MUNICIPALITY OF ARRAN-ELDERSLIE

 

           

Council Meeting - C#23-09

 

Monday, September 28, 2009

9:00 a.m.

 

Council Chambers

Municipal Administration Offices

1925 Bruce County Road 10

Chesley, Ontario

 

 

His Worship

Mayor Ron Oswald

 

 

MINUTES

 

A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, September 28, 2009 at 9:00 a.m. in the Council Chambers.

 

The following Members of Council were present:

 

Mayor Ron Oswald (Chair)

Deputy Mayor Mary Cumming

Councillor Stacy Charlton

Councillor Mark Davis

Councillor Paul Eagleson

Councillor Ross Herron

Councillor Jack Riley

 

The following members of Staff were present:

 

A.P. Crawford, CAO/Clerk

V. Weppler, Works Manager

S. McLeod, Water and Sewer Foreman

J. Marklevitz, Treasurer

 

 

ADOPTION OF AGENDA

 

            Moved by:        Councillor Charlton

            Seconded by:   Deputy Mayor Cumming

 

            That the agenda be adopted as distributed by the Clerk.

 

                                                                                    Carried

 

 

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

There were no disclosures of pecuniary interest by Members of Council under the Municipal Conflict of Interest Act at this time.

 

MINUTES OF PREVIOUS MEETING

 

Council Meeting C#22-09 – September 14, 2009

 

            Moved by:        Councillor Herron

            Seconded by:   Councillor Riley

 

            That the minutes of Council meeting C#22-09 held September 14, 2009 be adopted.

 

                                                                                    Carried

 

 

BUSINESS ARISING FROM THE MINUTES

 

There was no business arising from the minutes.

 

 

SPECIAL ANNOUNCEMENT

 

Mayor Oswald announced that the Municipality had hired Stephen Walmsley as its Chief Building Official and introduced him to the meeting.  He also expressed the Municipality’s appreciation to Terry Tuck, Acting CBO and Ray Holliday, both from the Municipality of Brockton and to Brian Green and his staff from the City of Owen Sound for their assistance during the time of transition.

 

 

BY-LAW

 

By-law No. 51-09 – A By-law to Appoint a Chief Building Official

 

            Moved by:        Councillor Riley

            Seconded by:   Councillor Davis

 

            That By-law No. 51-09 be taken as read a first and second time.

 

                                                                                    Carried

 

            Moved by:        Councillor Riley

            Seconded by:   Councillor Davis

 

            That By-law No. 51-09 be taken as read a third time and finally passed and that the Mayor and Clerk be authorized to sign same and have the seal of the Corporation attached thereto.

 

                                                                                    Carried

 

 

CORRESPONDENCE

 

The following items of correspondence on the Council Agenda were discussed:

 

8.1.1    Request for Proclamation – Lupus Awareness Month

 

            Moved by:        Deputy Mayor Cumming

            Seconded by:   Councillor Charlton

 

            WHEREAS Lupus is an autoimmune disease that can cause severe damage to the tissue and organs in the body and, in some cases, death;

 

            AND WHEREAS more than five million people worldwide suffer the devastating effects of this disease and each year over one hundred thousand young women, men and children are newly diagnosed with lupus, the great majority of whom are women of childbearing age;

 

            AND WHEREAS medical research efforts into lupus and the discovery of safer, more effective treatments for lupus patients are under-funded in comparison with diseases of comparable magnitude and severity;

 

            AND WHEREAS many physicians are unaware of symptoms and health effects of lupus, causing people with lupus to suffer for many years before they obtain a correct diagnosis and medical treatment;

 

            AND WHEREAS there is a deep, unmet need to educate and support individuals and families affected by lupus;

 

            AND WHEREAS There is an urgent need to increase awareness in communities of the debilitating impact of lupus;

 

            NOW THEREFORE the Council of the Municipality of Arran-Elderslie hereby proclaims the month of October, 2009 as “Lupus Awareness Month” and requests increases in public and private sector funding for medical research on lupus, targeted education programmes for health professionals, patients and the public, and recognition of lupus as a significant public health issue.

 

                                                                                    Carried

 

 

DELEGATIONS

 

7.1       Paul Hill and Jennifer Harris addressed Council with respect to a proposal to create an Arran-Elderslie Cultural Centre and how it would benefit the Municipality.  They pointed out the advantages to a municipality-wide organization and reviewed the proposal presented which would see the Municipality making the direct application to the Community Prosperity Fund.  They confirmed that they were still working on the budget for this proposal.  Council expressed its support in principle for this proposal and requested that they report back at the October 13, 2009 meeting with final figures.

