MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting - C#26-09

Monday, October 26, 2009

9:00 a.m.

Council Chambers

Municipal Administration Offices

1925 Bruce County Road 10

Chesley, Ontario

His Worship

Mayor Ron Oswald

MINUTES

A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, October 26, 2009 at 9:00 a.m. in the Council Chambers.

The following Members of Council were present:

Mayor Ron Oswald (Chair)

Deputy Mayor Mary Cumming

Councillor Stacy Charlton

Councillor Mark Davis

Councillor Paul Eagleson

Councillor Ross Herron

Councillor Jack Riley

The following members of Staff were present:

A.P. Crawford, CAO/Clerk

J. Marklevitz, Treasurer

V. Weppler, Works Manager

K. Eke, Recreation Programmer

S. McLeod, Water and Sewer Foreman

ADOPTION OF AGENDA

Moved by: Deputy Mayor Cumming

Seconded by: Councillor Charlton

That the agenda be adopted as distributed by the Clerk.

Carried

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

There were no disclosures of pecuniary interest by Members of Council under the Municipal Conflict of Interest Act at this time.

MINUTES OF PREVIOUS MEETING

Council Meeting C#25-09 – October 13, 2009

Moved by: Councillor Charlton

Seconded by: Councillor Riley

That the minutes of Council meeting C#25-09 held October 13, 2009 be adopted.

Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

CORRESPONDENCE

Moved by: Councillor Charlton

Seconded by: Deputy Mayor Cumming

That the following items of correspondence on the Council Agenda be received for information purposes:

8.2.1 Grey Sauble Conservation Authority – minutes of meeting held September 9, 2009

8.2.2 Grey Bruce Regional Economic Development Partnership Summary – September 2009

8.2.3 Drinking Water Source Protection – Profile Bulletin – October 2009

8.2.4 AMO Alert No. 09/069 – Report to Members of September 2009 Board meeting

8.2.5 Bruce, Grey and Huron Disability Transportation Corporation – minutes of meeting held August 25, 2009 and excerpts from consultant’s Reports considered at October 7, 2009 Board meeting including Financial Statement Summary for the period ending September 30, 2009

8.2.6 Nuclear Waste Management Organization – Community consultation for OPG’s Low and Intermediate Level Radioactive Waste Deep Geologic Repository Project

8.2.7 Bill Murdoch, MPP – response to correspondence regarding mandatory minimum prison terms for illicit drug-related convictions

Carried

DELEGATION

7.1 David Smith, Senior Planner, Bruce County Planning and Economic Development Department, provided information with respect to possible alternatives to enacting an interim control by-law under the Planning Act to control the location of industrial/commercial wind turbine complexes within the Municipality. Specifically, discussion took place with respect to the tools that might be possible to use under the Ontario Heritage Act and the Municipal Act and the merits and possible drawbacks with related to each. He also suggested that Council contact the Medical Officer of Health to determine how she might be assisted with respect to compiling epidemiological evidence relating to the health risks believed to be associated with wind turbine installations. He also suggested contacting other municipalities and organizations that had undertaken work related to the ideas discussed at this meeting to see what assistance or information they could offer with respect to this matter.

Keith Stelling, a resident of the Municipality, also addressed Council with respect to this matter, and noted that the documentation he had previously provided contained information related to studies and evidence of health risks.

Moved by: Councillor Davis

Seconded by: Councillor Charlton

That, because of new information that has just recently come to light regarding an interim control by-law relating to industrial wind turbines and the best avenue to accomplish it, Council agree to delay enacting the proposed interim control by-law until the next regularly scheduled Council meeting, pending receipt of further information, so as to make an informed decision.

Carried

A recess was held (10:32 a.m. – 10:56 a.m.).

Councillor Herron assumed the Chair for the Finance reports at this time.

STAFF REPORTS

9.1 TREASURER – J. Marklevitz

i) Accounts Payable Voucher

J. Marklevitz, Treasurer, responded to questions with respect to various items listed on the Accounts Payable Voucher #18-09 dated October 21, 2009.

