy towers
8.2.9 The Saugeen Economy – 2009 2nd
Quarter Update
8.2.10 Town of South Bruce Peninsula – notice of Open
House and Public Meeting regarding a Comprehensive Zoning By-law for the Town
of South Bruce Peninsula
8.2.11
8.2.12
i) Notice
of Decision of the Approval Authority regarding AEOPA#3 (
ii) Notice
of No Appeal – Darcy Healy –
iii) Notice
of No Appeal/Declaration – AEOPA#1 – 149 Park Pt Lot O 1st6 Ave W/S
subj to easement (Chesley) - Beitz
iv) Correspondence
with residents:
a) Nathan Rhody – 65 4th
b) Phil
Eagleson – Con 13 N Pt Lots 1 & 2 (
Carried
STAFF REPORTS
9.6 CHIEF ADMINISTRATIVE OFFICER – A.P.
Crawford
ii) SRCAO.09.47
– Tile Loan Rating By-law
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Davis
That SRCAO.09.47 be received and
that proposed By-law No. 47-09 be enacted.
Carried
DELEGATIONS
Councillor Eagleson assumed the Chair for the
first delegation (9:16 a.m.)
7.1 Don Scott, Cuesta Planning Consultants,
provided a brief history of the MacDonald severance application in the former
Chris LaForest, Bruce County
Director of Planning and Economic Development, noted that a LEAR Study was a
local process and that, should one proceed, there would be a requirement for an
Official Plan Amendment after completion.
He advised that the County did not have funds in its 2009 budget and
recommended that the Municipality place a request for inclusion of funds in the
County’s 2010 budget to assist with the costs of a study.
Mayor
Oswald assumed the chair at this time (9:49 a.m.).
7.2 Inspector Klym, Detachment Commander,
South Bruce OPP, Sgts. J.A. LeBlanc, D. Tsitomeneas and C.D. Butler, were
present at the invitation of Council to discuss various matters related to
Community Policing within the Municipality.
Inspector Klym responded to
questions from Council with respect to the status of drug problems, especially
crystal meth, and noted that the concerns in Arran-Elderslie were no different
than in other rural communities. He also
advised that the OPP supported Community Watch programs within municipalities
and that they could be very successful and assist the police through greater
observation. Sgt. LeBlanc noted that
there was additional police presence in the Municipality due to the location of
the ESO, and pointed out that often constables were out on foot patrol in the
night time hours.
Discussion also took place with
respect to the benefits of entering into a Section 10 Police Services Agreement
contract versus the current Section 5.1 non-contract status.
A recess was held at this time (10:31 a.m. –
10:41 a.m.).
7.3 Dan McDonald, 35 Ross Street, Paisley,
requested that the Municipality not upgrade the north end of Ross Street to
municipal standards as part of the watermain construction project and that it
be left as a gravel road only.
Councillor Davis advised that
subsequent to a meeting on site on September 11, 2009, staff had reviewed the
matter with the on-site engineer, and confirmed that all of the work being
undertaken was within the municipal road allowance. It was noted that the alignment of the paved
portion of the road had been relocated to preserve some of the existing trees.
STAFF REPORTS
Councillor Davis assumed the Chair at this time
(11.05 a.m.) for the Works Department reports.
9.2 WORKS MANAGER – V. Weppler
Discussion took place with respect
to request of the delegation from
Council deferred discussion of the
status of the Silver Star project to the next meeting of Council, pending
receipt of further information.
Council took no further action with
respect to the contract for the clean out of the Meuser drain, pending receipt
of further information.
Council directed Staff to proceed
with the internal posting for a heavy equipment operator to replace Ray Bluhm
upon his retirement at the end of September and, in the event there was not a
suitable internal applicant, to proceed directly to an external posting.
V. Weppler, Works Manager, reviewed
the proposed tractor Request For Quotations document and noted the slight
revisions made since the agenda had been printed. Council directed staff to proceed with this
matter.
Council requested that Staff contact
Bill Murdoch, MPP to arrange a meeting to discuss applications for funding for
the Big Dig in Chesley and other projects.
V. Weppler, Works Manager, provided
an update on the record of site conditions work for the Municipally owned land
on
Councillor
Herron assumed the Chair at this time (11:48 a.m.) for the Finance reports.
9.1 TREASURER
– J. Marklevitz
i) Accounts
Payable Voucher
J. Marklevitz, Treasurer, responded to questions with
respect to various items listed on the Accounts Payable Voucher #15-09 dated
September 9, 2009.
