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MUNICIPALITY
OF ARRAN-ELDERSLIE
Council Meeting - C#03-10
Monday, January 25, 2010
9:00 a.m.
Council Chambers
Municipal Administration Offices
1925 Bruce County Road 10
Chesley, Ontario
His Worship
Mayor Ron Oswald
MINUTES
A meeting of the Council of the
Municipality of Arran-Elderslie was held on Monday, January 25, 2010 at 9:00
a.m. in the Council Chambers.
The following Members of Council
were present:
Mayor Ron Oswald (Chair)
Councillor Stacy Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Ross Herron
Councillor Jack Riley
The following members of Staff
were present:
A.P. Crawford, CAO/Clerk
J. Marklevitz, Treasurer
V. Weppler, Works Manager
S. McLeod, Water and Sewer
Foreman
S. Walmsley, CBO
ADOPTION OF AGENDA
Moved
by: Councillor Charlton
Seconded
by: Councillor Riley
That
the agenda be adopted as distributed by the Clerk.
Carried
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of
pecuniary interest by Members of Council under the Municipal Conflict of Interest Act at this time.
DELEGATION
Doug Freiburger, Chair, and Jim
Coffey, General Manager/Secretary Treasurer, Saugeen Valley Conservation
Authority, addressed Council with respect to the mandate and work of the
Conservation Authority. They discussed
the highlights from 2009 and goals for 2010, which included the start of the
Authoritys Strategic Plan review, the tree planting program, Childrens Safety
Village, and other matters. Looking to
the future, they advised that more communication with customers regarding their
applications and planning requirements would be forthcoming, investigation of
possible sharing of services between the Authority and local Municipalities as
a streamlining measure, and a review of the fee structure.
General discussion took place
with respect to the Authoritys draft budget and increase in levy, the
timeframes involved in processing applications, matters related to a drain
cleanout, and other matters related to the interaction between the Authority
and the Municipality.
A recess was held at this time
(10:21 a.m. 10:36 a.m.).
MINUTES OF PREVIOUS MEETING
Council Meeting C#02-10 January 11, 2010
Moved
by: Councillor Charlton
Seconded
by: Councillor Herron
That
the minutes of Council meeting C#02-10 held January 11, 2010 be adopted.
Carried
BUSINESS ARISING FROM THE MINUTES
There was no business arising
from the minutes.
CORRESPONDENCE
8.1.1 Saugeen Community Business Excellence
Awards Sponsorship Opportunities
Moved by: Councillor Charlton
Seconded by: Councillor Riley
a) That Council sponsor the Saugeen
Community Business Excellence Awards 2010 at the Silver level at a cost of
$150.00;
b) That the funds be taken from Account
011010 7600 Council Special Projects.
Carried
8.1.2 Municipality of West Grey Endorsement of
Resolution regarding Industrial Wind Turbines
Moved by: Councillor Davis
Seconded by: Councillor Charlton
a) That the correspondence dated January
13, 2010 from Kevin Eccles, Mayor, Municipality of West Grey be received;
b) That the resolution passed by the
Council of the Municipality of West Grey requesting a moratorium on industrial
wind turbines in West Grey and other Ontario municipalities be endorsed.
Carried
8.1.3 Association of Municipalities of Ontario
Challenge to Municipal Governments Haiti Relief
Moved by: Councillor Riley
Seconded by: Councillor Charlton
a) That Council approve a donation in the
amount of $500.00 to the Canadian Red Cross as its contribution to Haiti
relief;
b) That the funds be taken from Account
011010 7600 Council Special Projects.
Carried
8.1.4 Tara Horticultural Society Request for
2010 Annual Grant
Moved by: Councillor Eagleson
Seconded by: Councillor Davis
a) That Council approve the 2010 annual
grant to the Tara Horticultural Society for the planting and maintenance of
flower gardens in the Village of Tara in the amount of $ 1000.00, subject to
the provision of receipts for reimbursement;
b) That the funds be taken from Account
011010 7600 Council Special Projects.
Carried
8.1.5 Grey Bruce Agriculture & Culinary
Association Advertisement for 2010 Agriculture & Culinary Map
Moved by: Councillor Charlton
Seconded by: Councillor Davis
a) That Council approve the insertion of
an advertisement into the Grey Bruce Agriculture & Culinary Association
2010 Culinary Map of the following size and price:
Size:
1.5 x 1.5
Price:
$200.00 plus GST
b) That the funds be taken from Account
011010 7600 Council Special Projects.