 

 

Councillor Davis assumed the Chair (9:45 a.m.) for the presentation with respect to the proposed works in downtown Chesley.

 

7.2       Rakesh Sharma and George Prentice of Genivar LLP provided information with respect to the proposed reconstruction in downtown Chesley.  They reviewed the engineering drawings for the section of 1st Avenue South from the bridge to 4th Street, and the second section from 4th Street south to 7th Street, and provided cost estimates for the proposed work.

 

            Kara Van Myall and Jakob Van Dorp of the Bruce County Planning and Economic Development Department, provided recommendations with respect to the streetscape works to be included as part of the project, and specifically ways to highlight the intersections and to provide greater ambiance to the downtown area.

 

            Discussion took place with respect to the costs associated with this project and how they related to the costs for the sanitary sewer rehabilitation project already planned.  Council requested that staff work with the consultants to provide revised calculations and that a special meeting of Council be scheduled as soon as possible once this material was available.

 

 

A recess was held (11:08 a.m. – 11:29 a.m.).

 

 

STAFF REPORTS

 

9.2       WORKS MANAGER – V. Weppler

 

i)          Discussion took place with respect to the matters listed on the Works Department Report.  Council agreed to sell the 1989 GMC Topkick truck to Pat Bridge at a price of $5,000.

 

            Discussion also took place with respect to an insurance claim that would be under the Municipality’s deductible amount.

 

            Moved by:        Councillor Eagleson

            Seconded by:   Councillor Davis

 

            That Council accept the offer from Pat Bridge to purchase the surplus 1989 GMC Topkick single axle truck for $5,000.00 plus GST, as is and where is.

 

                                                                                    Carried

 

            Moved by:        Councillor Davis

            Seconded by:   Councillor Charlton

 

            a)         That Council approve the payment for repairs to Len Phillippi’s truck resulting from damage incurred June 29, 2009;

 

            b)         That the Municipality pay directly to the repair company to a maximum of $1,486.52.

 

                                                                                    Carried

 

ii)         SRW.09.25 – Tractor/Loader/Snowblower

 

            Moved by:        Councillor Davis

            Seconded by:   Councillor Charlton

 

            That the Municipality purchase a New Holland 6030 Plus tractor from Robert’s Farm Equipment at a cost of $87,066.50 including applicable taxes, as set out in SRW.09.25.

 

                                                                                    Carried

 

 

A recess was held at this time (12:11 p.m. – 12:57 p.m.).

 

 

RESOLUTION TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:

 

            Moved by:        Councillor Herron

            Seconded by:   Councillor Charlton

 

            That Council move into closed session to consider proposed or pending acquisition or disposition of real property, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

                                                                                    Carried

 

Council moved into closed session and returned to open session (12:58 p.m. –2:54 p.m.).

 

 

A recess was held at this time (2:46 p.m. – 2:54 p.m.).

 

 

STAFF REPORTS CONTINUED

 

Councillor Herron assumed the Chair at this time (2:54 p.m.) for the Finance reports.

 

9.1       TREASURER – J. Marklevitz

 

i)          Accounts Payable Voucher

 

            J. Marklevitz, Treasurer, responded to questions with respect to various items listed on the Accounts Payable Voucher #16-09 dated September 23, 2009.

 

            Moved by:        Councillor Herron

            Seconded by:   Councillor Charlton

 

            That Accounts Payable Voucher #16-09 in the amount of $1,194,574.84 be paid.

 

                                                                                    Carried

 

ii)         SRFIN.09.02 – Hardware, Software Upgrades and Data Disaster Recovery

 

            Moved by:        Councillor Riley

            Seconded by:   Councillor Charlton

 

            a)         That six desktop computers and one server and related software including Adobe Standard and Office 2007 be replaced at an approximate cost of $13,500 to be financed from the Office Equipment Reserve as quoted from Craig McKinnon;

 

            b)         That a Backup and Disaster Recovery System including an eight outlet Uninterruptible Power Supply be purchased at a cost of $4,716.62 including taxes, as well as a monthly fee of $175.00 for the management of the backup as well as the off site remote storage from Centre for Computer Services Inc., Hanover, to be financed from the Office Equipment Reserve.

 

                                                                                    Carried

 

 

Councillor Davis assumed the Chair at this time (3:13 p.m.) for the Works Department reports.

