MUNICIPALITY OF ARRAN-ELDERSLIE
Council Meeting - C#29-09
Monday, December 14, 2009
9:00 a.m.
Council Chambers
Municipal Administration Offices
1925 Bruce County Road 10
Chesley, Ontario
His Worship
Mayor Ron Oswald
MINUTES
A meeting of the Council of the
Municipality of Arran-Elderslie was held on Monday, December 14, 2009 at 9:00
a.m. in the Council Chambers.
The following Members of Council
were present:
Mayor Ron Oswald (Chair)
Deputy Mayor Mary Cumming
Councillor Stacy Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Ross Herron
Councillor Jack Riley
The following members of Staff
were present:
A.P. Crawford, CAO/Clerk
J. Marklevitz, Treasurer
V. Weppler, Works Manager
S. McLeod, Water and Sewer
Foreman
K. Eke, Recreation Programmer
B. McAllister, Facilities Foreman
S. Walmsley, CBO
ADOPTION OF AGENDA
Moved
by: Councillor Riley
Seconded
by: Councillor Herron
That
the agenda be adopted as distributed by the Clerk.
Carried
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of
pecuniary interest by Members of Council under the Municipal Conflict of Interest Act at this time.
MINUTES OF PREVIOUS MEETING
Council Meeting C#28-09 – November 23, 2009
Moved
by: Councillor Herron
Seconded
by: Councillor Riley
That the
minutes of Council meeting C#28-09 held November, 2009 be adopted.
Carried
BUSINESS ARISING FROM THE MINUTES
There was no business arising
from the minutes.
CORRESPONDENCE
8.1.1 Kin
Canada – purchase of “Message of Support”
Moved by: Councillor Davis
Seconded by: Deputy Mayor Cumming
That the correspondence dated
November 16, 2009 from Kin Canada be received.
Carried
8.1.2 Saugeen Mobility and Regional Transit
(S.M.A.R.T) – 2009 Revised Budget
Moved by: Councillor Charlton
Seconded by: Councillor Riley
That Council approve the payment of
$2,211.91 to the Saugeen Mobility and Regional Transit (S.M.A.R.T.) as the
final payment of the Municipality’s 2009 allocation due to the withdrawal of
the Municipality of South Bruce from the consortium.
Carried
A
recess was held (9:20 a.m. – 9:36 a.m.).
8.1.3 Ontario Building Officials Association –
Support of 2010 Conference
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Eagleson
That the Municipality of
Arran-Elderslie purchase a $200 Bronze level sponsorship for the 2010 Ontario
Building Officials Association Annual Meeting and Training Sessions to be held
at Blue Mountain Resort.
Carried
Moved by: Councillor Charlton
Seconded by: Councillor Riley
That the following items of
correspondence on the Council Agenda be received for information purposes:
8.2.1 Source Protection Committee – minutes of
meeting held October 30, 2009
8.2.2 Grey Sauble Conservation Authority – Minutes
of meeting held November 12, 2009
8.2.3 Correspondence dated November 20, 2009 from
Bill Murdoch, MPP, Bruce-Grey-Owen Sound
8.2.4 The Saugeen Economy – 2009 – 3rd
Quarter
8.2.5 Federation of Canadian Municipalities – information
regarding a request for Wind Turbine Research
8.2.6 AMO Member Communication – Advocacy for OMPF
and OMPF Mitigation Funding for 2010
8.2.7 Financial Indicator Review (based on 2008
Financial Information) prepared by Ministry of Municipal Affairs and Housing
8.2.8 Correspondence dated November 19, 2009 from
Don Smith, Project Manager, Drinking Water Source Protection regarding land use
planning and the Drinking Water Source Protection Program
8.2.9 Saugeen Mobility and Regional Transit (S.M.A.R.T.)
– minutes of Board meetings held November 3, 2009 and December 4, 2009
8.2.10 County of Bruce, Planning and Economic
Development Department – information regarding newly adopted County of Bruce
Environmental Impact Study (EIS) Guidelines
8.2.11 Ontario Good Roads Association – Report of the
OGRA Nominating Committee
8.2.12 South West LHIN – Board of Directors –
Highlights – November 2009
8.2.13 Municipality of Brockton – invitation to
attend a celebration in Walkerton on Monday, December 28, 2009 to welcome the
arrival of the Olympic Torch
8.2.14 Bruce County Planning
i) Correspondence
with residents:
a) Jan
Middlekoop – Con 3 & 4, Part Lot 28 (RP 3R7707 Pts 4 to 6) (Arran)
b) George
Horst – 512 Sideroad 5 Elderslie, Con 8 Pt Lots 6 & 7 (Elderslie)
Carried
Councillor
Herron assumed the Chair at this time (9:55 a.m.) for the Finance reports.