Carried
Moved by: Councillor Charlton
Seconded by: Councillor Davis
That the following items of
correspondence on the Council Agenda be received for information purposes:
8.2.1 Grey Sauble Conservation Authority minutes of meeting held
December 9, 2009
8.2.2 Minister of Municipal Affairs and Housing
announcing his resignation from the Ministry in order to seek election to
municipal government
8.2.3 Municipal Employer Pension Centre of Ontario
and Association of Municipalities of Ontario update with respect to the
current status of the OMERS Pension
8.2.4 Minister of Energy and Infrastructure
response with respect to the Municipalitys request for funding to match the
MRIF grant for sanitary sewer work in
8.2.5 Minutes of Protective Services Committee
meeting PSC#01-09 held July 6, 2009 and notes from Protective Services
Committee meeting PSC#02-09 held October 19, 2009 (no quorum)
8.2.6 Bruce County Planning
i) Correspondence
with residents:
a)
Bill Culver 6870 Highway 21, S Pt Lot
45 to 47 HMS (Arran)
b)
Edwin Horner 544 Con 8E, Pt Lot 15 Con
9 (Arran)
c)
Ken Wiley 74 Conc 4, Con 5 Lt 35 (Arran) and 32 Conc 4,
Con 5 Pt Lt 36 (Arran)
d)
Hank Sawatsky 018730 Bruce Rd 10; Con
6 Pt Lot 1 (Amabel) and 4067 Bruce Rd 10, Con 11 Pt Lt 30 (Arran)
Carried
Councillor
Herron assumed the Chair at this time (11:08 a.m.) for the Finance reports.
STAFF REPORTS
9.1 TREASURER J. Marklevitz
i) Accounts Payable Voucher
J. Marklevitz, Treasurer, responded to questions
with respect to various items listed on the Accounts Payable Voucher #01-10
dated January 20, 2010.
Moved by: Councillor Herron
Seconded by: Councillor Riley
That Accounts
Payable Voucher #01-10 in the amount of $556,871.22 be paid.
Carried
Councillor
Davis assumed the Chair at this time (11:24 a.m.) for the Works Department
reports.
9.2 WORKS
MANAGER V. Weppler
ii) SRW.10.04
Winter Maintenance Policy
Moved by: Councillor Davis
Seconded by: Councillor Charlton
That
SRW.10.04 regarding the Winter Maintenance Policy be received and that By-law
No. 4-10 be enacted.
Carried
i) Items to be discussed
Discussion took place regarding the
members of Council who would be attending the OGRA Conference in February. Councillor Charlton confirmed that he would
be in attendance; other members of Council undertook to confirm whether or not
they would be attending.
Discussion also took place with
respect to an information memorandum received from Doug Smith, CEMC for Bruce
County regarding possible local impacts of possible relocation of Haitian
refugees.
9.5 CHIEF ADMINISTRATIVE OFFICER A.P.
Crawford
ii) SRCAO.10.04 Establishment of Big
Dig Construction Project Steering Committee and Appointment of Members
Moved by: Councillor Charlton
Seconded by: Councillor Davis
a) That the Big Dig Construction Project
Steering Committee be established with a mandate and Terms of Reference as set
out in SRCAO.10.04 to assist the Municipality with the execution of the Chesley
downtown reconstruction project;
b) That the following individuals be
appointed to the Committee:
Mayor Oswald
Councillor Charlton (Chesley Ward
Councillor)
Councillor Davis (Works Committee
Chair)
Ron Klages
Robin Johnson
Peter Knipfel
Joe Biermans
c) That the following be appointed to the
Committee as non-voting resource members:
Works Manager
Chief Administrative Officer
Martin Campbell, Bruce County
Highways representative
representative from Genivar
Consulting, the project engineers
representative from Moorfield
Excavating Ltd., the project contractor
d) That Councillor Davis be appointed as
the Chair for this Committee.
Carried
A
recess was held at this time (12:03 p.m. 1:06 p.m.).
9.3 WATER AND SEWER FOREMAN S. McLeod
i) SRW.10.05 Dan Wark Water Services
Requested 43 Bruce Road #17
Moved by: Councillor Herron
Seconded by: Councillor Riley
a) That
SRW.10.05 be received for information purposes;
b) That once Dan Wark has met the
requirements listed in the draft letter attached to SRW.10.05, the Municipality
proceed with an agreement to install a new watermain with charges to be based
on a time and materials basis.
Carried
ii) Other Items for Discussion
S. McLeod, Water and Sewer Foreman,
advised that a Drinking Water Quality Management meeting with the Council was
required in the near future as part of the management program. It was agreed that the Chesley, Paisley and
Tara Ward Councillors and the Works Committee Chair would meet with the Water and
Sewer Foreman following the March 8, 2010 Council meeting.
RESOLUTION
TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF:
Moved by: Councillor Riley
Seconded by: Councillor Herron
That Council move into closed
session to consider proposed or pending acquisition or disposition of real
property.
Carried
Council
moved into closed session and returned to open session (1:25 p.m. 2:30 p.m.).
A
recess was held at this time (2:30 p.m. 2:35 p.m.).
Mayor
Oswald assumed the Chair at this time (2:35 p.m.).
