MUNICIPALITY OF ARRAN-ELDERSLIE
Council Meeting - C#02-10
Monday, January 11, 2010
9:00 a.m.
Council Chambers
Municipal Administration Offices
1925 Bruce County Road 10
Chesley, Ontario
His Worship
Mayor Ron Oswald
MINUTES
A meeting of the Council of the
Municipality of Arran-Elderslie was held on Monday, January 11, 2010 at 9:00
a.m. in the Council Chambers.
The following Members of Council
were present:
Mayor Ron Oswald (Chair)
Deputy Mayor Mary Cumming
Councillor Stacy Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Ross Herron
Councillor Jack Riley
The following members of Staff
were present:
A.P. Crawford, CAO/Clerk
J. Marklevitz, Treasurer
V. Weppler, Works Manager
S. McLeod, Water and Sewer
Foreman
K. Eke, Recreation Programmer
B. McAllister, Facilities Foreman
S. Walmsley, CBO
H. White, Deputy Clerk Treasurer
ADOPTION OF AGENDA
Moved
by: Councillor Charlton
Seconded
by: Deputy Mayor Cumming
That
the agenda be adopted as distributed by the Clerk.
Carried
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of
pecuniary interest by Members of Council under the Municipal Conflict of Interest Act at this time.
PRESENTATION
Kevin Orr, Senior Communications
Advisor, Nuclear Waste Management Organization, presented Council with a cheque
for $5,000 from the Deep Geologic Repository (DGR) Community Partnership
Program in support of upgrades to the water system at Arkwright Hall.
MINUTES OF PREVIOUS MEETING
Council Meeting C#29-09 – December 14, 2009
Moved
by: Councillor Herron
Seconded
by: Councillor Charlton
That the minutes of Council meeting
C#29-09 held December 14, 2009 be adopted.
Carried
Special Council Meeting C#30-09 –
December 17, 2009
Moved
by: Councillor Davis
Seconded
by: Deputy Mayor Cumming
That
the minutes of Special Council Meeting C#30-09 held December 17, 2009 be
adopted.
Carried
Special Council Meeting C#01-10 – January 5, 2010
Moved
by: Deputy Mayor Cumming
Seconded
by: Councillor Davis
That
the minutes of Special Council Meeting C#1-10 held January 5, 2010 be adopted.
Carried
BUSINESS ARISING FROM THE MINUTES
There was no business arising
from the minutes.
CORRESPONDENCE
8.1.1 Heart and Stroke Foundation of Ontario –
request for permission for door-to-door campaign and proclamation of February
2010 as “Heart Month”
Moved by: Councillor Eagleson
Seconded by: Deputy Mayor Cumming
a) That
Council grant permission for the Heart and Stroke Foundation of Ontario to
canvass door-to-door within the Municipality of Arran-Elderslie during the
month of February, 2010;
b) That the month of February 2010 be
proclaimed as “Heart Month” in the Municipality of Arran-Elderslie.
Carried
8.1.2 Allenford
Homecoming Committee – request for second instalment of seed money for 2010
Homecoming celebration
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Herron
That
Council approve the payment of $2500 as the second instalment of seed money to
the Allenford Homecoming Committee for the 2010 Homecoming Celebration.
Carried
Moved by: Councillor Charlton
Seconded by: Deputy Mayor Cumming
That the following items of
correspondence on the Council Agenda be received for information purposes:
8.2.1 Ontario Municipal Board – Memorandum of Oral
Decision delivered by J.G. Wong on December 8, 2009 and Order of the Board
(File No. PL090706)
8.2.2 Ministry of Finance and Ministry of
Municipal Affairs and Housing – correspondence dated December 15, 2009
regarding the Ontario Municipal Partnership Fund
8.2.3 Drinking Water Source Protection – Profile
Bulletin for December, 2009
8.2.4 Grey Bruce Health Unit – correspondence
regarding the recent H1N1 influenza clinic at the Chesley Community Centre
8.2.5 South West LHIN Board of Directors –
Highlights – December 2009
8.2.6 Attorney General – correspondence dated
December 21, 2009 regarding Council’s concerns about the impact of illegal drug
activity in our communities.