Having
previously declared a pecuniary interest with respect to one invoice on the voucher,
Deputy Mayor Cumming refrained from discussing or voting on that item.
Moved by: Councillor Riley
Seconded by: Councillor Davis
That Accounts Payable Voucher #15-09
in the amount of $1,264,850.76 be paid.
Carried
A
recess was held at this time (11:59 a.m. – 12:56 p.m.).
Councillor Davis assumed the Chair at this time
(12:56 p.m.) for the Works Department Reports.
9.3 WATER AND SEWER FOREMAN – S. McLeod
ii) SRW.09.23
– Tara Water Distribution System –
Moved by: Councillor Davis
Seconded by: Councillor Riley
That Council
authorize the Water Forman to let Municipal forces replace the existing
watermain on
Carried
iii) SRW.09.24 – 2009 Arkwright Hall Drinking
Water System Inspection Report
Moved
by: Councillor Herron
Seconded
by: Councillor Davis
That Council direct
Staff to proceed with actions to meet the requirements of the Public Health
Inspector’s Directive regarding the 2009 Arkwright Hall Drinking Water System
Inspection Report as set out in SRW.09.24.
Carried
i) SRWA.09.03 – Items to be discussed
S. McLeod, Water and Sewer Foreman,
reviewed the various matters listed in SRWA.09.03.
Discussion took place with respect
to other possible options for the calculation of the capital charges for the
upgrades to the Tara Water System.
Council directed Staff to provide various scenarios for discussion at
the next meeting of the Tara Water Users Committee. Staff was further directed to confirm the
date of the next meeting with the Committee for either October 6th
or 7th at 7:00 p.m.
Deputy Mayor Cumming assumed the Chair at this
time (1:28 p.m.) for the Recreation Department reports.
9.4 FACILITIES FOREMAN – B. McAllister
i) SRFAC.09.07
– Items to be discussed – Facilities
B. McAllister, Facilities Foreman,
provided information to Council with respect to a meeting held with Barry
Woodyard regarding the portable stage.
Staff was directed to investigate various options including associated
costs and report back to a future meeting.
B. McAllister advised that he had
met with Daynard Bell with respect to the Bijou Theatre building and confirmed
that repair work was required on the heating system piping, and that possible
solutions for air conditioning were also being investigated. He confirmed that Staff would report back to
Council with findings.
Discussion
took place with respect to repair work to be undertaken on the Dawson House and
reviews and recommendations being compiled by the firm of Allen-Hastings
Limited. The CAO confirmed that she was
aware of this investigation.
9.5 RECREATION
PROGRAMMER – K. Eke
i) SRREC.09.10
– Items to be discussed – Recreation
K. Eke, Recreation Programmer, reviewed
the matters listed in SRREC.09.10.
Specific discussion took place with respect to providing the newly
forming
Discussion also took place with
respect to the condition of the skateboard park facility in Chesley. Staff was directed to remove it from service
for safety reasons and to investigate the concept of creating a BMX bike park
and report back at a future Council meeting.
Discussion also took place with
respect to the idea of setting up teen evenings at the Chesley Community
Centre. Staff was directed to proceed
with this initiative as discussed, including the purchase of used games and
other entertainment to an approximate amount of $200.00.
ii) SRREC.09.11
– Proposed 2010 and 2011 Swimming Pool Fees
Moved by: Councillor Charlton
Seconded by: Deputy Mayor Cumming
a) That the proposed Swimming Pool fees
for the 2010 and 2011 seasons be approved as set out in Appendices A and B to
SRREC.09.11;
b) That the
necessary by-law be enacted to amend the Municipal Code.
Carried
iii) SRREC.09.12
– Proposed 2010 and 2011
Moved by: Councillor Charlton
Seconded by: Deputy Mayor Cumming
a) That the proposed
b) That the
necessary by-law be enacted to amend the Municipal Code.
Carried
Mayor
Oswald assumed the chair at this time (2:14 p.m.).
OTHER BUSINESS
Request for Terms of Reference for Land
Evaluation and Review Study
Moved by: Councillor Eagleson
Seconded by: Councillor Riley
That
the Municipality of Arran-Elderslie request the Bruce County Planning and
Economic Development Department, in conjunction with Council, to prepare Terms
of Reference for a Land Evaluation and Area Review (LEAR) Study for the
Municipality of Arran-Elderslie.