Moved by: Councillor Herron

Seconded by: Councillor Riley

That Accounts Payable Voucher #18-09 in the amount of $583,938.29 be paid.

Carried

Discussion took place with respect to a request from the Grey Bruce Public Health Unit for the Municipality to act as the host municipality for a Trillium Grant Application for PLAY Bruce Grey. Staff confirmed that this request would not impair any applications by the Municipality itself for Trillium Grants for other purposes. Council supported this request.

Discussion also took place with respect to the necessary expense of funds to replace the boiler at the Chesley Community Centre due to an incident over the past weekend.

Moved by: Deputy Mayor Cumming

Seconded by: Councillor Charlton

That Council accept the quotation from Gary Lang Plumbing and Heating of $6,043.96 for a new high efficiency Energy Star boiler for the Chesley Community Centre.

Carried

Deputy Mayor Cumming assumed the Chair at this time (11:18 a.m.) for the Recreation Department reports.

9.2 RECREATION PROGRAMMER – K. Eke

i) SRREC.09.14 – Proposed Municipal Facilities Subsidization Equity Policy

K. Eke, Recreation Programmer, reviewed the proposed Municipal Facilities Subsidization Equity Policy set out in SRREC.09.14 and responded to questions from Members of Council.

Moved by: Councillor Charlton

Seconded by: Deputy Mayor Cumming

That the proposed Municipal Facilities Subsidization Equity Policy, as set out in SRREC.09.14, be adopted.

Carried

Discussion took place with respect to a recent meeting held with representatives of the Bluewater District School Board, representatives of the schools in Chesley, the Mayor and the Chief Administrative Officer to discuss the status of the Reciprocal Agreement between the former Town of Chesley and the former Bruce County Board of Education. It was agreed that staff, Deputy Mayor Cumming and Councillor Charlton would attempt to meet with representatives of the School Board and each of the schools within the Municipality to discuss any common ground that might allow for new reciprocal agreements that would not place undue costs on either party in relation to the benefits gained by the other, with a report back to the next Council meeting.

Mayor Oswald assumed the Chair at this time (11:40 a.m.).

DELEGATIONS CONTINUED

Ms. Lorrie Gillis, a resident of the Municipality of Grey Highlands, addressed Council with respect to the industrial wind turbine issue and provided information with respect to a health survey currently underway to document the effects of wind turbines. She also noted that residents in Prince Edward County had launched a legal challenge with respect to the Green Energy Act in the courts.

Councillor Davis assumed the Chair at this time (11:48 a.m.) for the Works Department reports.

9.3 WATER AND SEWER FOREMAN – S. McLeod

i) SRW.09.27 – Capital Charge to the Tara Water Users for Projects and Reserve Funds

Council confirmed that the interest rates for payment options should be set at 4% for a 5-year term and 6% for a 10-year term.

Moved by: Councillor Eagleson

Seconded by: Councillor Davis

That Council adopt the proposed payment plan for the Tara Water Users based on the recommendation of the Tara Water Committee as set out in SRW.09.27.

Carried

Mayor Oswald assumed the Chair at this time (12:10 p.m.).

9.4 CHIEF ADMINISTRATIVE OFFICER – A.P. Crawford

i) SRCAO.09.55 – Declaration of a Parcel of Land to be Surplus for the Purpose of Sale to Hydro One Networks Inc.

Moved by: Councillor Charlton

Seconded by: Councillor Riley

a) That Council declare the parcel of land behind the Hawkins Distribution Station in Chesley, more particularly described as Part 1 on Plan 3R-9001, to be surplus to the Municipality’s requirements;

b) That Council offer the subject parcel of land to Hydro One Networks Inc., being an abutting landowner, for a price of $1,900 based on an appraisal undertaken by Andrew, Thompson and Associates Ltd.;

c) That the purchaser be responsible for all legal and other costs associated with the purchase of this land;

d) That Staff be directed to initiate the procedures required to effect the disposition of this land to Hydro One Networks Inc. in accordance with the Municipal Code – Schedule A – General Government – Legal: Sale of Real Property including posting a notice on the Municipality’s website for a period of two weeks to provide notice to the public of the proposed sale;

e) That the Mayor and Clerk be authorized to execute all documents required for this sale and that the necessary by-law be enacted.