STAFF REPORTS
9.1 TREASURER – J. Marklevitz
i) Accounts Payable Voucher
Councillor Eagleson declared a
pecuniary interest with respect to an invoice on the voucher, stating that it
related directly to a business that he owned.
He refrained from discussing or voting on that item.
J. Marklevitz, Treasurer, responded to questions
with respect to various items listed on the Accounts Payable Voucher #21-09
dated December 10, 2009.
Moved by: Councillor Herron
Seconded by: Councillor Riley
That Accounts
Payable Voucher #21-09 in the amount of $1,377,916.84 be
paid.
Carried
DELEGATIONS
Councillor Eagleson assumed the
Chair at this time (10:15 a.m.) for the discussion regarding the planning
matters.
7.1 OMB Prehearing Conference – Proposed Minutes of Settlement
regarding appeals to By-law No. 36-09, being the Comprehensive Zoning By-law
(OMB Case No. PL09076)
Bill
Hollo, Deputy Director of Planning and Economic Development, provided an update
with respect to the outcome of the OMB Prehearing Conference held December 8,
2009 regarding the appeals to the Municipality’s Comprehensive Zoning By-law
No. 36-09 and the proposed Minutes of Settlement for the appeals by the Grey
Sauble Conservation Authority and the Saugeen Valley Conservation
Authority. He also provided information
with respect to discussions held with Mr. Lettau regarding his appeal and a
proposed settlement, and the appeal by Mr. Jackson and the status of matters
with respect to his appeal. He advised
that he would be preparing Draft Minutes of Settlement for the appellants to
sign and return for Council’s approval, which would then be forwarded to the OMB
for approval.
A recess was held at this time
(10:42 a.m. – 11:02 a.m.).
Councillor Herron assumed the
Chair at this time (11:02 a.m.) for the balance of the Finance reports.
STAFF REPORTS
(CONTINUED)
9.1 TREASURER – J. Marklevitz
ii) SRFIN.09.05 – 2010
Insurance Quotes and 2009 Capital Budget Amendments
Moved
by: Councillor Eagleson
Seconded
by: Councillor Davis
That
the quote from Jardine Lloyd Thompson Inc. in the amount of $111,078 plus
applicable taxes be accepted as set out in SRFIN.09.05.
Carried
Moved by: Councillor Charlton
Seconded by: Councillor Riley
a) That the 2009 Capital Budget be amended
by adding the following expenditures:
|
Project |
Funding Source |
|
Property
Standards Costs related to Roll #41 03 410 001 13100 |
$116,477.72
+ invoices yet to come Working
Fund Reserve |
|
Boiler
at Chesley Arena |
$6,381.15 Arran-Elderslie
Recreation Reserve |
|
RInC
Grant Project Chesley Arena |
$22,854
financed 2/3 Federal & Provincial, 1/3 Arran-Elderslie Recreation
Reserves |
|
Administration-Computers
& Off Site Backup |
$18,500
Working Fund Reserve |
|
Administration-PSAB
Compliance |
$20,000
Working Fund Reserve |
|
Protective
Services-Vehicle |
$25,405.04
Revenue Fund |
|
Tara
Water-Water Tower |
$300,000,
2/3 Federal & Provincial Government, 1/3 to be unfinanced until capital
charges are collected in 2010 |
|
Tara
Water-Bruce Street |
$20,000 To
be unfinanced until capital charges are collected in 2010 |
|
Paisley
Water-Ross Street |
$650,000,
2/3 Federal & Provincial Government, 1/3 to be financed from Paisley Water
Reserves |
|
Chesley
Sewer-Riverside Pump Station |
$50,000,1/3
financed from Federal Government and 2/3 from Chesley Sewer Reserves |
|
Physician
Recruitment |
$11,680. Previously committed but is now not
required until 2010 to be placed in Physician Recruitment Reserve as it has
been already expenses in 2009 |
b) That the Municipality of
Arran-Elderslie transfer any proceeds from the sale of used works equipment to
the Arran-Elderslie Equipment Reserve and that any surplus monies from the
Paisley Health Clinic budget be transferred to the Paisley Health Clinic
Reserve Account.
