MUNICIPALITY OF ARRAN-ELDERSLIE
Council Meeting - C#28-09
Monday, November 23, 2009
9:00 a.m.
Council Chambers
Municipal Administration Offices
His Worship
Mayor Ron Oswald
MINUTES
A meeting of the Council of the
Municipality of Arran-Elderslie was held on Monday, November 23, 2009 at 9:00
a.m. in the Council Chambers.
The following Members of Council
were present:
Mayor Ron Oswald (Chair)
Deputy Mayor Mary Cumming
Councillor Stacy Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Ross Herron
Councillor Jack Riley
The following members of Staff
were present:
C. McKinnon, Deputy Clerk
Treasurer
J. Marklevitz, Treasurer
V. Weppler, Works Manager
S. McLeod, Water and Sewer
Foreman
B. McAllister, Facility Foreman
S. Walmsley,
Chief Building Official
ADOPTION OF AGENDA
Moved
by: Councillor Riley
Seconded by: Deputy
Mayor Cumming
That
the agenda be adopted as distributed by the Deputy Clerk.
Carried
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of
pecuniary interest by Members of Council under the Municipal Conflict of Interest Act at this time.
MINUTES OF PREVIOUS MEETING
Council Meeting C#27-09 – November 9, 2009
Moved by: Deputy Mayor Cumming
Seconded
by: Councillor Riley
That
the minutes of Council meeting C#27-09 held November 9, 2009 be adopted.
Carried
BUSINESS ARISING FROM THE MINUTES
There was no business arising
from the minutes.
CORRESPONDENCE
The following items of
correspondence on the Council Agenda were discussed:
8.1. Saugeen Country Tourism – 2010 Grant
Moved
by: Councillor Charlton
Seconded
by: Councillor Riley
That Council
approve a grant of $1,500.00 for the Saugeen Country Tourism Association for
2010.
Carried
Moved
by: Deputy Mayor Cumming
Seconded by: Councillor Charlton
That
the following items of correspondence on the Council Agenda be received for
information purposes:
8.2.1 The Parents of Paisley Central School Community
Council – Thank You
8.2.2 South West Local Health Integration Network
– minutes of meeting held October 2009
8.2.3 South Bruce Grey Health Centre –
groundbreaking ceremony November 13, 2009
8.2.4 Grey Sauble Conservation - announcement of new
CAO
8.2.5 Bruce County Planning
i) Notice of Public Meeting – application
for minor variance – Robert & Evelyn Pearce (
ii) Notice
of Application for Consent to
iii) Request
for Comments – application for consent to sever land – R & C Posthumus
co Allan McDougald (Arran)
iv) Correspondence with residents:
a)
A & G Smith – Con 5 N Pt Lot 1 (Elderslie)
b)
Mitch Bracken – Lots 11 &
c)
Jo-Anne Tomori – Con 13 Pt Lot 1 & 2
(
d)
Alan McDougald – Con 8 Lot 27 (
STAFF REPORTS
Councillor
Herron assumed the Chair for the Finance reports at this time.
9.1 TREASURER – J. Marklevitz
i) Accounts Payable Voucher
J. Marklevitz, Treasurer, responded to questions
with respect to various items listed on the Accounts Payable Voucher #20-09
dated November 18, 2009.
Moved by: Councillor Herron
Seconded by: Councillor Riley
That Accounts Payable Voucher #20-09
in the amount of $497,736.52 be
paid.
Carried
ii) SRFIN.09.04 – 2010 Water Sewer &
Garbage Rates
Moved by: Councillor Davis
Seconded by: Deputy Mayor Cumming
That
SRFIN.09.04 be received and that the necessary by-law
be enacted.
Carried
iii) SRFIN.09.05 – 2010 Admin and Garbage Fees
Discussion took place on entrance permit fees. The Works Manager noted that the current policy was not clear. Council instructed the Works Manager to make a recommendation to Council in the New Year.
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Davis
That
SRFIN.09.05 be received and that the necessary by-law
be prepared.
Carried
Items for
Discussion - 2009 Surplus or Deficit
Moved by: Councillor Charlton
Seconded by: Councillor Herron
That the surplus
or deficit for 2009 be transferred to or from the working fund reserve.
Carried
Items for
Discussion – Flu Clinic
Moved by: Councillor Charlton
Seconded by: Councillor Herron
That
Council grant permission to the Grey Bruce Health Unit to use the Chesley
Community Centre for a flu clinic to be held on December 10, 2009.
Carried
Deputy Mayor Cumming assumed the Chair at this time for the Recreation Department reports.
9.4 FACILITIES
FOREMAN – Brian McAllister
i)
SRFAC.09.10 – Items to
be discussed - Facilities
B. McAllister,
Facilities Foreman, provided information to Council with respect to repairs to the headers at the three arenas. He noted that $2,000 had been budgeted for
inspections of headers, however problems were found in both
B. McAllister advised that the liquor inspector had attended the last recreation staff meeting to discuss renewing the liquor licence which expired at the end of the year. Council agreed that the licence should be renewed at this time but the matter should be reviewed further. Deputy Mayor, Mary Cumming noted that she would like to have a representative from another municipality with a liquor licence, as well as the liquor inspector attend a council meeting to discuss the issue.
Brian McAllister suggested that hand sanitizers should be placed in the three arenas; he noted that he was getting a costing for this. Council agreed with the suggestion.
Councillor Eagleson asked the Facilities Foreman if he had spoken to the Tara Works Foreman regarding repairs at the Tara library. He suggested that they meet with him there to go over things.
Deputy Mayor Cumming noted that Jason Weppler, Kids Play in Grey Bruce had inquired if Council would sponsor free skate at the three arenas. She noted that they had done this in the past. Council agreed.