Carried

BY-LAW

58-09 – A By-law to Authorize the Execution of Various Agreements and Documents with respect to the Disposition of Certain Lands in the former Town of Chesley

Moved by: Councillor Charlton

Seconded by: Councillor Herron

That By-law No. 58-09 be taken as read a first and second time.

Carried

Moved by: Councillor Charlton

Seconded by: Councillor Herron

That By-law No. 58-09 be taken as read a third time and finally passed and that the Mayor and Clerk be authorized to sign same and have the seal of the Corporation attached thereto.

Carried

A recess was held at this time (12:15 p.m. – 1:21 p.m.).

Councillor Davis assumed the Chair at this time for the Works Department Reports.

9.5 WORKS MANAGER – V. Weppler

i) SRW.09.28 – Tender Approval – Sewer Lining in Chesley

Moved by: Councillor Charlton

Seconded by: Councillor Davis

a) That the bid which meets the terms and conditions of the tender for the lining of the Chesley Sanitary, Contract No. OS-08-089-11-OS be awarded to Clean Water Works Inc. at a price of $284,688.60 for Part A and $96,227.25 for Part B, excluding GST.

b) That the necessary by-law be enacted authorizing the Mayor and Clerk to execute the contract agreement upon the written recommendation of the Works Manager;

c) That this project is funded by the Municipal Rural Infrastructure Fund and the balance by the Chesley Sewer Users.

Carried

Councillor Herron discussed the results of a recent meeting with respect to the Silver Star property in Allenford and the status of the remediation efforts.

Councillor Eagleson reported on the results of the work undertaken by the Works Department staff to the north side of the Tara Public Library building and the order of a new HVAC unit.

Mayor Oswald assumed the Chair at this time (1:59 p.m.).

REPORTS OF MEMBERS OF COUNCIL

i) Deputy Mayor Cumming

Deputy Mayor Cumming discussed the ongoing concerns with respect to the status of a lot or lots on Alma Street in Paisley and the conflicting information the owners had received from various sources.

ii) Councillor Davis

Councillor Davis reminded Members of Council of a wind turbine information meeting to be held in Keady on October 27, 2009.

iii) Councillor Eagleson

Councillor Eagleson provided an update with respect to the resolution of a 911 civic addressing issue in Tara.

iv) Councillor Riley

Councillor Riley advised that he had no additional matters to report at this time.

v) Councillor Heron

Councillor Heron advised that he had no additional matters to report at this time.

vi) Councillor Charlton

Councillor Charlton provided updates with respect to the various tourism and economic development meetings he had attended in the last two weeks, and provided information relating to the outcomes of each.

vii) Mayor Oswald

Mayor Oswald reviewed his meeting schedule and events he had attended since the last meeting of Council.

Mayor Oswald announced that Bruce Power had donated $25,000 to the Chesley Medical Clinic Expansion Project and would be pleased to attend at a cheque presentation ceremony at the call of the Municipality.

OTHER BUSINESS

2010 Saugeen Shores Visitor Guide

Discussion took place with respect to proceeding with insertion of an advertisement in the 2010 Saugeen Shores Visitor Guide, as discussed at the previous Council meeting. Council agreed to further defer consideration of this matter to the next regularly scheduled Council meeting.

ADJOURNMENT

Moved by: Councillor Riley

Seconded by: Councillor Charlton

That the meeting be adjourned to the call of the Mayor.

Carried

The meeting was adjourned at 3:16 p.m.

______________________________

Mayor

______________________________

Clerk