8.2.7 Saugeen Valley Conservation Authority – 2010
Draft Budget Information
Carried
Councillor
Herron assumed the Chair at this time (9:35 a.m.) for the Finance reports.
STAFF REPORTS
9.1 TREASURER – J. Marklevitz
i) Accounts Payable Voucher
J. Marklevitz, Treasurer, responded to questions
with respect to various items listed on the Accounts Payable Voucher #22-09
dated December 31, 2009.
Moved by: Councillor Herron
Seconded by: Councillor Charlton
That Accounts
Payable Voucher #22-09 in the amount of $817,978.85 be
paid.
Carried
Councillor
Davis assumed the Chair at this time (10:03 a.m.) for the Works Department
reports.
9.3 WORKS
MANAGER – V. Weppler
ii) SRW.10.01
– Tender Approval – “Big Dig”
G. Prentice, of the firm Genivar
Consultants LP, the Municipality’s engineers for this project, reviewed the
results of the tender opening for the roadway reconstruction for 4th
Avenue South/Bruce Road 30 in Chesley and the detailed breakdown for the items
of work to determine the cost sharing between the Municipality and Bruce
County. He noted that the tendered price
was below the engineer’s estimate for this project.
Discussion took place with respect
to the additional items that were not included in the tender but also formed a
part of the project and the sources of funding that would be utilized to cover
the costs. In addition, Council was
reminded that the sewer re-lining project and the pumping station upgrades were
also part of the overall project and also were eligible for partial funding
from the grant received from the Municipal Rural Infrastructure Fund.
Moved by: Councillor Charlton
Seconded by: Councillor Davis
a) That the bid which meets the terms and
conditions of the tender for the construction of watermains, sanitary sewers,
storm sewers, sidewalks, streetlights and the road on 1st Avenue
South, Chesley, Contract No. OS-04-160-11-OS be
awarded to Moorefield Excavating Ltd. At a price of $2,977,107.00 including
GST, subject to the approval of the Ministry of Environment and further subject
to the approval of Bruce County with respect to its portion of the project;
b) That the necessary by-law be enacted
authorizing the Mayor and Clerk to execute the contract agreement upon the
written recommendation of the Works Manager;
c) That funding for this project be taken from the Chesley water, sewer and road reserves
along with special funding from the Municipal Rural Infrastructure Fund.
Carried
A recess was
held at this time (11:00 a.m. – 11:19 a.m.).
Deputy Mayor Cumming assumed the chair at this time for the Recreation
reports.
9.2 RECREATION PROGRAMMER – K. Eke
i) SRREC.10.01 – Items to be discussed
K. Eke reviewed the matters listed
in SRREC.10.01 including the status of the 2010 Community Guide and the request
to enter into a contract for mats at the Chesley Library due to the type of
flooring and difficulty cleaning it, especially in the winter. Council agreed to this request.
B. McAllister, Recreation Facilities
Foreman, provided an update with respect to the exterminator’s report regarding
the ants at the Dawson House and outlined the proposed timeframe to address the
matter.
B. McAllister reviewed the request
by B. Woodyard for a larger portable stage at the Chesley Community Centre and
Mr. Woodyard’s undertaking to host a concert with the proceeds to be used
toward the cost of this equipment. B.
McAllister was directed to meet with Mr. Woodyard to determine the design and
to then obtain cost estimates.
Councillor Davis
assumed the chair at this time (11:43 p.m.) for the continuation of the Works
Department reports.
9.3 WORKS MANAGER (CONTINUED) – V. Weppler
i) Items to be discussed
V. Weppler reviewed the current
Winter Maintenance Level of Service Policy and advised of a few minor changes
to be made. He requested Council’s
comments and noted that there had been “service level creep” at a cost and that
once the policy was confirmed, staff would adhere to Council’s
direction.