Councillor Davis assumed the Chair at this time for the Works Department reports.
9.2 WORKS MANAGER – V. Weppler
i)
V. Weppler, Works Manager, reported that the Big Dig
in Chesley will be going to tender on November 27th, 2009 with a
closing date of December 17th, 2009.
They plan to remove the cross walk at
ii)
SRW.09.29 –
Moved by: Deputy Mayor Cumming
Seconded
by: Councillor Davis
That
SRW.09.29 be received and that proposed By-law No. 62-09 be enacted.
Carried
9.3 WATER AND SEWER FOREMAN – S. McLeod
iii)
SRW.09.31 – Tender
Approval – Upgrading of
Moved by: Councillor Charlton
Seconded
by: Councillor Riley
a)
That the bid which meets the terms and
conditions of the tender for the upgrading of Riverside Park Sewage Pumping
Station in Chesley, Contract No. OS-09-092-11-OS be awarded to Marcrest
Construction Ltd. at a price of $450,653.08, including GST;
b)
That the necessary be-law be prepared
authorizing the Mayor and Clerk to execute the contract agreement upon the
written recommendation of report SRW.09.31;
c)
That this project is funded by the
Municipal Rural Infrastructure Fund and the balance by the Chesley Sewer Users.
Carried
Mayor Oswald
assumed the Chair at this time.
A
recess was held at this time (12:10 p.m. – 1:00 p.m.).
9.5 Chief Building Official - S. Walmsley
i) Building
Department Stats 2009 Building Permits as of October 26, 2009.
Discussion
took place on the building department summary sheets now being submitted. The Chief Building Official noted that under
the Municipal Freedom of Information and
Protection of Privacy Act, he is not able to give out information on the value
of individual permits. The Chief
Building Official provided an update on the forms and processes he would be
using for issuing building permits i.e. circulation sheets to the different departments
and a complete check list. He provided
each of the council members with a guide prepared by the OBOA for new Chief
Building Officials and Municipal Councils.
RESOLUTION TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:
Moved by: Councillor Charlton
Seconded by: Deputy Mayor Cumming
That
Council move into closed session to consider the security of the property of
the municipality or local board, personal matters about an identifiable
individual, including municipal or local board employees, and advice that is
subject to solicitor-client privilege, including communications necessary for
that purpose.
Carried
Council moved into closed session and returned
to open session.
9.2 WORKS MANAGER – V. Weppler
i) SRW.09.30 – Heavy Equipment Operator
Moved by: Councillor Davis
Seconded by: Councillor Herron
a) That Richard Pepper be
hired as Heavy Equipment Operator for the Works Department with a start date of
December 7th 2009;
b) That the trial period and rate of pay
be as specified in the union contract.
Carried
REPORTS OF MEMBERS OF COUNCIL
i) Deputy Mayor Cumming
Deputy
Mayor Cumming noted that the Arran-Elderslie Christmas party was very
good. She thanked Lisa and Katrina for
all their work and help with organizing.
She noted that the Santa Claus parade will be in
Deputy
Mayor Cumming provided an update with respect to the IAC meeting she
attended.
ii) Councillor Davis
Councillor Davis reminded Members
of Council of the parade nights in Paisley, Chesley and
Councillor
Davis advised that he had received an invitation from the
Councillor
Davis requested that staff arrange a meeting with Chatsworth and Georgian
Bluffs Council and CAO to discuss windmills on December 2nd or 3rd
at 7:00 p.m. at the Chesley Fire Hall.
iii) Councillor Eagleson
Councillor Eagleson provided an
update with respect the Bruce Area Solid Waste Recycling operations.
iv) Councillor Riley
Councillor Riley reported that
the new sidewalks in Paisley looked good.
He also reported that he attended a very good Remembrance Day parade.
v) Councillor Heron
Councillor Heron reported that he
had attended the Remembrance Day Service in Tara; it was very successful with a
large crowd in attendance.
vi)
Councillor Charlton
Councillor Charlton reported that
he had attended the Remembrance Day Service; he noted that it was nice to see
the younger people getting involved.
Councillor Charlton provided an
update on the work completed in 2009 by
the Saugeen Country Tourism Association and the benefit to the Municipality.
vii) Mayor Oswald
Mayor Oswald reviewed his meeting
schedule and events he had attended since the last meeting of Council.
Mayor
Oswald reported that the Deputy Clerk Treasurer would be leaving her position
next month
RESOLUTION TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Davis
That
Council move into closed session to consider advice that is subject to
solicitor-client privilege, including communications necessary for that
purpose.
Carried
Council moved into closed session and returned
to open session.
BY-LAW
62-09 – A By-law
to Authorize the Execution of an Agreement with the
Ontario Electronic Stewardship
Moved
by: Councillor Davis
Seconded by: Deputy Mayor Cumming
That
By-law No. 62-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Davis
Seconded by: Deputy Mayor Cumming
That
By-law No. 62-09 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
9.6 DEPUTY CLERK TREASURER –
C. McKinnon
i) SRCAO.09.61 – Tile Loan Rating By-law
63-09 – A By-law
to Impose Rates in Respect of Money Borrowed under the Tile Drainage Act
Moved
by: Councillor Herron
Seconded by: Councillor Riley
That
By-law No. 63-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Herron
Seconded by: Councillor Riley
That
By-law No. 63-09 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
ADJOURNMENT
Moved
by: Councillor Riley
Seconded
by: Councillor Charlton
That
the meeting be adjourned to the call of the Mayor.
Carried
The meeting was adjourned at 4:10 p.m.
______________________________
Mayor
______________________________
Clerk