Carried
STAFF
REPORTS (CONTINUED)
9.6 CHIEF ADMINISTRATIVE OFFICER – A.P.
Crawford
i) SRCAO.09.45
–
Moved by: Deputy
Mayor Cumming
Seconded by: Councillor
Davis
a) That
Council authorize the Mayor and Clerk to execute the Infrastructure Stimulus
Fund Contribution Agreement for the construction of the Ross Street Watermain
in
b) That
the necessary by-law be enacted.
Carried
iii) SRCAO.09.48
– NWMO DGR Community Partnership Program
Moved by: Councillor
Davis
Seconded by: Councillor
Herron
a) That
Council support the proposed upgrades to the Arkwright Hall as set out in
SRCAO.09.48;
b) That
the Chief Administrative Officer be directed to proceed with an application to
the NWMO DGR Community Partnership Program for funding to undertake the proposed
upgrades.
Carried
iv) SRCAO.09.49 – Request to Initiate Process
to Name a
Moved by: Councillor
Charlton
Seconded by: Deputy
Mayor Cumming
a) That Council direct the Chief
Administrative Officer to initiate the formal process to name the private road
extending northward from the northerly limit of
b) That a Public Hearing into this matter
be scheduled for 9:15 a.m. on Tuesday, October 13, 2009 in the Council
Chambers.
Carried
REPORTS OF MEMBERS OF COUNCIL
i) Councillor Charlton
Councillor
Charlton advised that he had had a quiet month and that there had not yet been
a meeting of the Building Committee for the Chesley Medical Clinic Expansion Project. He undertook to keep the Chief Administrative
Officer informed of any upcoming meetings.
ii) Councillor Herron
Councillor Herron advised that the Province had
amended the wording in the Terms of Reference for the Source Water Protection
work to reflect “fair funding” rather than the original “full funding”.
iii) Councillor Riley
Councillor Riley reported that the 2009 Bruce
County Ploughing Match had been successful and that there had been good
attendance at the recent Paisley Fall Fair.
iv) Councillor Eagleson
Councillor Eagleson advised that he had nothing
to report that had not been addressed elsewhere at this meeting.
v) Councillor Davis
Councillor Davis advised that he had
received enquiries from residents outside the Municipality but within the area
serviced by the
Councillor Davis requested that the
Chief Administrative Officer write to the local MP and MPP with respect to mandating
minimum and reasonable sentences for those convicted of offences. Council concurred with this request.
Councillor Davis requested that
Staff investigate the use of “moratorium legislation” to permit the
Municipality to undertake land use studies.
vi) Deputy Mayor Cumming
Deputy Mayor Cumming provided an
update with respect to the status of doctors working out of the Paisley Medical
Clinic and the recent additions to the
Deputy Mayor Cumming also requested
that Council revisit the water service capital charges applied to future
development in
vii) Mayor Oswald
Mayor Oswald reviewed his meeting schedule and events
he had attended since the last meeting of Council.
Mayor Oswald discussed a draft
letter to be sent to the Premier on behalf of Council with regard to the wind
turbine issue. Council agreed to the
concept and requested that this matter be addressed.
BY-LAWS
47-09 – A By-law to Impose
Rates in Respect of money Borrowed under the Tile Drainage Act
Moved
by: Councillor Davis
Seconded
by: Councillor Charlton
That
By-law No. 47-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Davis
Seconded
by: Councillor Charlton
That By-law No. 47-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
48-09 – A By-law to
Authorize the Execution of an Agreement with Her Majesty the Queen in Right of
Ontario as represented by the Minister of Energy and Infrastructure and by the
Minister of Agriculture, Food and Rural Affairs (ISF – Ross Street Watermain)
Moved
by: Councillor Riley
Seconded
by: Deputy Mayor Cumming
That
By-law No. 48-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Riley
Seconded
by: Deputy Mayor Cumming
That By-law No. 48-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
49-09 – A By-law to
Amend the Municipal Code – Schedule G – Recreation Facilities – Pool Fees and
Schedule G – Trailer Parks: Chesley – Schedule A - Rates
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Davis
That
By-law No. 49-09 be taken as read a first and second time.
Carried
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Davis
That By-law No. 49-09
be taken as read a third time and finally passed and that the Mayor and Clerk
be authorized to sign same and have the seal of the Corporation attached
thereto.
Carried
MOTION
TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Davis
That Council move into closed
session to discuss matters about an identifiable individual, including
municipal or local board employees.
Carried
Council moved into closed session and returned
to open session (3:24 p.m. – 3:54 p.m.).
ADJOURNMENT
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Eagleson
That the
meeting be adjourned to the call of the Mayor.
Carried
The meeting was adjourned at 3:55 p.m.
______________________________
Mayor
______________________________
Clerk