9.4 WATER AND SEWER FOREMAN – S. McLeod
i) SRW.10.02 – Arran-Elderslie Well
Supply Inspection Report
Moved by: Councillor Davis
Seconded by: Councillor Eagleson
That SRW.10.02 be
received for information purposes.
Carried
Mayor
Oswald assumed the Chair at this time (12:10 p.m.).
9.5 CHIEF ADMINISTRATIVE OFFICER – A.P. Crawford
i) SRCAO.10.02 – Tile Loan Rating By-law
Moved by: Councillor Davis
Seconded by: Councillor Herron
That SRCAO.10.02 be
received and that proposed By-law No. 02-10 be enacted.
Carried
A recess was
held at this time (12:13 p.m. – 1:08 p.m.).
REPORTS OF MEMBERS OF COUNCIL
i) Deputy Mayor Cumming
Deputy
Mayor Cumming advised that the budget for physician recruitment for the
Brockton and Area Family Health Team was under discussion and that the request
was expected to be lower than for 2009.
ii) Councillor Davis
Councillor Davis advised that the
Assessment Review Board had ruled that MPAC must reduce the assessed property
value on a specific property affected by industrial/commercial wind
turbines. He requested that Staff
investigate possible requirements for securities deposits to mitigate such
impacts on the municipality.
iii) Councillor Eagleson
Councillor Eagleson requested
staff to provide additional information with respect to the site plan control
process that could be adopted by the municipality.
iv) Councillor Riley
Councillor Riley confirmed that
the Saugeen Valley Conservation Authority Headquarters had moved to Formosa.
v) Councillor Herron
Councillor Herron advised that
the next meeting of the Grey Sauble Conservation Authority would be held later
in the week.
vi)
Councillor Charlton
Councillor Charlton
provided an update with respect to the multiple successes he had had in
receiving funding for an intern for tourism promotion.
vii) Mayor Oswald
Mayor Oswald reviewed his meeting
schedule and events he had attended since the last meeting of Council. He also announced that he would not be
seeking re-election and thanked members of Council, Staff and the public for
their support over the years.
RESOLUTION
TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:
Moved by: Councillor Davis
Seconded by: Councillor Eagleson
That Council move into closed
session to consider personal matters about an identifiable individual,
including municipal or local board employees; proposed or pending acquisition
or disposition of real property; and labour relations or employee negotiations
Carried
Council
moved into closed session and returned to open session (1:43 p.m. – 3:32 p.m.).
OTHER BUSINESS
Change of Date
of Council Meeting
Moved by: Councillor Herron
Seconded by: Councillor Riley
That the Council meeting originally
scheduled for February 22, 2010 be rescheduled to Friday, February 19, 2010 at
9:00 a.m.
Carried
BY-LAWS
1-10 – A By-law
to Amend the Municipal Code – Schedule A – General
Government: Appointment of Officers
Moved
by: Councillor Eagleson
Seconded
by: Councillor Riley
That
By-law No. 1-10 be taken as read a first and second time.
Carried
Moved
by: Councillor Eagleson
Seconded
by: Councillor Riley
That
By-law No. 1-10 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
2-10 – A By-law
to Impose Rates in Respect of Money borrowed under the Tile Drainage Act
Moved
by: Councillor Eagleson
Seconded
by: Councillor Riley
That
By-law No. 2-10 be taken as read a first and second time.
Carried
Moved
by: Councillor Eagleson
Seconded
by: Councillor Riley
That
By-law No. 2-10 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
3-10 – A By-law
to Authorize the Execution of an Agreement with Moorefield
Excavating Ltd.
Moved
by: Councillor Charlton
Seconded
by: Councillor Riley
That
By-law No. 3-10 be taken as read a first and second time.
Carried
Moved
by: Councillor Charlton
Seconded
by: Councillor Riley
That
By-law No. 3-10 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
ADJOURNMENT
Moved
by: Councillor Riley
Seconded
by: Councillor Eagleson
That
the meeting be adjourned to the call of the Mayor.
Carried
The meeting was adjourned at 3:38 p.m.
______________________________
Mayor
______________________________
Clerk