Carried
Deputy
Mayor Cumming assumed the Chair at this time (11:23 a.m.) for the Recreation
Reports.
9.2 RECREATION
PROGRAMMER – K. Eke
i) SRREC.09.15
– Items to be discussed – Recreation
K. Eke, Recreation Programmer,
provided updates to Council with respect to the various matters listed in
SRREC.09.15. Council was requested to
review the draft Arran-Elderslie 2010 Community Guide and provide comments as
soon as possible. She also requested
that she be provided with any names for nominations for any of the Ontario
Volunteer Recognition Programs prior to January 1, 2010 so that the necessary
documents could be submitted.
9.3 – FACILITIES
FOREMAN – B. McAllister
i) SRFAC.09.11 – Items to be discussed –
Facilities
B. McAllister, Facilities Foreman,
provided an update with respect to the problems encountered relating to the
roof repairs at the Chesley Curling Club and the proposed solutions. He also discussed matters related to Fire
Department inspections of the facility and certain matters related to the
status of the Dawson House.
He
provided information regarding the need for water treatment at the Tara Arena
to combat the hardness of the water, and advised that a new system including
re-piping of the water intake configuration was estimated to cost approximately
$9500. Staff
was instructed to include this as a request in the 2010 Recreation Facilities
budget.
He
also advised that he had been provided with a list of deficiencies by the Bruce
County Public Library at all three sites within the Municipality. The list was provided to Council.
Council
requested that Brian Johnston, the representative from the Alcohol and Gaming
Commission of Ontario plus a recreation director from a municipality with a
licenced facility be invited to a January meeting of Council to discuss the
best way to maximize the potential of the liquor licence at the Chesley Arena.
A recess was
held at this time (12:03 p.m. – 12:55 p.m.).
Councillor Davis
assumed the Chair at this time (12:55 p.m.) for the Works Department reports.
9.4 WORKS MANAGER – V. Weppler
i) SRW.09.32 – Snowblower
Moved by: Councillor Davis
Seconded by: Councillor Eagleson
That the quote from Larry Christie
to purchase two used snowblowers at the following prices be accepted:
Snowblower
with tag # 100 for $753.00
Snowblower with tag # 200 for $537.00.
Carried
ii) Silver Star Property – Status Report
V. Weppler, Works Manager, reviewed
the correspondence from Genivar Consultants LLP regarding the results of the
October, 2009 groundwater monitoring at the former Silver Star Gas Bar on
Highway 21 in Allenford. Council
directed that Staff meet with the abutting landowners with respect to this
matter.
iii) SRW.09.33 – Snowplow Blades
Moved by: Councillor Herron
Seconded by: Councillor Davis
That the Municipality purchase
snowplow and grader blades from Letco Ltd. in the amount of $8,538.28, taxes
included, as set out in SRW.09.33.
Carried
Councillor Riley
assumed the Chair at this time (1:26 p.m.) for the Protective Services matters.
9.5 CHIEF BUILDING OFFICIAL – S. Walmsley
i) SRB.09.01 – Property Standards and
Property Standards Committee
Moved by: Councillor Herron
Seconded by: Councillor Charlton
That SRB.09.01 regarding the
Property Standards By-law and Property Standards Committee be
received for information.
Carried
ii) SRB.09.02 – Transfer of Responsibility
for Sewage System permits from Grey Bruce Health Unit to Arran-Elderslie
Building Department
Moved by: Councillor Herron
Seconded by: Councillor Riley
a) That
Council instruct the Chief Building Official to inform the Board of Health of
the Grey Bruce Health Unit Health Unit that the Municipality will be exercising
its option under Section 7.01 “Term of Agreement” of the Sewage System
Management Agreement 07-05;
b) That the Municipal Code, Schedule B:
Protection to Persons & Property – Building Inspection – Permit Fees be
amended to include a requirement every application for a sewage system permit
shall be submitted to the Chief Building Official on the Provincial application
form, “Application for a Permit to Construct or Demolish, and that a fee of
$450.00 for Class 4 & 5 new systems and $200.00 for Repairs/Additions/Renovations
all classes be established.