 

9.3       WATER AND SEWER FOREMAN – S. McLeod

 

i)          SRW.09.26 – Payment Plan for south end residents in the former Elderslie Township on the Chesley Water System

 

            Moved by:        Councillor Charlton

            Seconded by:   Deputy Mayor Cumming

 

            a)         That Council adopt the payment plan for south end residents in the former Elderslie Township on the Chesley Water System;

 

            b)         That proposed By-law No. 50-09 be enacted.

 

                                                                                    Carried

Deputy Mayor Cumming assumed the Chair at this time (3:22 p.m.) for the Recreation Department Reports.

 

9.4       RECREATION PROGRAMMER – K. Eke

 

i)          SRREC.09.13 – Items to be discussed – Recreation

 

            In the absence of the Recreation Programmer, the Chief Administrative Officer discussed a request by the organizer of a recent benefit held at the Chesley Community Centre for relief from the cost of the facility rental with the intention that the additional money be added to the funds already raised.

 

            Council discussed this matter and agreed to provide a donation of $100.00 toward the cause, being approximately one half of the cost of the facility rental.

 

            Deputy Mayor Cumming provided an update with respect to the recent hiring of staff within the Recreation Department, including Randy Posthumus being the full time Facility Attendant in Tara and two other individuals joining the staff as part-time facility attendants in Chesley and Tara.

 

            Deputy Mayor Cumming also provided an update on behalf of the Facilities Foreman with respect to the issues at the Chesley Pool that were still being addressed, including repairs to damage to the liner in the shallow end resulting from vandalism.

 

 

Mayor Oswald assumed the Chair at this time (3:35 p.m.).

 

9.5       CHIEF ADMINISTRATIVE OFFICER – A.P. Crawford

 

i)          SRCAO.09.50 – Tile Drain Loan Borrowing By-law

 

            Moved by:        Councillor Davis

            Seconded by:   Councillor Charlton

 

            That SRCAO.09.50 be received and that proposed By-law No. 52-09 be enacted.

 

                                                                                    Carried

 

 

REPORTS OF MEMBERS OF COUNCIL

 

      i)    Deputy Mayor Cumming

 

            Deputy Mayor Cumming advised that she had attended the Chesley Community Watch meeting on behalf of Councillor Charlton.  She relayed the information received with respect to the potential to create a community patrol in the same manner as Dorchester, Ontario had done and noted that with the proper organization the OPP would be supportive of this effort.

 

            Deputy Mayor Cumming provided information from a meeting of the Brockton and Area Family Health Team and confirmed that the second doctor would start to see patients in Paisley on November 3rd.  She also supplied information regarding an individual who worked for the doctors to ensure that the necessary facilities were available for them to practice at various facilities.

 

            Deputy Mayor Cumming also provided information with respect to riverside instability that had begun to appear at the Paisley Trailer Park and requested that Councillor Riley speak with staff at the Saugeen Valley Conservation Authority with respect to this matter.

 

      ii)   Councillor Davis

 

            Councillor Davis discussed the recent meeting of the Paisley and District Joint Fire Board with respect to the upcoming dissolution of the organization.  He advised that the Board had authorized Fire Chief Bonderud to work with the Fire Chiefs in Kincardine and Brockton on the logistics of service provision after the dissolution of the Board, and that Arran-Elderslie staff would be working with respect to the financial implications.  He also noted that there was an upcoming public meeting to be held in Kincardine with respect to this matter and that he and Deputy Mayor Cumming would attend.

 

      iii)  Councillor Eagleson

 

            Councillor Eagleson advised that he had attended the recent meeting of BASWRA and that things were going well.

 

      iv)  Councillor Riley

 

            Councillor Riley noted that the parade and Fall Fair in Tara had been excellent and well attended.

 

      v)   Councillor Herron

 

            Councillor Herron advised that Jim Manicom was retiring from the Grey Sauble Conservation Authority and that the Authority was actively recruiting to hire his replacement.

 

            Councillor Herron also discussed the results of the request for proposals for the new Tara-Arran Fire Department tanker truck and requested that Council award the contract for purchase, noting that there was a deadline after which additional emission equipment would be required at an additional cost.

 

 

OTHER BUSINESS

 

Purchase of Tanker/Pumper Truck – Tara-Arran Volunteer Fire Department

 

            Moved by:        Councillor Herron

            Seconded by:   Councillor Eagleson

 

            That Council award the contract for the purchase of an 1,800 I.G. Tanker/Pumper truck for the Tara-Arran Volunteer Fire Department from Dependable Emergency Vehicles as set out in Proposal #F-11143R dated September 22, 2009 at a cost of $217,000.00 plus GST.