9.4 CHIEF BUILDING OFFICIAL S. Walmsley
i) SRB.10.01 2009 Year End Report
Building Department
Moved by: Councillor Charlton
Seconded by: Councillor Davis
That SRB.10.01, being the 2009 Year
End Report for the Building Department, be received for information purposes.
Carried
ii) Other Items for discussion
S. Walmsley reported on the
suggestion of the Recreation Programmer to hold a 1 hour Skate for Humanity
at each of the three arenas with admission to be by donation. Council agreed to waive the normal
non-primetime fees for this event.
9.5 CHIEF ADMINISTRATIVE OFFICER (CONTINUED)
A.P. Crawford
i) SRCAO.10.03 Amendment to Capital
Cost Recovery Plan Paisley Trunkmain and Water Plant Share Lot Connection
Capital Charges after December 31, 2006
Moved by: Councillor Riley
Seconded by: Councillor Davis
a) That
the Municipal Code Schedule D Environmental Services Water: Capital Recovery Paisley Trunk Main and Water
Plant Share Schedule B: Lot Connection
Capital Charges after December 31, 2006 be amended as set out in SRCAO.10.03;
b) That the necessary by-law be enacted.
Carried
iii) SRCAO.10.05 Proposed Flexible Hours of
Work Policy for Administrative Staff
Councillor Davis declared a
pecuniary interest with respect to this matter, stating that he was acting in a
real estate transaction for a member of staff who would be directly affected by
the proposed policy and which could influence the decision of that member of
staff. He refrained from discussing or
voting on this matter.
Moved by: Councillor Herron
Seconded by: Councillor Charlton
a) That the proposed Flexible Hours of
Work Policy for Administrative Staff only for the Municipality of
Arran-Elderslie be adopted in the form attached as Appendix A to SRCAO.10.05;
b) That this policy be implemented for a
six month trial period to the end of September, 2010, and that it then be
reviewed by Council.
Carried
REPORTS OF MEMBERS OF COUNCIL
i) Councillor Charlton
Councillor
Charlton reported on recent meetings he had attended for South Bruce Health
Centre at Elmwood; the Chesley Medical Clinic Expansion Project Building
Committee; and at County Council on January 21st with regard to
funds for Saugeen Country Tourism.
ii) Councillor Herron
Councillor Herron advised that
the Grey Sauble Conservation Authority was still working on its final financial
report for 2009 and then would present its 2010 budget for consideration.
iii) Councillor Riley
Councillor Riley reported on the
Protective Services Committee meeting held January 20, 2010.
iv) Councillor Eagleson
Councillor Eagleson discussed
issues related to the materials that BASWRA could collect, especially related
to the new paint cans that contained non-recyclable plastic.
He
also discussed concerns with respect to the County Planning Department and
issues related to land owners obtaining severances of their lands for
development purposes. He requested that
correspondence be sent to the Director of Planning and Economic Development, in
his capacity as the Secretary/Treasurer of the Land Division Committee to
request that the County Official Plan be reviewed to permit such severances and
to provide information on how the Provincial Policy Statement applies with
respect to these matters.
v) Councillor Davis
Councillor Davis reminded members
of the upcoming Public Meeting in West Grey on February 4, 2010 regarding wind
turbines.
vi) Mayor Oswald
Mayor Oswald reviewed his meeting
schedule and events he had attended since the last meeting of Council.
Mayor
Oswald also reported that Deputy Mayor Cummings sister had passed away on
January 24th. Council
requested that a $50.00 donation be made to the Paisley Medical Centre in
memory of her sister, Doretta Potts.
BY-LAWS
By-law No. 4-10
A By-law to Amend the Municipal Code Schedule C Transportation Services
Winter Maintenance: Level of Service
Moved
by: Councillor Eagleson
Seconded
by: Councillor Davis
That
By-law No. 4-10 be taken as read a first and second time.
Carried
Moved
by: Councillor Eagleson
Seconded
by: Councillor Davis
That
By-law No. 4-10 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
By-law No. 5-10
A By-law to Amend the Municipal Code Schedule D Environmental Services
Water: Capital Recovery Paisley Trunk
Main and Water Plant Share Schedule B:
Lot Connection Capital Charges after December 31, 2006
Moved
by: Councillor Charlton
Seconded
by: Councillor Riley
That
By-law No. 5-10 be taken as read a first and second time.
Carried
Moved
by: Councillor Charlton
Seconded
by: Councillor Riley
That
By-law No. 5-10 be taken as read a third time and finally passed and that the
Mayor and Clerk be authorized to sign same and have the seal of the Corporation
attached thereto.
Carried
ADJOURNMENT
Moved
by: Councillor Davis
Seconded
by: Councillor Eagleson
That
the meeting be adjourned to the call of the Mayor.
Carried
The meeting was adjourned at 4:10 p.m.
______________________________
Mayor
______________________________
Clerk