Carried
Mayor Oswald assumed the Chair at this time (1:50 p.m.).
RESOLUTION
TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:
Moved by: Councillor Riley
Seconded by: Deputy Mayor Cumming
That Council move into closed
session to consider matters relating to the security of the property of the
municipality or local board; personal matters about an identifiable individual
including municipal or local board employees; and proposed or pending
acquisition or disposition of real property.
Carried
Council
moved into closed session and returned to open session (2:04 p.m. – 3:34 p.m.).
A
recess was held at this time (3:34 p.m. – 3:43 p.m.).
REPORTS OF MEMBERS OF COUNCIL
i) Councillor Charlton
Councillor
Charlton reported that there had been another meeting of the Chesley Medical
Clinic Expansion Committee and that there was more work required on the
proposed design. He also advised that he
had attended a wind turbine information meeting in Durham hosted by NextEra
Energy.
ii) Councillor Herron
Councillor Herron advised that he
had attended the last meeting of the Grey Sauble Conservation Authority.
iii) Councillor Riley
Councillor Riley advised that the
Saugeen Valley Conservation Authority had begun its budget deliberations and
was working toward a zero percent increase in fees.
iv) Councillor Eagleson
Councillor Eagleson provided an
update on the work undertaken to tweak the garbage pickup schedule by the new
contractor.
v) Councillor Davis
Councillor Davis provided an
update with respect to the Municipality of Kincardine’s position regarding its
withdrawal from the Paisley Fire Board.
Councillor
Davis reminded Members of the upcoming meeting to be held with neighbouring
municipalities regarding large scale wind turbine development concerns.
Councillor
Davis requested that Staff prepare a draft policy for discussion by Council
concerning acceptable expenses for Members of Council.
vi)
Deputy Mayor Cumming
Deputy Mayor Cumming
advised that she had no additional matters to report that had not already been
addressed at this meeting.
vii) Mayor Oswald
Mayor Oswald reviewed his meeting
schedule and events he had attended since the last meeting of Council.
BY-LAWS
64-09 – A By-law
to Amend the Municipal Code – Fees and Service
Charges: Administration and Garbage
Moved
by: Councillor Davis
Seconded
by: Councillor Herron
That
By-law No. 64-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Davis
Seconded
by: Councillor Herron
That
By-law No. 64-09 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
65-09 – A By-law
to Amend the Municipal Code – Fees and Service
Charges: Water and Sewer
Moved
by: Councillor Davis
Seconded
by: Councillor Eagleson
That
By-law No. 65-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Davis
Seconded
by: Councillor Eagleson
That
By-law No. 65-09 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
66-09 – A By-law
to Authorize the Execution of an Agreement with Clean
Water Works Inc.
Moved
by: Councillor Davis
Seconded
by: Deputy Mayor Cumming
That
By-law No. 66-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Davis
Seconded
by: Deputy Mayor Cumming
That
By-law No. 66-09 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
67-09 – A By-law
to Authorize the Execution of an Agreement with
Marcrest Construction Ltd.
Moved
by: Councillor Charlton
Seconded
by: Deputy Mayor Cumming
That
By-law No. 67-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Charlton
Seconded
by: Deputy Mayor Cumming
That
By-law No. 67-09 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
68-09 – A By-law
to Amend the Municipal Code – Schedule B: Protection to Persons and Property – Building
Inspection – Permit Fees
Moved
by: Councillor Charlton
Seconded
by: Deputy Mayor Cumming
That
By-law No. 68-09 be taken as read a first and second time.
Carried
Moved
by: Councillor Charlton
Seconded
by: Deputy Mayor Cumming
That
By-law No. 68-09 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
ADJOURNMENT
Moved
by: Councillor Riley
Seconded
by: Councillor Herron
That
the meeting be adjourned to the call of the Mayor.
Carried
The meeting was adjourned at 4:25 p.m.
______________________________
Mayor
______________________________
Clerk