 

                                                                                    Carried

 

 

REPORTS OF MEMBERS OF COUNCIL CONTINUED

 

      vi)  Councillor Charlton

 

            Councillor Charlton advised that he had attended a meeting of Saugeen Country Tourism and that they were working on the 2010 magazine.

 

            Councillor Charlton provided an update with respect to the Chesley and District Chamber of Commerce general meeting held at the Klages Mill and at which the results of the “First Impressions” of Chesley were presented.

 

            Councillor Charlton also advised of an upcoming Building Committee meeting for the Chesley Medical Clinic Expansion project.

      vii) Mayor Oswald

 

            Mayor Oswald reviewed his meeting schedule and events he had attended since the last meeting of Council. 

 

 

CORRESPONDENCE CONTINUED

 

8.1.2    Canadian Blood Services – Notice of October Blood Donor Clinic

 

 

            Moved by:        Councillor Charlton

            Seconded by:   Councillor Riley

 

            That Council support the upcoming Blood Donor Clinic to be held at the Chesley Community Centre on Friday, October 23, 2009 from 2:30 p.m. to 7:00 p.m.

 

                                                                                    Carried

 

 

Moved by:        Councillor Charlton

Seconded by:   Councillor Eagleson

 

            That the following items of correspondence on the Council Agenda be received for information purposes:

 

            8.2.1    Bruce Grey and Huron Disability Transportation Corporation – minutes of meeting held July 30, 2009

 

            8.2.2    Grey Sauble Conservation Authority – minutes of meeting held August 12, 2009

 

            8.2.3    Hon. Rob Merrifield, Minister of State for Transport, regarding Council’s resolution concerning rural postal services

 

            8.2.4    Paisley & District Fire Department Joint Board – minutes of meeting held May 12, 2009

 

            8.2.5    Bruce County Planning

                        i)          Notice of Decision with respect to Bruce County Official Plan Amendment No. 126 (Tara)

 

            8.2.6    Correspondence from John Gerritson, Minister of the Environment, regarding the Renewable Energy Approval process.

 

            8.2.7    Correspondence from David Smith, Senior Planner, County of Bruce, providing information regarding Council’s enquiry about the potential to enact an Interim Control By-law.

 

                                                                                    Carried

 

 

BY-LAWS

 

50-09 – A By-law to Amend the Municipal Code – Schedule D – Environmental Services

 

            Moved by:        Councillor Eagleson

            Seconded by:   Councillor Charlton

 

            That By-law No. 50-09 be taken as read a first and second time.

 

                                                                                    Carried

 

            Moved by:        Councillor Eagleson

            Seconded by:   Councillor Charlton

 

            That By-law No. 50-09 be taken as read a third time and finally passed and that the Mayor and Clerk be authorized to sign same and have the seal of the Corporation attached thereto.

 

                                                                                    Carried

 

52-09 – A By-law to Raise Money for the Construction of Drainage Works under the Tile Drainage Act

 

            Moved by:        Councillor Davis

            Seconded by:   Councillor Herron

 

            That By-law No. 52-09 be taken as read a first and second time.

 

                                                                                    Carried

 

            Moved by:        Councillor Davis

            Seconded by:   Councillor Herron

 

            That By-law No. 52-09 be taken as read a third time and finally passed and that the Mayor and Clerk be authorized to sign same and have the seal of the Corporation attached thereto.

 

                                                                                    Carried

 

53-09 – A By-law to Amend the Municipal Code – Schedule A – General Government – Council, Boards, Committees:  Rules of Procedure

 

            Moved by:        Councillor Eagleson

            Seconded by:   Councillor Charlton

 

            That By-law No. 53-09 be taken as read a first and second time.

 

                                                                                    Carried

 

            Moved by:        Councillor Eagleson

            Seconded by:   Councillor Charlton

 

            That By-law No. 53-09 be taken as read a third time and finally passed and that the Mayor and Clerk be authorized to sign same and have the seal of the Corporation attached thereto.

 

                                                                                    Carried

 

 

ADJOURNMENT

 

            Moved by:        Councillor Riley

            Seconded by:   Councillor Herron

 

            That the meeting be adjourned to the call of the Mayor.

 

                                                                                    Carried

 

 

The meeting was adjourned at 4:36 p.m.

 

 

 

______________________________

Mayor

 

 

 

______________________________

Clerk